Coordinator, QIF
- Duration: Full-Time, Fixed Term to 30 June 2027
- Office Location: Remote or Palladium office in Canberra, Adelaide or Brisbane, Australia
- Applicants must have valid work rights to be eligible for this position
About Palladium
Palladium is a global development and consulting firm, part of the GISI Consulting Group, working alongside some of the world’s leading project management and engineering organisations. We partner with governments, businesses, investors and communities to design and deliver complex programs that create lasting impact. With a presence across more than 90 countries, Palladium offers the opportunity to work on meaningful challenges, alongside talented colleagues, in environments where your work can truly make a difference.
About The Program
The Quad Infrastructure Fellowship (QIF) Program is administered by Palladium on behalf of the Department of Foreign Affairs and Trade (DFAT) Australian Infrastructure Financing Facility for the Pacific (AIFFP) via the Australia Awards Global Support Mechanism (AAGSM). The AAGSM provides operational and technical support services to DFAT’s International Education and Scholarships Branch, with two End of Investment Outcomes (EOIOs):
- EOIO 1 - Operational Support: High quality and efficient administrative and standard business support services provided to DFAT.
- EOIO 2: Technical Support: High quality, coherent, consistent and fit for purpose technical support services that also promote gender equality, disability and social inclusion outcomes throughout DFAT’s international scholarship programs network.
The purpose of the Quad Infrastructure Fellowship (QIF) is to build capacity across the Indo Pacific to operate, regulate and sustain modern infrastructures and to protect regional investments; reduce external dependencies, and build regional capabilities ensuring Australia and likeminded partners’ investments translate into regional peace, resilience and security.
About the Role
The Coordinator is responsible for providing enabling support across the activity cycle for short courses and targeted educational activities. This includes coordinating travel, logistics, and administrative arrangements; delivering participant welfare support while in Australia; and managing and coordinating alumni engagement activities, including maintenance of the alumni database.
Working with children
Is this position likely to come into contact with children? Yes No
Primary Responsibilities
- Support the Senior Coordinator in the procurement and contracting of short course and targeted educational activity providers
- Manage end-to-end logistics for program activities, ensuring all arrangements are delivered efficiently and to a high standard
- Coordinate with service providers to ensure travel arrangements for participants, including visas, flights, accommodation, ground transport, and itineraries are organised according to the agreed implementation plan
- Review and certify service provider invoices to ensure accuracy and compliance with contract requirements.
- Contribute to effective communication across the program
Ensure compliance with DFAT and Palladium policies, procedures, and quality systems
-
Please refer to the Terms of Reference to learn more about the role: ToR Coordinator, QIF.pdf
About You:
Essential
- Qualification or equivalent experience in business, administration, project management, international development, finance or a relevant field
- Demonstrated experience coordinating logistics and delivery of short courses and training programs
- Advanced organisational skills with proven track record in project administration, including procurement and contracting capability
- Strong professional communication skills and ability to engage effectively with internal and external stakeholders
- Ability to prioritise tasks, analyse issues, and deliver practical solutions while managing multiple competing deadlines
- Demonstrated ability to work in culturally diverse environments, build positive relationships, and contribute ideas with initiative and flexibility
Desired
- Knowledge of the Australian higher education and training sector
- Experience in delivery of DFAT funded international development programs
We welcome applications from candidates of all backgrounds, including First Nations peoples, people of diverse sexual orientations, gender identities and expressions, and people with disabilities - disclosure will not affect your application, and we will work with you to provide appropriate adjustments.
To be considered for this position, you must have valid work rights in the country where the role is based. Please note that visa sponsorship is not available for this role.
While this role does not involve direct work with children, the successful candidate will still be required to complete a police check and relevant due diligence checks as part of Palladium’s commitment to being a child-safe organisation.
How to Apply
Click the "Apply Now" button
Please submit your application online, including your CV and a brief cover letter, outlining your suitability in line with the requirements of the position.
Closing date: Sunday 26 July 2026 11:59pm AEST
If this opportunity interests you, we encourage you to apply promptly. Please note that only shortlisted applicants will be contacted.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss.
Safeguarding - We define Safeguarding as all the actions taken by Palladium to protect our people, communities where we work and our clients from harm, including Sexual Exploitation, Abuse or Sexual Harassment; Child Abuse in any form; Trafficking for sexual exploitation of adults or children and any form of Trafficking of children. We have zero tolerance for all forms of child abuse as well as sexual exploitation, abuse and harassment and zero-tolerance for inaction to prevent, protect against, respond to and report harm. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process. Our Code of Conduct and Child Safeguarding and Protection against Sexual Exploitation, Abuse and Harassment Guidelines have additional details.
