PAYROLL AND FINANCE OFFICER / EXECUTIVE ASSISTANT
Part-time | Inverell
Community College Northern Inland is seeking an experienced and highly organised Payroll and Finance Officer / Executive Assistant to join our Corporate Services team at our Inverell Campus.
This is a varied position combining responsibility for CCNI’s payroll and day-to-day finance functions with executive and governance support to the Chief Executive Officer and Board.
The position is part-time, working 22 hours across four days per week, generally from 9.00 am to 3.00 pm.
About CCNI
Community College Northern Inland is a not-for-profit, approved vocational education and training provider delivering education and training opportunities from seven campuses across the New England North-West region.
We pride ourselves on responding to the needs of our regional and remote communities and working with individuals, businesses and community organisations to create education, connection and employment opportunities.
About the Role
Reporting to the Chief Executive Officer, the Payroll and Finance Officer / Executive Assistant is responsible for coordinating the College’s payroll and finance administration and providing confidential executive support to the CEO.
The successful applicant will work closely with the CEO, CCNI Accountant, Operations and HR Manager, VET Manager, Compliance and Quality Assurance Manager, campus staff and the CCNI Board of Directors.
Key responsibilities will include:
- Managing the College’s fortnightly payroll, including timesheets, approved expense claims, reconciliations and end-of-financial-year STP finalisation
- Processing accounts payable and accounts receivable transactions
- Raising invoices, monitoring outstanding accounts and following up debtors
- Preparing bank reconciliations, profit and loss statements, cash-flow information and other financial reports
- Preparing monthly Instalment Activity Statements and quarterly Business Activity Statements
- Maintaining accurate financial, payroll, funding and audit records
- Supporting internal and external audit and statutory reporting requirements
- Reviewing financial information and assisting the CEO with budgeting, forecasting and financial decision-making
- Preparing and presenting financial information for the CEO, Executive team and Board
- Managing the CEO’s diary, appointments and correspondence
- Coordinating Board and Executive meetings, including agendas, meeting papers, minutes and action items
- Drafting and proofreading correspondence, reports and presentations
- Maintaining confidential CEO, governance and Board records
- Coordinating travel, organisational events and stakeholder engagements
- Monitoring approved service agreements and routine operational expenditure within delegated authority
About You
To be successful in this role, you will have:
- Proven experience in an accounting, finance or payroll administration role
- A relevant accounting or finance qualification, such as a Certificate IV in Accounting, or extensive equivalent experience
- Strong knowledge of payroll legislation, superannuation, Single Touch Payroll reporting and payroll compliance requirements
- Experience managing accounts payable and accounts receivable processes
- Demonstrated experience using MYOB accounting software
- Strong Microsoft Office and financial database skills
- Excellent organisational and time-management skills
- The ability to manage competing priorities, meet deadlines and adapt to changing circumstances
- Highly developed written and verbal communication skills
- The confidence to communicate effectively with staff, management, Board members, suppliers and other stakeholders
- The ability to identify issues, propose practical solutions and work independently
- A high level of discretion and the ability to manage confidential financial, employment and governance information
- A current driver’s licence, access to a comprehensively insured vehicle and the ability to travel when required
Experience working within a government-funded or not-for-profit organisation would be highly regarded.
The successful applicant will be required to provide a current Working with Children Check and National Police Check before commencing employment.
What We Offer
- Part-time employment working 22 hours across four days per week
- Working hours generally between 9.00 am and 3.00 pm
- A supportive regional organisation with a strong community focus
- A varied position with involvement across finance, payroll, executive support and organisational governance
- An hourly rate of $39.01, plus superannuation and leave loading
- Access to salary packaging options
This position is classified as General Staff Level 5.2 under the Educational Services (Post-Secondary Education) Award 2020.
How to Apply
Please submit your resume and a cover letter outlining your relevant qualifications, payroll and finance experience, MYOB experience and suitability for the position.
Applications should be submitted through SEEK.
Community College Northern Inland is an equal opportunity employer. We are committed to providing a respectful and inclusive workplace where employees are treated with dignity and are free from discrimination and harassment.
Pay: $39.01 per hour
Work Location: In person
