In-Demand Project officer Jobs in Glen Waverley, Vic

Events Administrator
Eventiv Australia Pty Ltd —Brunswick VIC
- $65,400 - $75,300 a year
- Overtime
- Hybrid work
- Management
- Microsoft Office
- Education
- Travel reimbursement
- Work from home
Quick Apply
1d
Manager Industry and Community Engagement
Chisholm Institute —Dandenong VIC
- Full-time
- Education
- Employee assistance program
13d
Continuous Improvement/System Administration Officer
Knox City Council —City of Knox VIC
- $83,593.07 - $97,258.47 a year
- Temporary
- Data analysis skills
- Administrative experience
- No degree
- Parental leave
- Employee assistance program
7d
WHS Advisor
Whelans Group Investments —Melbourne VIC
- $130,000 - $150,000 a year
- Full-time
- CPR Certification
- Management
- First Aid Certification
Quick Apply
2d
Evaluation Officer
Department of Justice and Community Safety —Melbourne City Centre VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Research
- Analysis skills
12d
Project Support Officer
Egis Group —Narre Warren VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Quick Apply
Project Administrator
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Management
- Administrative experience
- Bachelor's degree
13d
Evaluation Officer
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Research
- Analysis skills
12d
Project Coordinator
RMIT University —Melbourne VIC
- $107,747 - $116,630 a year
- Full-time
- Customer service
- University
- Experience working with children
8d
Administration Officer (NDIS) – William Street, Melbourne VIC
Instant Support —Melbourne VIC
- $20 - $25 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Youth Community Partnership Officer
Merri-bek City Council —Coburg VIC
- $102,000 - $111,000 a year
- Full-time
- Hybrid work
- First Aid Certification
- Parental leave
7d
Library Customer Service Officer
Bayside City Council —City of Bayside VIC
- $72,331.61 a year
- Weekend availability
- Customer service
- Gym membership
6d
Business Development Manager
OSS MARITIME GROUP —Footscray VIC
- $75,000 - $95,000 a year
- Weekend availability
- Microsoft Office
- In-person
- Office experience
Quick Apply
1d
Business Services Officer
Victorian Government —Melbourne Eastern Suburbs VIC
- $81,496 - $98,955 a year
- Full-time
- Data analysis skills
- Research
- Administrative experience
5d
Project Officer
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
5d
Compliance Support Officer
Victorian Government —Melbourne VIC
- $91,971 - $98,955 a year
- Full-time
- Hybrid work
12d
Project Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
5d
Urban Research and Foresight Officer
City of Melbourne —Melbourne VIC
- $87,550 - $98,541 a year
- Full-time
- Hybrid work
- Research
- Leadership
- Communication skills
- Commuter assistance
- Parental leave
7d
Art Therapist
Peter MacCallum Cancer Centre —Parkville VIC
- $18,996 - $21,836 a year
- Contract
- Hybrid work
- Research
- Master's degree
- Communication skills
- Annual leave
2d
2 x Policy Officer, Strategic Policy & Projects
Department of Health —Melbourne City Centre VIC
- Full-time
- No degree
- Recruiting
9d

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Events Administrator

Eventiv Australia Pty Ltd
Brunswick VIC

Quick Apply

Job Details

Contract
$65,400 - $75,300 a year
1 day ago

Benefits

Travel reimbursement
Employee mentoring program
Work from home
Professional development assistance
Tools provided

Qualifications

Google Docs
Management
Microsoft Office
Education
Driver Licence
Construction experience
Diploma
Full Driver Licence
Budgeting
Working with Children Check

Full Job Description

About Eventiv

Eventiv is a Melbourne-based event site, safety and operations management consultancy. We deliver site management, risk and safety consultation, and permit administration for festivals, councils and live performance clients across Victoria, including Beyond The Valley, Knox City Council, Maribyrnong City Council and Ultra Music Festival.

About the Role

This role provides dedicated administrative and on-site operational support to the Director across the summer season, ranging from venue-based risk & safety systems through to full site and operations management of major music festivals and events.

Workload builds through the season: a light administrative footprint over spring while permit and consultation work ramps up, growing to full-time from November as the peak summer festival period begins. The role is well suited to someone who wants a genuine season-long commitment with excellent exposure to a range of festivals and events, working alongside a diverse crew. The role could be worked around other contracts or studies if desired.

