In-Demand Facilities associate Jobs in Victoria

Office Manager
ST. ALi COFFEE —Port Melbourne VIC
- $75,000 - $85,000 a year
- Full-time
- CRM software
- Customer service
- Microsoft Office
Quick Apply
13d
Graduate Management Program
BMW —Melbourne VIC
- Internship
(Fixed-Term) Manufacturing Associate
Moderna, Inc. —Melbourne VIC
- Overtime
- Bachelor's degree
- No degree
- In-person
- Annual leave
Associate IT Project Manager
Arcare Aged Care —Hampton East VIC
- Full-time
- Azure
- Management
- Salesforce
- Health insurance
- Employee discount
Associate Software Engineer
Sportsbet —Melbourne VIC
- Full-time
- Hybrid work
- AWS
- Annual leave
- On-the-job training
12d
Reservations Agent
Marriott International, Inc —Melbourne VIC
- Part-time
- No experience needed
- Senior Secondary Certificate of Education
- Education
- Employee discount
1d
Research Fellow - Area-based Conservation
Monash University —Clayton VIC
- $86,195 - $116,981 a year
- Full-time
- Hybrid work
- Doctoral degree
- Research
- Analysis skills
Quality Assurance Assistant
Cencora —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Sales Associate
ACS Property Services —South Melbourne VIC
- Part-time
- CRM software
- Sales
- Microsoft Office
13d
Administrative Assistant
Gap property services —Cranbourne West VIC
- $55,000 - $60,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
Quick Apply
7d
Senior Research Fellow / Associate Professor (Research) & EMBL Australia Group Leader
Monash University —Clayton VIC
- $181,629 - $200,092 a year
- Full-time
- Hybrid work
- Doctoral degree
- Research
- University
13d
Administration Officer - Planned Surgery/Patient Support Unit
Peninsula Health —Frankston VIC
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
- Employee assistance program
6d
Senior Associate Architect – Data Centre
Jacobs —Melbourne VIC
- Hybrid work
- Management
- Administrative experience
- Supervising experience
- Parental leave
12d
Service Desk / Onsite Engineer (MSP)
VISITS —Melbourne VIC
- Weekend availability
- Microsoft Outlook
- Management
- SharePoint
- Work from home
- Free food
Quick Apply
Ward Clerk
Monash Health —Clayton VIC
- Part-time
- Administrative experience
- Computer skills
- Communication skills
- Employee assistance program
1d
Multidisciplinary Allied Health Assistant - Community Rehabilitation Program
Alfred Health —Caulfield VIC
- Full-time
- Computer skills
- Medical terminology
- Communication skills
- Annual leave
12d
Associate Account Executive
Podium —Melbourne VIC
- AI
- Negotiation
- Free food
Quick Apply
8d
People Systems & Operations Specialist
Lyka —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Communication skills
- Parental leave
Quick Apply
Associate to the Honourable Justice Stephen Donaghue, Court of Appeal, Supreme Court of Victoria
Victorian Government —Melbourne VIC
- $81,496 - $90,227 a year
- Full-time
- Writing skills
- Communication skills
1d
Manager, Infrastructure
Victorian Government —Melbourne VIC
- $142,790 - $191,084 a year
- Full-time
- Management
2d

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Office Manager

ST. ALi COFFEE
Port Melbourne VIC

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
13 days ago

Qualifications

CRM software
Customer service
Microsoft Office
E-commerce
Administrative experience
Organisational skills
Diploma
Associate degree
Communication skills
Advanced diploma

Full Job Description

ABOUT ST. ALi

ST. ALi is one of Australia's most celebrated independent specialty coffee roasters, founded in Melbourne in 2005. A pioneer of Melbourne's specialty coffee movement, ST. ALi has grown from a single roastery-café to an internationally recognised brand encompassing multiple café venues, a state-of-the-art roasting facility, wholesale coffee supply, and a thriving e-commerce operation.

ST. ALi is built on a foundation of direct-trade relationships with coffee farmers, in-house roasting expertise, and an unwavering commitment to quality and sustainability. The company supplies premium coffee to cafés, restaurants, hotels, and retail partners across Australia and globally, while continuing to expand its wholesale and digital channels.

POSITION OVERVIEW

Reporting to senior management, the Office Manager is responsible for overseeing the day-to-day administrative operations of ST. ALi’s corporate office and supporting the smooth running of the business across customer experience, ecommerce, wholesale, and general administration functions. The role requires a highly organised and proactive individual capable of managing competing priorities in a fast-paced retail and hospitality environment. The successful candidate will support operational efficiency, coordinate office processes, assist with staff and workflow management, and provide customer-facing support across a broad range of business functions and product categories.

This position includes regular interaction with retail, wholesale, and ecommerce customers, including responding to enquiries, resolving issues, coordinating order-related communication, and supporting customer service outcomes across most operational line items of the business.

KEY RESPONSIBILITIES

Oversee the daily operations of the corporate office, ensuring efficient administrative and operational support across departments.
Coordinate office procedures, workflows, and administrative systems to support business efficiency and service standards.
Manage customer-facing enquiries across ecommerce, wholesale, retail, and general business operations, including responding to escalated customer concerns and coordinating resolutions with relevant teams.
Support the processing and coordination of online and wholesale orders, ensuring accurate communication and timely issue resolution.
Liaise with internal departments and external suppliers, service providers, and contractors to support business continuity and operational requirements.
Assist with staff coordination, onboarding, rostering support, task delegation, and general workflow supervision within administrative and customer support teams.
Maintain office records, databases, filing systems, and internal documentation to ensure accuracy and compliance.
Assist with invoice processing, expense reconciliation, and administrative financial tasks in coordination with the finance team.
Coordinate office facilities, maintenance, equipment procurement, and workplace supplies.
Ensure workplace policies and procedures are followed in accordance with company standards, employment obligations, workplace health and safety requirements, and relevant legislation.

QUALIFICATIONS REQIURED

AQF Associate Degree, Advanced Diploma or Diploma

— OR —

At least 3 years of relevant work experience may substitute for the formal qualifications listed above.

EXPERIENCE REQIURED

At least one year of relevant experience in a similar field.
Strong written and verbal communication skills with the ability to professionally manage customer and stakeholder interactions.
Ability to multitask and manage competing priorities within a fast-paced environment.
Experience working across customer service, ecommerce, retail, hospitality, or wholesale operations is highly regarded.
Proficiency in Microsoft Office, CRM systems, and general administrative software platforms.
Strong organisational skills and attention to detail.

WHAT ST. ALi OFFERS

Collaborative and fast-paced team environment.
Ongoing development opportunities within a growing business.
Competitive salary package based on experience.

Pay: $75,000.00 – $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

facilities associate jobs in victoria

Office Manager

Graduate Management Program

(Fixed-Term) Manufacturing Associate

Associate IT Project Manager

Associate Software Engineer

Reservations Agent

Research Fellow - Area-based Conservation

Quality Assurance Assistant

Sales Associate

Administrative Assistant

Senior Research Fellow / Associate Professor (Research) & EMBL Australia Group Leader

Administration Officer - Planned Surgery/Patient Support Unit

Senior Associate Architect – Data Centre

Service Desk / Onsite Engineer (MSP)

Ward Clerk

Multidisciplinary Allied Health Assistant - Community Rehabilitation Program

Associate Account Executive

People Systems & Operations Specialist

Associate to the Honourable Justice Stephen Donaghue, Court of Appeal, Supreme Court of Victoria

Manager, Infrastructure

I want to receive the latest job alert for facilities associate in victoria

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