In-Demand Program administrator Jobs in Melbourne Vic

Program or Project Administrator
TALKING RUBBISH WASTE MANAGEMENT PTY LTD —Thomastown VIC
- $90,000 - $95,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Administrator
City FM Australia —Mulgrave VIC
- Full-time
- Hybrid work
- Computer skills
- Work from home
Quick Apply
10h
System Administrator
Lai Switchboards Australia —Epping VIC
- $78,000 - $84,000 a year
- Overtime
- Analysis skills
- No degree
- In-person
- Paid training
- Employee assistance program
Quick Apply
5d
Credit Administrator
Metcash —Truganina VIC
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Annual leave
- Parental leave
5d
Project Administrator
Woods & Co —Melbourne VIC
- $90,000 a year
- Call employer
- Microsoft Office
- Administrative experience
- Organisational skills
4d
Contracts Administrator
Icon —Richmond VIC
- Full-time
- Administrative experience
- Organisational skills
- Construction experience
- Parental leave
- Employee assistance program
7d
Program Administrator
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
7d
Administration Assistant
Goodstart Early Learning —Chadstone VIC
- Up to $39.34 an hour
- Part-time
- Customer service
- Experience working with children
- Travel reimbursement
- Parental leave
Office Administrator
Brandt Tractor —Sunshine VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Opportunities for advancement
Quick Apply
Project Administrator
RMIT University —Melbourne VIC
- Part-time
- University
- Experience working with children
10d
Program Administrator
Department of Jobs, Skills, Industry and Regions —Melbourne City Centre VIC
- $81,496 - $98,955 a year
- Full-time
8d
Insurance Broker Support Administrator
Infinity Group Coaching Pty Ltd —Melbourne VIC
- $70,000 - $75,000 a year
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
Quick Apply
Health, Safety & Wellbeing Administrator
genU —Melbourne VIC
- $58,687 a year
- Part-time
- Hybrid work
- Customer service
- Administrative experience
- University
- Employee assistance program
- Referral program
11h
Administrator – People & Culture (9-month contract)
Russell Kennedy —Melbourne VIC
- Contract
- Administrative experience
- Communication skills
- Time management
4d
Administrator - People and Culture
Life Saving VIC —Port Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Quick Apply
Specialist Clinics Administrator
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Computer skills
- Health insurance
5h
Insurance & Claims Consultant
Link Group —Docklands VIC
- Full-time
- Customer service
- Microsoft Office
- Computer skills
- Parental leave
- Employee assistance program
P&C Talent & Onboarding Administrator
Save the Children Australia —Melbourne VIC
- $80,000 a year
- Full-time
- Customer service
- Recruiting
- Communication skills
12d
Clinical Placements Administrator
Victoria University —Footscray VIC
- $72,808 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
6d
Property Administrator
CBRE —Melbourne VIC
- Full-time
- Hybrid work
- Administrative experience
- Organisational skills
- Communication skills

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Program or Project Administrator

TALKING RUBBISH WASTE MANAGEMENT PTY LTD
Thomastown VIC

Quick Apply

Job Details

Permanent | Full-time
$90,000 - $95,000 a year

Benefits

Salary packaging

Qualifications

Management
Microsoft Office
Administrative experience
Analysis skills
Communication skills

Full Job Description

Program or Project Administrator - Talking Rubbish Waste Management

Pty Ltd

Talking Rubbish Waste Management Pty Ltd is a growing waste management and recycling services company providing sustainable site recycling solutions across Australia. As our operations continue to expand, we are seeking a motivated and organised Project Administrator to support our recycling andwaste management operations. The role will provide administrative and coordination support to project managers, site teams, contractors, suppliers and customers, including maintaining project records, schedules, reports and compliance documentation. The successful candidate will assist with project planning, monitoring deadlines, coordinating resources, preparing reports and ensuring smooth communication between stakeholders. Strong organisational, communication and time-management skills are required, with experience in project administration, waste management, recycling, logistics or a similar industry highly regarded.

Role Overview:

This is a full-time position responsible for providing administrative and coordination support across multiple projects and operational programs. The role requires strong organisational, communication, and stakeholder management skills to ensure projects are delivered efficiently, on time, and in accordance with business objectives.

Key Responsibilities:

Advising senior management on matters requiring attention and implementing their decisions.
Overseeing work by contractors and reporting on variations to work orders.
Preparing and reviewing submissions and reports concerning the organisation's activities.
Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.
Reviewing and arranging new office accommodation.
Manage waste, recycling, and environmental projects from planning to completion while meeting objectives, contracts, and deadlines.
Develop project plans, work schedules, procedures, and resource strategies for waste operations.
Coordinate operations, engineering, procurement, finance, environmental, HSE, fleet, maintenance, and site teams.
Monitor project progress, identify delays and risks, and implement corrective actions.
Prepare management reports, performance analyses, budgets, risk assessments, waste-volume reports, and dashboards.
Ensure compliance with company policies, contracts, environmental regulations, HSE requirements, and statutory requirements.
Provide administrative and operational support to senior management for planning, efficiency, and continuous improvement.
Support initiatives to increase recycling and material recovery, reduce landfill disposal, optimise resources, and improve sustainability
Identify operational, environmental, contractual, and commercial risks and recommend mitigation measures.
Improve document management, digital record-keeping, waste tracking, and administrative processes.
Organise meetings, prepare agendas and minutes, and monitor agreed actions.
Supervise administrative and project staff, allocate responsibilities, and monitor performance.

Skills & Experience

At least 3–5 years of relevant experience in project administration, program administration, or business operations.
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Experience coordinating multiple stakeholders and competing priorities.
Proficiency in Microsoft Office Suite and project management systems.
Strong analytical, reporting, and problem-solving skills.
Ability to work independently and contribute to team objectives.

Why Join Us:

Full-time, stable, long-term career opportunity.
Supportive and collaborative work environment.
Opportunity to contribute to sustainable recycling initiatives.
Competitive remuneration and career development prospects.

Pay: $90,000.00 – $95,000.00 per year

Benefits:

Salary packaging

Work Location: In person

Quick Apply

Refine Your Search

program administrator jobs in melbourne vic

Program or Project Administrator

Administrator

System Administrator

Credit Administrator

Project Administrator

Contracts Administrator

Program Administrator

Administration Assistant

Office Administrator

Project Administrator

Program Administrator

Insurance Broker Support Administrator

Health, Safety & Wellbeing Administrator

Administrator – People & Culture (9-month contract)

Administrator - People and Culture

Specialist Clinics Administrator

Insurance & Claims Consultant

P&C Talent & Onboarding Administrator

Clinical Placements Administrator

Property Administrator

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