In-Demand Executive assistant Jobs in Corio, Vic

Executive Assistant (Grade 2) Intensive Care Unit
Barwon Health —Geelong VIC
- Part-time
- Microsoft Powerpoint
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- Employee assistance program
8d
Executive Support Officer
Department of Families, Fairness and Housing —Geelong VIC
- Full-time
- Recruiting
9d
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Cotton On —Geelong VIC
- Full-time
- Microsoft Office
- Administrative experience
- Budgeting
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7d
Assistant Sales Executive - Land Estate
Colliers —Geelong VIC
- Full-time
- CRM software
- Microsoft Office
- Marketing
Quick Apply
14d

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Executive Assistant (Grade 2) Intensive Care Unit

Barwon Health -
Geelong VIC

Apply Now

Job Details

Permanent | Part-time
8 days ago

Benefits

Extended annual leave
Employee assistance program
Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
EMR systems
Working with Children Check
Communication skills

Full Job Description

BARWON HEALTH STAFF ONLY

Employment Type - Permanent Part Time

Hours per fortnight - 48

Job Category - Administration - Administration Assistant

Req Id - 9268

Grow your career with Victoria's largest regional healthcare provider in a role that maximises your potential and ambitions
Centrally located at University Hospital, only minutes from the vibrant waterfront and renowned ocean coastline
Fantastic permanent part-time opportunity (48 hours per fortnight) with 5 weeks leave(pro-rata) & great salary packaging benefits

About the role

The role of the Executive Assistant in the Intensive Care Unit is to provide administrative support and secretarial duties to the Director of Intensive Care and the ICU Specialists and ICU Medical Staff.

Key responsibilities include, but are not limited to:

Provide high-level administrative support to ICU Specialists, including calendar management, meeting coordination, and correspondence handling.
Maintain confidential medical and administrative records in line with privacy standards.
Prepare reports, agendas, and meeting minutes as required.
Manage office systems, supplies, financial processes, and invoice handling.
Coordinate staff rosters, leave, locum cover, and timesheets.
Support course administration and reimbursement processes.
Liaise with internal and external stakeholders and manage ICU-specific IT and electronic medical records systems.

What we’re looking for

Demonstrated administration experience supporting multiple staff, with the ability to prioritise, organise and manage competing demands accurately and within required timeframes.
Highly developed verbal and written communication skills, with strong interpersonal and teamwork abilities and a professional, courteous approach.
Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook, with the ability to learn and effectively use organisation-specific systems and applications.
Demonstrated understanding of confidentiality and privacy within a healthcare environment, with a self-motivated, resourceful and solutions-focused approach.

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

Excellent working conditions and a strong sense of job satisfaction

A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program

Extensive professional development opportunities

Attractive salary packaging benefits

Living expenses capped at $9,010

Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click here

Diversity and inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards

Additional information

If you need adjustments to participate in the recruitment process, please contact us at [email protected]

All appointments are subject to:

Satisfactory Police Record Check

Immunisation Status Clearance

Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Contact person: Claire Cattigan
Email: [email protected]

Application closing date: 10 September 2026

Shortlisting may commence prior to the closing date - early applications are encouraged.

Apply Now

Refine Your Search

executive assistant jobs in corio, vic

Executive Assistant (Grade 2) Intensive Care Unit

Executive Support Officer

Executive Assistant - Cotton On Global Support Centre

Assistant Sales Executive - Land Estate

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