In-Demand Office manager – medical practice Jobs in Sydney, Nsw

Clinical Trials Coordinator
MSD —Macquarie Park NSW
- Full-time
- Microsoft Excel
- English
- Microsoft Office
19h
Office Manager – Medical Practice
Shire Doctors and Dentists —Caringbah NSW
- $80,000 - $85,000 a year
- Full-time
- Management
- Office
- Administrative experience
Quick Apply
10d
Medical Receptionist
KG Talent —Eastgardens NSW
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
Case Manager - Carer Gateway
The Benevolent Society —Hurstville NSW
- $80,000 - $100,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Computer skills
- Communication skills
- Employee assistance program
12d
Senior Manager, Study Site Engagement
Takeda Pharmaceutical —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
19h
Practice Manager
Mindsight Clinic —Gordon NSW
- $95,000 - $110,000 a year
- Part-time
- English
- Clinic
- Education
- Professional development assistance
Quick Apply
Clinical Trial Assistant
Cochlear Ltd —Sydney NSW
- Full-time
- Hybrid work
- Nursing
- Management
- Microsoft Office
Referral & Community Partnerships Coordinator (NDIS).
Mycarehub —Kingsgrove NSW
- $40 - $50 an hour
- Part-time
- Hybrid work
- Salesforce
- Communication skills
- Hospital experience
- Work from home
Quick Apply
13d
Real World Evidence Manager
AbbVie —Sydney NSW
- Full-time
- Hybrid work
- No degree
- EMR systems
- AI
1d
Clinical Research Associate
IQVIA —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
Practice Manager | Wentworthville
For Health Group —Wentworthville NSW
- Full-time
- Management
- Customer service
- Microsoft Office
- Health insurance
- Employee assistance program
12d
Rehabilitation Consultant/ Injury Management / Support HR/IR & OHSE:
Rehab Options Injury Management —Miranda NSW
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Senior Project Manager
MetLife —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- PMP
- Parental leave
- Employee assistance program
6d
Senior Program Coordinator - Medical Portfolio
Health Education and Training Institute —Sydney NSW
- $137,525 - $156,231 a year
- Full-time
- Hybrid work
- Analysis skills
- No degree
11d
Workers Compensation & Wellbeing Lead
AbbVie —Sydney NSW
- Part-time
- Hybrid work
- Management
- Organisational skills
- Communication skills
Deputy Internal Ombudsman
Cumberland Council —Parramatta NSW
- $2,813.96 - $3,236.06 a week
- Full-time
- Administrative experience
- Communication skills
- Negotiation
- Health insurance
- Annual leave
5d
Touring Executive - Ceremony of Roses
Sony Music Entertainment Canada —Sydney NSW
- Weekend availability
- Microsoft Excel
- Microsoft Office
- POS
10d
Bookings & Community Centre Officer - Casual
Cumberland Council —Merrylands NSW
- $40.90 - $50.10 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Annual leave
7d
Compliance Specialist - Service and Projects (12-month FTC)
Getinge Australia Pty Ltd —Chatswood NSW
- Contract
- Parental leave
Research Business Officer
St Vincent's Health Australia —Inner West NSW
- $91,326 - $121,497 a year
- Full-time
- ERP systems
- Microsoft Office
- Administrative experience
13d

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Clinical Trials Coordinator

MSD -
Macquarie Park NSW

Apply Now

Job Details

Full-time
19 hours ago

Qualifications

Microsoft Excel
English
Microsoft Office
Bachelor's degree
Data management
Conflict management
AI
Communication skills
Negotiation
Information Technology

Full Job Description

Job Description

Clinical Trials Coordinator (CTC)

Permanent full-time role with competitive renumeration and benefits
The ideal candidate will be basedMacquarie Park,Sydney, Australia
Work with a high performing, agile andpassionate team
We supportflexible working arrangements

As a Clinical Trials Coordinator (CTC), you will play a key role in supporting trial and site administration across the clinical trial lifecycle. This is a critical role in helping deliver planned site-ready dates, supporting document management, supply coordination, regulatory submissions, budgeting, agreements and payment activities.

Working closely with local stakeholders including Clinical Operations Manager (COM), Clinical Research Manager (CRM) and Clinical Research Associate (CRA).