Key duties and responsibilities

Enquiries & correspondence

Respond to email and phone enquiries from clients, contractors and the public on behalf of Eventiv, escalating to the Director where needed
Track stakeholder correspondence and proactively follow up outstanding items so nothing stalls waiting on a reply
Maintain contact lists and stakeholder databases across all active projects

Meetings & stakeholder coordination

Coordinate meeting logistics, prepare agendas and circulate pre-reads for client and contractor meetings
Attend meetings and take accurate minutes, distributing action items and tracking them through to completion
Liaise with council officers, venue operators and client representatives to keep projects moving to schedule

Document control & permits

Manage version control, copy editing and formatting of proposals, schedules, site plans and other client-facing documents to a consistent professional standard
Administer permit applications and track submissions through to approval and sign-off
Coordinate dangerous-goods and other regulatory compliance submissions where required

Contractor onboarding & compliance tracking

Collect, check and file contractor insurance certificates, SWMS and other compliance documentation
Track induction completion and site access records for crew and contractors ahead of bump-in
Flag expired or missing documentation early enough to resolve before it becomes a site issue

Financial administration

Maintain and update event budgets, tracking commitments and actuals against them
Raise purchase orders and process and reconcile invoices, keeping a clean paper trail for each event
Support end-of-event financial reconciliation and reporting to the Director

Scheduling & bump-in/bump-out support

Build and maintain run sheets, production schedules and crew rosters
Support bump-in and bump-out logistics coordination, including deliveries and site access scheduling
Track schedule changes and communicate updates promptly to affected stakeholders

On-site operations

Set up and staff the site office as the administrative and communications hub during build, show and break
Operate radio communications and act as first point of contact for crew and contractor queries
Provide production runner support and hold the ops desk across show days
Maintain incident, near-miss and daily diary logs, keeping compliance records current on-site
Undertake first-line problem-solving so issues reach the Director already triaged, not raw

Selection criteria

Essential

Confident working across Google Docs, Sheets and the wider Google Workspace platform and/or Microsoft Office
Experience with Asana or Monday.com, or a comparable project/task management tool
Good literacy and numeracy skills, with high attention to detail in written correspondence and financial records
Excellent interpersonal skills — comfortable liaising with clients, councils, contractors and crew
Ability to work autonomously with minimal supervision, prioritising a variable workload across multiple concurrent projects
Willingness and availability to work on-site during bump-in, show and bump-out, including some evenings, weekends and public holidays during peak season (Nov–Apr)
Current driver's licence and own transport (regional travel required for some events)

Desirable

Prior experience in events, festivals, live performance or venue operations administration
Familiarity with WHS documentation — SWMS, inductions, permits — in an events or construction-adjacent context
Experience with budget tracking, purchase orders or basic bookkeeping
Current Working with Children Check, or willingness to obtain one

Working conditions

This is a variable-hours role: weekly days move from 3 to 5 across the contract, tracking Eventiv's event calendar (see Hours & Schedule). Hours are agreed and rostered monthly in advance wherever possible.
December through March is the peak delivery period across multiple concurrent events; overtime is likely during this window. Overtime will be paid in accordance with the Award, or banked as time off in lieu (TOIL) under a written agreement, with TOIL typically taken down in April–May.
On-site work requires standing for extended periods, some physical handling of event materials, and working outdoors in variable weather.
The role holder is expected to maintain professional, calm communication during live show conditions.
The employer is an equal opportunity employer, and would happily discuss working with an applicant to overcome any barriers to entry and work through specifics.

Equipment & tools provided

Eventiv will provide a two-way radio and any event-specific PPE required for on-site work
Travel to venues outside the Melbourne metro area (e.g. Pitch in Ararat) will be reimbursed at the ATO cents-per-kilometre rate
Accommodation would be provided for events outside of Melbourne as per the award
The role holder will need their own laptop, phone and reliable transport

Probation & review

This role includes a 6-week probation period from the contract start date, with a formal check-in at 6 weeks and again at 3 months. Performance will be reviewed informally throughout the season, with a structured end-of-season review ahead of any decision to renew for 2027–28.

Pay: $65,400.00 – $75,300.00 per year

Benefits:

Employee mentoring program
Professional development assistance
Travel reimbursement
Work from home

Education:

Diploma (Required)

Language:

English (Required)

Licence/Certification:

Full Driver Licence (Required)

Work Authorisation:

Australia (Required)

Willingness to travel:

25% (Preferred)

Work Location: Hybrid remote in Brunswick VIC 3056

Quick Apply

Refine Your Search

project officer jobs in glen waverley, vic

Events Administrator

Manager Industry and Community Engagement

Continuous Improvement/System Administration Officer

WHS Advisor

Evaluation Officer

Project Support Officer

Project Administrator

Evaluation Officer

Project Coordinator

Administration Officer (NDIS) – William Street, Melbourne VIC

Youth Community Partnership Officer

Library Customer Service Officer

Business Development Manager

Business Services Officer

Project Officer

Compliance Support Officer

Project Officer

Urban Research and Foresight Officer

Art Therapist

2 x Policy Officer, Strategic Policy & Projects

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