- 5 days onsite || Okaleigh Melbourne location
- 6 month contract -$700/day inclusive super and FTC 6 month - $145KPA both option
- Must- Manufacturing or engineering product experience, MS Suite
Our client is looking for Project Coordinator, who provides mid-level coordination support for the planning and delivery of product development projects. The role partners with Project Leads/Managers to maintain project governance, plans, schedules, risks/issues, actions and documentation, and to keep stakeholders aligned through clear reporting and communication. The Project Coordinator proactively identifies gaps, supports problem-solving, and helps drive on-time delivery through strong follow-up and disciplined project control.
Responsibilities:
- Own and maintain core project control artefacts (integrated schedule, milestones, actions, decisions, RAID and dependency logs) and ensure they are current.
- Coordinate and facilitate project governance (weekly/fortnightly status, steering/gateway readiness where applicable), including agendas, packs, minutes and follow-up.
- Drive the project reporting cadence: collect updates, challenge gaps/inconsistencies, prepare status reports/dashboards, and communicate key changes to stakeholders.
- Support scope, change and baseline management by logging change requests, tracking impacts (schedule/cost/risk) and coordinating approvals with the Project Lead/Manager.
- Coordinate cross-functional delivery activities (workshops, design reviews, testing/validation readiness, release/launch readiness) and track completion of agreed outputs.
- Support basic project financial administration (e.g., purchase requests/orders, invoice tracking, simple budget/spend trackers) in line with finance policy and project needs.
- Coordinate external parties as required (suppliers, contractors, labs/test houses) for meetings, deliverables and timelines, escalating constraints early.
- Maintain project documentation and document control (templates, stage-gate/gateway packs, decisions and approvals) and drive continuous improvement of ways of working.
- Identify risks, delays and resource constraints early; propose options and escalate with clear recommendations to the Project Lead/Manager.
Skills:
- Experience in project coordination/project controls (typically 3–5+ years), ideally within product development, engineering or manufacturing environments.
- Working knowledge of project delivery frameworks and governance (e.g., stage-gate/gateway, waterfall and/or agile) including maintaining project artefacts and reporting cadence.
- Demonstrated capability in schedule and milestone management, dependency tracking, and maintaining RAID, decision and action registers.
- Strong facilitation and stakeholder management skills (workshops, design reviews, governance meetings), including professional minute taking and action follow-up.
- Proficient in Microsoft Office / Microsoft 365, including advanced Excel skills and strong working knowledge of Microsoft Teams and Microsoft Project for maintaining schedules and tracking progress.
- Experience supporting basic project financial administration (purchase orders/requests, invoice tracking, simple budget/spend tracking) (desirable).
- Strong written and verbal communication skills with the confidence to challenge for clarity and escalate issues with options.
- Qualification in business, project management or a related field (desirable).
If that suits please apply through ad.