What You Will Do

Responsibilities include, however not limited to:
Trial and Site Administration

Track essential documents and report safety reports
Ensure collation and distribution of study tools and documents
Update Clinical Trial Management Systems and tracking tools
Support clinical and non-clinical supply management in collaboration with other country roles
Manage labelling requirements and coordinate/sign translation change requests, where applicable
Support the CRAs to enter site staff into the training portal to ensure training compliance

Document Management

Prepare documents and correspondence
Collate, distribute/ship and archive clinical documents, including electronic Trial Master File (eTMF)
Assist with eTMF reconciliation and quality control activities
Update manuals and documents, such as patient diaries and instructions
Support proper destruction of clinical supplies
Prepare Investigator Trial File binders
Obtain translations of documents

Regulatory and Site Start-Up

Provide to and collect from investigators forms and lists for site evaluation, site start-up and submissions
Obtain, track and update study insurance certificates
Support preparation of submission packages for Ethics / Research Governance Office and Regulatory Agencies (RA)
Support publication of study results for GCTO and RA, where required by local legislation

Budgeting, Agreements and Payments

Develop, control, update and close out country and site budgets, including split site budgets
Develop, negotiate, approve and maintain contracts, including CTRAs
Track and report contract negotiations
Update and maintain contract templates in cooperation with Legal
Calculate and execute payments to investigators, vendors and grants
Ensure adherence to financial and compliance procedures
Monitor and track adherence and disclosures
Maintain tracking tools and process FCPA documentation in a timely manner

Meeting Planning and Support

Organise meetings, including study memos, letters and protocols
Support local investigator meetings, including invitations, materials, venue management and vendor support as required
Support project-related activities as required
Participate in inclusion initiatives and occupational health and safety activities as required

Digital Proficiency

Uses approved clinical systems, document-management tools, trackers, metrics dashboards and collaboration platforms accurately; maintains data quality in assigned systems; and applies basic automation, analytics and approved AI-enabled tools with guidance to complete assigned work efficiently, consistently and compliantly.

What You Must Have

Bachelor’s degree or relevant job training in office management, administration, finance or healthcare
Fluent in local language(s) and business proficient in English
Strong communication skills, both written and verbal, including with sites and investigators
Good understanding of Global and Country/Regional Clinical Research Guidelines, ICH-GCP and Good Documentation Practices
Strong IT skills, including MS Office, Excel and clinical applications, with the ability to adapt quickly to new systems
Effective time management, organisation, interpersonal, conflict management and negotiation skills
High accountability and urgency, with the ability to prioritise and manage multiple tasks in a changing environment
Ability to work independently and in a matrix, multicultural environment
Strong customer focus and a proactive, solution-oriented mindset

What You Can Expect

The opportunity to contribute to the successful delivery of clinical trials
A collaborative team environment working closely with cross-functional stakeholders
Ongoing support, development and growth in your role

We are proud to be a company that embraces the value of bringing talented and committed people together. The fastest way to breakthrough innovation is when ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive workplace.

Required Skills:
Analytical Problem Solving, Clinical Data Management, Clinical Documentation, Clinical Reporting, Clinical Research Administration, Clinical Trial Compliance, Clinical Trial Documentation, Clinical Trial Regulations, Clinical Trials Administration, Clinical Trial Support, Data Analysis, Good Clinical Practice (GCP), Medical Documentation, Recordkeeping, Reporting Tools

Preferred Skills:
Current Employees applyHERE

Current Contingent Workers applyHERE

Search Firm Representatives Please Read Carefully
Merck Co., Inc., Rahway, NJ, USA, also known as Merck Sharp Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:
Regular

Relocation:
No relocation

VISA Sponsorship:
No

Travel Requirements:
No Travel Required

Flexible Work Arrangements:
Not Applicable

Shift:
Not Indicated

Valid Driving License:
No

Hazardous Material(s):
N/A

Job Posting End Date:
09/22/2026*A job posting is effective until 11:59:59PM on the dayBEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFORE the job posting end date.
Requisition ID: R413402

Apply Now

Refine Your Search

office manager – medical practice jobs in sydney, nsw

Clinical Trials Coordinator

Office Manager – Medical Practice

Medical Receptionist

Case Manager - Carer Gateway

Senior Manager, Study Site Engagement

Practice Manager

Clinical Trial Assistant

Referral & Community Partnerships Coordinator (NDIS).

Real World Evidence Manager

Clinical Research Associate

Practice Manager | Wentworthville

Rehabilitation Consultant/ Injury Management / Support HR/IR & OHSE:

Senior Project Manager

Senior Program Coordinator - Medical Portfolio

Workers Compensation & Wellbeing Lead

Deputy Internal Ombudsman

Touring Executive - Ceremony of Roses

Bookings & Community Centre Officer - Casual

Compliance Specialist - Service and Projects (12-month FTC)

Research Business Officer

I want to receive the latest job alert for office manager – medical practice in sydney, nsw

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