Operations Coordinator
Job Location: Osborne Shipyard SA - We offer a range of working arrangements, such as flexibility and 9-day fortnight.
Who we are:
Join BAE Systems (BAES) and you'll be part of something bigger. As a valued member of our global colleague network, you'll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You'll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow - shaping a safer future, for all of us.
From the depths of the ocean, to the far reaches of space - there's no limit to where a career at BAE Systems could take you.
Role Description:
Reporting to the Ship Manager, the Operations Coordinator plays a critical role in supporting the Ship Management Team to ensure operational priorities are delivered efficiently and daily and weekly activities run seamlessly. Working closely with Area Managers, Coordinators, Ship Superintendents, and the Operations Project Manager, this role is responsible for coordinating key activities, meetings, workshops, and processes that enable the successful delivery of operational outcomes.
This is a dynamic and varied position that requires exceptional organisational skills, strong stakeholder engagement, and the ability to manage multiple priorities in a fast-paced environment.
Core Duties:
- Providing high-level administrative and coordination support to Ship Management, Project Management, Superintendents, Supervisors, Lead Teams, and broader project along with diary management for the Ship Manager.
- Providing responsive project and operational coordination support through reporting, scheduling, document management, action tracking, stakeholder engagement, and logistics coordination to ensure key deliverables are achieved.
- Acting as the primary point of contact between Facilities and building stakeholders, coordinating building works, upgrades, access requirements, and other site-related activities.
- Managing and coordinating onboarding and induction activities for new team members, including system access, equipment, documentation, compliance requirements, and liaison with Security.
- Raising of purchase orders, purchasing items and credit card acquittals inline with Company policy.
- Coordination of overtime to ensure deliverables are met.
- Identifying opportunities to streamline and enhance administrative systems, processes, and workflows to improve operational efficiency.
- Ad hoc duties as required.
About You:
- Previous experience in a similar role.
- Strong administrative, coordination, and organisational skills.
- A lean in approach and be team orientated.
- Exceptional attention to detail and the ability to manage competing priorities.
- A proactive approach to problem solving and continuous improvement.
- The ability to work independently while building strong collaborative relationships across teams.
- Strong communication, stakeholder engagement, and influencing skills, with the ability to collaborate effectively across diverse teams and organisational levels.
- Strong proficiency in Microsoft Office applications and SharePoint
- As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances
Why BAE Systems?
Here you'll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work - this is a place where you can grow your career with confidence and be empowered to be your best. You'll be recognised for your contribution and enjoy rewards tailored to what's most important to you and your family - support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.
A place where everyone can thrive
We're committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.
We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.
We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.
We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.
If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.
Security statement
Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.
International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information
