Role Summary:
- Location: Footscray Hospital
- Employment Type: Full-Time, Ongoing
- Salary: Admin Grade 2 + Superannuation + Salary Packaging
About the role:
The Purchasing Administrator is responsible for providing administrative and procurement support to the Surgery, Endoscopy, and Anaesthesia division, including coordinating purchasing activities, maintaining records, and ensuring efficient supply processes.
Key responsibilities:
- Manage the end-to-end procurement process, including processing purchase requisitions, obtaining and evaluating quotes, placing orders, and tracking deliveries.
- Oversee and manage the Purchasing inbox, delegating workflow and responding to urgent requests and issues in a timely manner.
- Process theatre and clinic-related invoices, including loan and pay-and-replace proformas, as well as usage reports, ensuring accuracy and timeliness.
- Coordinate purchasing activities for Surgery, Endoscopy, Anaesthesia, and theatre reception requirements.
- Source and procure IT-related products for the SEAS division, including coordinating installation where required.
- Investigate and resolve discrepancies relating to orders, shipments, invoices, and requisitions, ensuring accurate billing and record-keeping.
- Process and maintain records for equipment repairs and service replacements in accordance with contracted service agreements.
About you:
- Demonstrated excellent organisational and time management skills.
- High level of attention to detail and accuracy.
- Highly developed interpersonal and communication skills.
- Strong commitment to delivering customer-focused service.
- Proven ability to work both autonomously and collaboratively within a team environment.
- Demonstrated initiative, with the ability to exercise discretion, maintain confidentiality, and apply sound judgement.
- Advanced proficiency in Microsoft Office Suite and financial/accounting systems.
Click here for the Position Description.
About Western Health
Western Health is the leading healthcare provider in Melbourne’s West - one of Australia’s fastest-growing and most culturally and socioeconomically diverse regions.
More than 13,000 employees help deliver a comprehensive range of services across our hospitals, community, correctional, and home-based settings. These services include acute tertiary care, emergency and intensive care, medical and surgical specialties, mental health and wellbeing, subacute care, ambulatory care, primary care, home-based services, and residential aged care.
We are committed to driving innovation and sustainability that improves health outcomes for our community. With specialties spanning oncology, renal care, mental health, women’s health and maternity, chronic disease management, geriatrics, and cardiology, Western Health is recognised for its expertise in managing complex and chronic conditions through integrated, patient-centred care.
We foster a collaborative and inclusive culture where you can make a meaningful impact. We support our staff to keep learning and growing through a diverse range of education programs, partnerships with universities in medical research and professional development opportunities.
Why join us?
Compensation and Benefits
- Competitive salaries, flexible work options, and wellbeing programs.
- Scholarships and grants to support ongoing learning.
Learning and Development
- Access personalised pathways through the Western Health Learning Academy.
- Opportunities for postgraduate study, clinical education, and mentorship.
Community Impact and Inclusion
- Make a difference through compassionate care in a diverse, inclusive workforce.
- Contribute to community wellbeing initiatives and healthcare research.
Organisational Culture and Environment
- Work in a collaborative, innovative team focused on continuous improvement and excellence.
Ready to make an impact?
If you’re passionate about compassionate care, innovation, and community wellbeing, we’d love to hear from you.
If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.
Closing date: 11:59pm on 17 September 2026.
Enquiries: For further information about this role, contact Cassandra Cook on 0481 420 888.
Western Health is an equal opportunity employer. We welcome applications from people of all genders, Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and people with lived experience that strengthens their ability to do this work.
Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.
All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).
Western Health is committed to the psychosocial safety of all applicants and employees.
Western Health does not accept unsolicited resumes/applications from recruitment agencies.
Western Health
