Administration Officer
Part-Time | Paediatric Allied Health | Penrith, NSW
Be the Heart of Our Clinic
At Aligned OT, we believe that every great therapy experience begins long before a child enters the therapy room.
We're looking for a friendly, organised and proactive Administration Officer to join our growing multidisciplinary team. If you enjoy working with children and families, thrive in a busy environment, and love variety in your day, we'd love to hear from you.
This is much more than a reception position. You'll play an important role in supporting our therapists, assisting families and helping our clinic operate efficiently every day.
About Aligned OT
Aligned OT is a paediatric allied health clinic providing Occupational Therapy, Speech Pathology and Dietetic services to children and their families.
Our team is passionate about delivering high-quality, family-centred care in a welcoming, supportive and collaborative environment. We pride ourselves on creating a workplace where staff feel valued, supported and encouraged to grow.
About the Role
As our Administration Officer, you'll help support the daily operations of the clinic by:
- Welcoming children and families to the clinic.
- Answering phone calls and responding to email enquiries.
- Scheduling and managing appointments.
- Processing referrals and new client enquiries.
- Preparing service agreements and client documentation.
- Processing payments and maintaining accurate client records.
- Providing administrative support to Occupational Therapists and Occupational Therapy Assistants.
- Preparing therapy resources and equipment for sessions.
- Assisting with packing and unpacking therapy materials where required.
- Ordering and maintaining clinic supplies.
- Ensuring therapy rooms, reception and shared clinic spaces remain clean, organised and welcoming.
- Assisting with general administrative and operational tasks that support the day-to-day running of the clinic.
About You
You'll be someone who:
- Has excellent communication and customer service skills.
- Is organised and able to manage competing priorities.
- Has strong attention to detail.
- Enjoys working in a collaborative team environment.
- Is proactive and takes initiative.
- Is confident using computers and learning new systems.
- Takes pride in creating a warm and welcoming experience for families.
- Has previous administration or reception experience (healthcare or allied health experience is highly regarded but not essential).
What We Offer
- Permanent Part-Time position.
- Monday to Friday (no weekend work).
- A supportive and welcoming multidisciplinary team.
- Structured onboarding and training.
- Opportunities for professional development and career growth.
- A modern, purpose-built paediatric clinic.
- A rewarding role where you'll make a genuine difference to children and their families.
- Remuneration in accordance with the Health Professionals and Support Services Award, based on experience and applicable classification.
Apply Now
If you're looking for a rewarding administration role where you can support children, families and clinicians while being part of a positive and collaborative team, we'd love to hear from you.
Please submit your resume and a brief cover letter outlining why you'd be a great fit for the Aligned OT team.
Pay: $52,348.76 – $75,000.00 per year
Work Location: In person
