Summary:
We are seeking a highly organised and detail-oriented Administration Assistant to join our team in Werribee, Victoria. The ideal candidate will provide essential support to various departments within our organisation, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment.
Responsibilities:
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Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records.
- Assist in organising and coordinating meetings, conferences, and events.
- Handle incoming calls and enquiries, providing accurate information and redirecting as necessary.
- Prepare and distribute internal communications, memos, and reports.
- Maintain office supplies inventory and place orders when needed.
- Support the HR department in various tasks, such as onboarding new employees and maintaining employee records.
- Collaborate with other team members to ensure efficient workflow and timely completion of projects.
- Assist in managing travel arrangements and accommodations for staff members.
- Uphold confidentiality and handle sensitive information with discretion.
Qualifications:
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Business or Administration Related Qualification
- Tertiary Qualification in Business Administration or Events Management
- Certificate III or IV in Business Administration or Healthcare Administration
- Previous experience in administration
- 2 years experience within an Administration role
- Experience working within health services, preferably a clinic setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Effective time management and organisational skills
- Strong attention to detail and accuracy in data entry and record keeping
- Knowledge of PowerDiary/Zanda
Healthy Kids at Play is a paediatric, multidisciplinary allied health, early intervention and rehabilitation clinic.
