SC1 - High level oral and written communication and interpersonal skills, with the ability to build positive relationships with students, families, staff and external agencies while providing professional customer service.
SC2 - Demonstrated proficiency in effectively using and managing financial and administrative systems, including accounts payable, purchase orders, bank reconciliations, OH&S and payroll administration in accordance with Department of Education policies and procedures.
SC3 - A commitment to professional learning and growth for both self and others, with a demonstrated high level of personal integrity, professionalism, and strong work ethic.
SC4 - A commitment to supporting student wellbeing and the effective operation of the school, with an understanding of Department of Education policies, procedures, and child safety requirements.
SC5 - Demonstrated experience in providing high-quality administrative support in a school or similar environment, with the ability to manage competing priorities and maintain accurate confidential records (including employee, payroll, and financial records).
Role Description
The Administration Officer provides high-level administrative support to the Principal, teaching staff, and the broader school community. The role encompasses general office administration, finance and HR support, OH&S compliance, and coordination of daily school operations. Working under the direction of the Principal and Business Manager, the Administration Officer ensures the effective and efficient delivery of administrative services across the school, maintaining compliance with Department of Education policies, procedures, and child safety requirements.
Essential Requirements
Demonstrated experience providing administrative support in a school or similar environment, with the ability to manage competing priorities and maintain accurate records
Highly developed organisational and time management skills, including the ability to coordinate daily school operations
Proficiency in using school-based IT systems (e.g., CASES21, EduPay, Compass) and standard office software
High level written and oral communication and interpersonal skills, with the ability to build positive relationships with students, families, staff, and external agencies
Understanding of Department of Education policies, financial procedures, and relevant legislation
Commitment to confidentiality protocols related to sensitive staff and student information
Capacity to work both independently and collaboratively within a team environment
General Administration
Provide routine clerical and administrative support including telephone and front office enquiries, mail deliveries, meeting organisation, and stock control
Maintain, enter and retrieve data from the school's IT systems, including computerised student, staff and school records
Prepare routine internal and external communications in accordance with school procedures (e.g. newsletters / social media)
Manage client reception and office operations, including screening visitors and arranging interviews
Coordinate the delivery of administrative services within the school, including developing and implementing efficient office systems
Maintain office equipment and school supplies, including order processing and goods received.
Support first aid facilities and assist in delivering first aid to students as required
Finance Support
Process accounts payable, including purchase orders, invoices and supplier payments in accordance with Department policies and school procedures
Complete bank reconciliations, monitor financial transactions, and assist in maintaining accurate financial records
Support budget administration and prepare financial reports as required
Manage Purchase Card Statements and creditor transactions
Support CASES21 End of Period and End of Year procedures
Human Resources Support
Shared responsibility for payroll processes (DOE and SLP) and EduPay data entry
Support recruitment processes, including onboarding and HR inductions
Manage during-employment and ending-employment HR processes and procedures
Support Permission to Teach applications and related enrolments
Maintain confidential employee, payroll and financial records
Update and maintain Standard Operating Procedures (SOPs) for the Business/HR team
Support induction programs for new staff, volunteers and other workers
General
Respond to enquiries from staff, parents, suppliers and external stakeholders in a professional and timely manner
Support the coordination of daily school operations, including staff absences, workforce planning, and timetabling as required
Support the coordination of OH&S administration, including maintenance requests, contractor coordination, compliance requirements, and record keeping in accordance with Department of Education requirements
Provide administrative support for school events, functions, and projects as required
Attend and participate in professional development and relevant training
Undertake other administration, finance and HR duties as directed by the Principal or Business Manager to support the effective operation of the school
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
[email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
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All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Officer Brunt Road Specialist School (interim name) is currently being built and will open from Day 1, Term 1, 2027. Located on Pioneer Way in Officer, the school has been designed to meet increasing enrolment demand within Melbourne's growing south-east corridor and will provide educational programs for students with mild to profound intellectual disability. When fully operational, the school will cater for up to 144 students.
The school has been purpose-built to provide a safe, inclusive and engaging learning environment that supports communication, regulation, independence and meaningful participation for every student.
When the school opens in Term 1, 2027, facilities will include:
2 learning neighbourhoods
Administration and library building
A multi-purpose building including specialist spaces for music, drama, food technology and fitness, as well as a canteen
Outdoor hard courts and car parking
Junior and senior playgrounds, an adventure playground, productive garden and active green space.
Officer Brunt Road Specialist School (interim name) is being established with a strong focus on evidence-informed practice, inclusive education and collaborative teamwork. Staff will work together to create structured, engaging and supportive learning environments that promote positive outcomes in learning and wellbeing.
Guided by our motto, "Belonging first. Connection always. Growth for all." we are committed to creating a school culture where every student, staff member and family feels welcomed, valued and supported to thrive.
Vision
We deliver high-quality teaching within an inclusive and predictable learning environment, supporting every student through tailored adjustments to achieve meaningful progress in learning and wellbeing.
Mission
We provide a structured, responsive learning program tailored to each student's strengths, needs, and goals. Through collaborative practice, evidence-informed teaching, and targeted supports, we ensure every student can access learning, participate meaningfully, and make ongoing progress in their education.
Values
Belong - Everyone feels safe, included and valued
Connect - Strong relationships guide learning and wellbeing
Grow - Learning and progress for all
"Belonging first. Connection always. Growth for all."
Our Commitment
At Officer Brunt Road Specialist School (interim name), we are committed to:
Delivering evidence-informed, trauma-informed and differentiated teaching for students with intellectual disability and complex learning needs
Using explicit teaching, ongoing assessment and allied health collaboration to support communication, access and student growth
Embedding the Victorian Curriculum, Berry Street Education Model and SWPBS within a cohesive approach to learning and wellbeing
Creating structured and supportive learning environments that promote regulation and readiness to learn
Maintaining a culture of unconditional positive regard where every student feels valued, included and supported to thrive
Building strong partnerships with families, carers and external professionals to support student success.
