Job description
Agency Department of Logistics and Work unit Infrastructure NT
Infrastructure
Job title Senior Executive Assistant Designation Administrative Officer 5
Job type Full time Duration Ongoing
Salary $90,946 - $95,468 Location Darwin
Position number 45947 RTF 351286 Closing 13/07/2026
Contact officer Hayley Fowler, A/ Senior Executive Officer on 08 8936 5502 or [email protected]
About the agency https://dli.nt.gov.au/ || https://infrastructure.nt.gov.au
Apply directly to https://jobs.nt.gov.au/Home/JobDetails?rtfId=351286
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF
YOUR TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive and confidential high level executive administrative support services, business operations support
and project assistance to the General Manager and the Infrastructure NT Executive team to assist in the delivery of a diverse
range of secretariat and corporate activities.
Key duties and responsibilities
1. Provide high level administration and executive support for the General Manager and the Infrastructure NT executive
team.
2. Provide secretarial support, including managing confidential correspondence, maintaining records, and initiating
follow-up actions to meet deadlines.
3. Draft correspondence, handle filing, screen telephone calls and visitors, and coordinate scheduling of appointments
and meetings. Additionally, prepare and distribute publications and arrange travel logistics for the Executive.
4. Contribute to the development of policies, procedures and guidelines to establish and maintain the effective delivery
of the functions of Infrastructure NT.
5. Undertake research and projects, data collection, management and retrieval as directed by the Executive Officer,
General manager and members of Infrastructure NT’s Executive team that may require coordination across
government agencies and/or with external parties.
6. Coordinate the preparation of Infrastructure NT submissions and reports.
7. Provide governance and business support services for the General Manager and the executive team.
Selection criteria
Essential
1. Highly developed interpersonal skills, including an ability to communicate professionally with a diverse range of people
such as the Minister’s Office, internal and external clients and service providers.
2. Demonstrated exceptional interpersonal, verbal, and written communication skills, including the ability to effectively
communicate with executive staff while observing appropriate formalities and protocol in addressing and speaking.
3. Demonstrated analytical and evidence-based research skills including the ability to contribute to policy development,
business cases and business management including operational budget planning, development, analysis and reporting.
4. Well-developed organisational skills and demonstrated capacity to prioritise and manage competing workloads under
pressure to meet critical deadlines, including the ability to work independent and flexibly, stay self-motivated and
exercise initiative.
5. Proven capacity in providing high quality executive secretariat support services and experience in managing sensitive
and confidential information.
6. Demonstrated experience in financial, HR and procurement processes, including payment of invoices.
Desirable
1. Knowledge of Ministerial, Cabinet and Parliamentary processes and documentation.
2. Understanding of current infrastructure issues in the Northern Territory.
