In-Demand Senior executive assistant Jobs in Macquarie Park, Nsw

Executive Assistant & Business Support
Alcon —Macquarie Park NSW
- Full-time
- Office
- Microsoft Office
- Education
- Opportunities for advancement
Executive Assistant & Transformation Program Manager
Otis —Sydney NSW
- Full-time
- Communication skills
Operations Manager / Executive Assistant
Stone Real Estate —Crows Nest NSW
- Sales
- Communication skills
- Time management
Community Services Assistant Coordinator/Coordinator (Mandarin and Cantonese Speaking)
CASS Care Ltd —Campsie NSW
- $72,800 - $81,200 a year
- Part-time
- First Aid Certification
- Organisational skills
- In-person
Quick Apply
8d
Executive Assistant
Atlassian —Sydney NSW
- Remote
1d
Executive Assistant | Corporate Operations Group
Macquarie Group Limited —Sydney NSW
- Microsoft Office
- Administrative experience
Senior Executive Assistant to General Manager
Waverley Council —Bondi Junction NSW
- Full-time
- Communication skills
- Employee assistance program
- Gym membership
13d
EXECUTIVE OPERATION ASSISTANT TO THE MANAGING DIRECTOR
Kandealprojects —Parramatta NSW
- $60,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Leadership
- Communication skills
- Hotel experience
14d
Operations Services Manager
Boston Consulting Group —Sydney NSW
- Full-time
- Organisational skills
- AI
Executive Assistant
Commonwealth Bank —Sydney NSW
- Full-time
- Leadership
- Communication skills
13d
Executive Assistant to the Head of School and Dean
University of Sydney —Camperdown NSW
- $117,133 - $127,610 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
7d
Executive Assistant - Group Finance
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
Executive Assistant
KG Talent —Sydney NSW
- Weekend availability
- Hybrid work
- Management
- Office
- Communication skills
Quick Apply
2d
Executive Assistant
I-MED Radiology Network —Sydney NSW
- Full-time
- Management
- Organisational skills
- Communication skills
- Health insurance
1d
Assistant Lounge Manager
Compass Group Australia —Mascot NSW
- $90,000 a year
- Full-time
- Hospitality
- Customer service
- Leadership
- Parental leave
Executive Assistant, Infrastructure
OMERS —Sydney NSW
- Full-time
- Customer service
- Microsoft Office
- Communication skills
9d
Assistant Manager Front Office
SOFITEL —Sydney NSW
- Full-time
- Hospitality
- Microsoft Office
- First Aid Certification
- Parental leave
- Employee assistance program
Quick Apply
2h
Executive Assistant to EGM
Commonwealth Bank —Sydney NSW
- Full-time
- Microsoft Office
- Organisational skills
- AI
2d
Executive Support Senior Analyst
Accenture —Sydney NSW
- Full-time
- Software troubleshooting
- Administrative experience
- Communication skills

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Executive Assistant & Business Support

Alcon -
Macquarie Park NSW

Apply Now

Job Details

Full-time

Benefits

Opportunities for advancement

Qualifications

Microsoft Office
Education
Bachelor's degree
Business
Office experience

Full Job Description

At Alcon, we're passionate about enhancing sight and helping people see brilliantly. With more than 25,000 associates, we innovate fearlessly, champion progress, and act swiftly to impact global eye health. We foster an inclusive culture, recognizing your contributions and offering opportunities to grow your career like never before. Together, we make a difference in the lives of our patients and customers. Are you ready to join us?

Primary Purpose of the Role

The Executive Assistant & Business Support role is responsible for ensuring the seamless execution of all executives, administrative, and office-wide operational activities that enable senior leadership to deliver on strategic and commercial priorities.
The role provides high-quality, proactive support to both the Country Franchise Head (CFH), Surgical & Country Manager, and the Country Franchise Head, Vision Care, managing complex calendars, communications, meetings, and travel with precision and professionalism.
Working closely with cross-functional and external partners, the role is responsible to lead the smooth running of the ANZ office environment, acting as the key contact for facilities, workplace services, and administrative processes.
The role balances executive support as the core accountability, with structured business coordination support across franchises and office operations.

Major Accountabilities

Executive Support, Calendar & Communication Management

Provide proactive, high-quality executive support, protecting leadership time and ensuring clarity of priorities.
Manage calendars, meeting rhythms, and leadership preparation materials including briefing packs and pre-reads.
Maintain high standards of confidentiality, discretion, and integrity.
Ensure timely preparation, editing, proofreading, and circulation of documents, pre-reads, presentations, agendas, and minutes.

Travel, Expenses, and Financial Discipline:

Manage domestic and international travel logistics for CFHs ensuring cost-effective and well-planned itineraries.
Manage timely preparation and submission of expense reports for senior leaders.
Occasionally support other CMT members on travel and expense management.

Country Rhythm Enablement, Enterprise-Wide Events, Culture and Engagement Activities

Plan and coordinate enterprise-wide events including Town Halls, Coffee Corners, country rhythms such as CMT/CLF forums, and key internal communication initiatives.
Support culture-building activities and inclusion efforts that strengthen collaboration, alignment, and shared purpose (eg. initiatives around First Nations communities, ANZ recognition programs, etc.)

Office / Facilities Coordination

Serve as the key contact for office management and facility-related matters ensuring a safe, efficient, and high-quality workplace.
Coordinate when required with JLL and other facilities providers to ensure seamless day-to-day operations of head office operations.
Support cyclical WHS compliance activities i.e. office safety inspection, hazard reporting, and participate in building safety training (e.g. Fire Warden).
Support space planning and workplace enhancement projects.

Business Support & Franchise Coordination

Support coordination of franchise‑wide initiatives, offsites, and business events, including preparation and logistics.
Provide coordination and backup support for key commercial and operational activities.
Prepare basic trackers, reports, and consolidation of inputs to support leadership visibility and decision making.

Key Performance Indicators

High quality, timely administrative support.
Smooth functioning of office operations.
High stakeholder satisfaction.
Effective event and meeting coordination.
Compliance with WHS and applicable policies.

Position Prerequisites

Education: Business college degree or a related discipline (minimum)
Experience: 5+ years executive support; strong MS Office skills; stakeholder management; office operations experience preferred.
Competencies: Integrity, problem solving, communication, organisation and interpersonal savvy, action orientation.

Why join Alcon?

Join a global leader with a rich history of innovation and excellence in eye care.
Be part of a collaborative and supportive team culture that values diversity and inclusion.
Enjoy a competitive compensation package and opportunities for career advancement.
Make a meaningful difference in the lives of patients worldwide by contributing to cutting-edge advancements in eye health.

Alcon Careers

See your impact at alcon.com/careers

ATTENTION: Current Alcon Employee/Contingent Worker

If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.

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Refine Your Search

senior executive assistant jobs in macquarie park, nsw

Executive Assistant & Business Support

Executive Assistant & Transformation Program Manager

Operations Manager / Executive Assistant

Community Services Assistant Coordinator/Coordinator (Mandarin and Cantonese Speaking)

Executive Assistant

Executive Assistant | Corporate Operations Group

Senior Executive Assistant to General Manager

EXECUTIVE OPERATION ASSISTANT TO THE MANAGING DIRECTOR

Executive Assistant Manager

Operations Services Manager

Executive Assistant

Executive Assistant to the Head of School and Dean

Executive Assistant - Group Finance

Executive Assistant

Executive Assistant

Assistant Lounge Manager

Executive Assistant, Infrastructure

Assistant Manager Front Office

Executive Assistant to EGM

Executive Support Senior Analyst

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