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Company Secretarial Administrator

inland rail -
Sydney NSW

Apply Now

Job Details

Temporary | Full-time
2 days ago

Qualifications

Microsoft Office
SharePoint
Communication skills

Full Job Description

About Inland Rail

Inland Rail Pty Ltd is delivering a 1,600km freight line that is transforming how goods are moved around Australia. When fully operational, Inland Rail will connect Melbourne to Brisbane via regional Victoria, New South Wales and Queensland. As one of the largest infrastructure projects in Australia, Inland Rail is helping to address the nation’s future freight needs and meet the demands of our growing population.

Delivering Inland Rail will help shift more goods onto rail which means safer, less congested roads and fewer emissions and a more resilient and sustainable national freight network.

About the opportunity

Reporting to the Company Secretary, this role plays a key part in supporting Inland Rail Pty Ltd’s corporate governance framework and the effective operation of the Board and its Committees.

You will provide high-quality company secretarial and administrative support to ensure the timely preparation and distribution of Board materials, compliance with governance requirements and regulatory obligations, and seamless coordination across stakeholders.

Key Responsibilities include but are not limited to:

Support Board and Committee operations, including coordinating agendas, papers and minutes
Prepare and distribute Board packs via governance systems
Maintain company secretarial records (including statutory registers) and support ASIC and corporate regulatory filings
Assist in ensuring compliance with the Corporations Act and other legal and governance requirements
Liaise with Board members, ELT members and their EA’s and business stakeholders to support Board, Committee and governance processes
Provide confidential administrative support to the Company Secretary and Directors
Maintain governance processes and systems, calendars and documentation
Contribute to continuous improvement of secretariat processes and tools

About you

You are a highly organised and detail-oriented governance professional with the ability and experience to operate in a high-compliance environment while managing competing priorities. Experience with governance systems (e.g. Diligent, SharePoint), supported by a corporate governance or paralegal qualification and exposure to Government Business Enterprises (GBE) will be highly regarded.

You should be able to demonstrate:

Minimum 5 years’ experience in a company secretarial or governance support role
Strong understanding of corporate governance and company secretarial compliance requirements
Experience supporting Board and Committee processes
Experience dealing with public company and/or GBE directors
Excellent organisational, communication and stakeholder engagement skills
High level of integrity, confidentiality and attention to detail
Ability to work independently and manage multiple deadlines
Proficiency in Microsoft Office and governance systems

What you’ll be joining

You will join one of the largest infrastructure programs in Australia.
This project will generate thousands of jobs and billions of dollars in local investment, boosting regional economies and communities right along the alignment.
Inland Rail is proud to have over 40% female representation and we would like to see these numbers grow.
Inland Rail is an Agile working environment in our State-of-the Art office embracing flexible working conditions.

Our Organisation and Culture

The values that drive us and the work we deliver in the program incorporate Collaboration, Accountability, Respect and Excellence. We welcome like-minded individuals who value our culture.

At Inland Rail, we celebrate, support, and thrive on attracting people from all horizons and walks of life for the benefit of our employees, our program, and our community. Inland Rail is proud to be an equal opportunity and an affirmative action employer. We encourage Aboriginal and Torres Strait Islander candidates to submit their details to us.

All employment is decided based on suitability to the role, cultural fit, merit, and business needs.

Apply Now

If this opportunity sounds like the challenge you have been looking for please apply online today.

As part of the application process, you will be required to undergo pre-employment criminal history, reference and medical checks, including drug and alcohol testing. Inland Rail is a drug and alcohol-free working environment.

Applications close: 19th July 2026

Please note that applications are reviewed from point of advertising so don’t delay your application.

Date posted: July 3, 2026
Closing date: July 19, 2026

Sydney Temporary - Full-time

Apply Now

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