What you'll do
As the Executive Support Officer, you will provide high-level administrative and clerical support to branch leaders, ensuring all activities align with Queensland Health's administrative policies. You will proactively manage all aspects of the branch leaders' office, including accurate and forward-planned diary management, coordination of travel arrangements, maintenance of contact lists and bring-up systems, and the preparation of written materials such as correspondence, briefs and reports. You will support branch staff to develop and implement improved internal processes, ensuring alignment with business planning, records management and financial requirements, and provide access to essential resources including templates, policies and governance frameworks. In this role, you will build and maintain effective working relationships through clear communication and consultation with QH ICT and healthcare professionals, undertake basic research and prepare reports to inform decision-making, and manage sensitive and confidential matters with professionalism. You will contribute positively to a collaborative, high-performing team culture focused on continuous improvement and achieving organisational objectives, while also providing support to the Senior Executive Support Officer and Branch Manager to deliver key branch outcomes.
About you
We are searching for someone who has:
Demonstrated ability to provide high-level administrative support to the office of a senior executive or executive group, ensuring efficient and effective operations
Advanced proficiency in a range of systems, including Microsoft Office (e.g. Word, Excel) and email platforms
Well-developed written communication and interpersonal skills, with the ability to liaise with a diverse range of stakeholders, including senior executives, managers and members of the public on sensitive matters
Ability to work with minimal supervision, manage competing priorities and meet deadlines, with a sound understanding of (or ability to quickly acquire knowledge of) Queensland Health's values and prior executive support experience highly regarded
Why work with us?
Work alongside passionate professionals in a supportive and inclusive environment that values people and prioritises employee success and wellbeing. This includes
Competitive salaries
12.75% superannuation
17.5% leave loading
Employee wellbeing
Access to 24/7 confidential employee support providers and counsellors including for immediate family members
Additional flexibility to support your work life balance including access to generous leave entitlements, such as purchased leave, domestic violence leave, reproductive health leave, cultural leave, study and examination leave.
Professional development
Career progression with more than 300 diverse career pathways and career support to take you further!
Access to a variety of programs and initiatives to support training and career growth.
Grow your skills through hands-on experience and access to internal training opportunities and additional financial and leave benefits for approved external training and development.
Our commitment to equity, diversity and inclusion
At Queensland Health, our work environment is inclusive and supportive, and we value our employees. We are an equal opportunity employer and encourage applications from people of all cultures, abilities and backgrounds.
Our commitment to cultural safety, equity, diversity and inclusion means we understand some people may need changes to the recruitment process. If you need support during the recruitment process, such as meeting with the panel virtually instead of in person, please reach out to the hiring manager. We value diverse candidates and your need for adjustments will not affect our hiring decisions.
Ready to apply?
For further information on how to apply please review the attached Role Description.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
