In-Demand Payroll coordinator Jobs in Epsom, Vic

Service Coordinator
Farm and Diesel Mechanical Maintenance —Epsom VIC
- $80,000 - $90,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
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Service Coordinator
Farm and Diesel Mechanical Maintenance —Epsom VIC
Previous administration experience (service or workshop environment preferred). The Service Administrator / Workshop Coordinator is responsible for the…
$80,000 - $90,000 a year
Quick Apply
OSHC Casual Educator | White Hills OSHClub
Junior Adventures Group —White Hills VIC
Hold or be willing to obtain a national police check (which we will cover!) and a state working-with-children check.
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Service Coordinator

Farm and Diesel Mechanical Maintenance
Epsom VIC

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Qualifications

Management
Microsoft Office
Administrative experience
Construction experience
Communication skills
Time management

Full Job Description

Position Description – Service Coordinator

Position Summary

The Service Administrator / Workshop Coordinator is responsible for the efficient administration and coordination of the workshop, ensuring all service jobs are prepared, processed and completed accurately. This role supports the Workshop Manager by managing job documentation, scheduling preparation, technician administration and warranty documentation to ensure the workshop operates efficiently and delivers exceptional customer service.

Key Responsibilities

Workshop Administration

Prepare all workshop bookings and ensure all required information is available prior to work commencing.
Create and maintain accurate job cards.
Ensure customer information, machine details and service history are complete and accurate.
Coordinate the flow of paperwork between customers, technicians and management.
Monitor workshop schedules and assist with daily workflow planning.

Job Card & Documentation Management

Prepare job files before technicians begin work.
Ensure all job cards contain complete customer, machine and repair information.
Follow up outstanding paperwork with technicians.
Verify labour hours, parts and notes are accurately recorded.
Close completed job cards promptly and accurately.

Technician Timesheets

Collect, review and reconcile technician timesheets daily.
Ensure labour hours are correctly allocated to job cards.
Follow up missing or incorrect time entries.
Maintain accurate labour records for payroll and job costing.

Warranty Administration Support

Gather all documentation required for warranty claims.
Ensure technician reports, photos, labour records and parts information are complete.
Provide organised documentation to the Warranty Clerk for claim submission.
Assist in ensuring warranty requirements are met to maximise claim approval.

Workshop Coordination

Support the Workshop Manager with daily workshop operations.
Monitor outstanding jobs and follow up delays.
Assist with customer communication regarding service progress.
Coordinate with the Parts Department to ensure required parts are available.
Maintain organised workshop administration systems and records.

Customer Service

Answer customer enquiries regarding service bookings.
Schedule appointments and communicate service updates.
Ensure a professional and friendly customer experience.

General Administration

Maintain filing systems (electronic and paper).
Prepare reports as required.
Ensure service records are complete and compliant.
Assist with continuous improvement of workshop processes.

Skills & Experience

Essential

· Mechanical knowledge

Previous administration experience (service or workshop environment preferred).
Excellent organisational and time management skills.
Strong attention to detail.
Ability to prioritise multiple tasks.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office and workshop management software.
Ability to work effectively under pressure.

Desirable

Experience within agricultural, construction or heavy equipment industries.
Knowledge of warranty processes.
Understanding of workshop operations and service scheduling.

Personal Attributes

Highly organised and proactive.
Strong problem-solving ability.
Positive and professional attitude.
Team-oriented with excellent communication skills.
Able to work independently and take initiative.
Reliable and committed to maintaining high standards.

Key Performance Indicators (KPIs)

All workshop bookings prepared prior to scheduled service.
Job cards completed accurately and ready before work commences.
Technician timesheets collected and reconciled daily.
Warranty documentation supplied accurately and on time.
Minimal delays due to missing administration.
Accurate labour allocation and job costing.
Strong support provided to the Workshop Manager, contributing to efficient workshop productivity and customer satisfaction.

Pay: $80,000.00 – $90,000.00 per year

Work Location: In person

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Service Coordinator

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