In-Demand Assistant & business coordinator Jobs in Western Australia

Project Coordinator / Operations Administrator
Xcalibur —Jandakot WA
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Executive Assistant & Business Coordinator
Perkins Industries PTY LTD —Nedlands WA
- $38 - $40 an hour
- Part-time
- Management
- Microsoft Office
- Administrative experience
- Work from home
Quick Apply
Project & Operations Coordinator
Bureau Veritas —Perth WA
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Employee assistance program
- Employee discount
5d
Executive Assistant & Consulting Coordinator
Korn Ferry —Perth WA
- Hybrid work
- Salesforce
- Recruiting
8d
Customer service / Internal Sales
Pack & Send Joondalup —Joondalup WA
- $70,000 - $75,000 a year
- Full-time
- Hospitality
- Customer service
- Education
Quick Apply
1d
Client Care Coordinator
Invocare —Bayswater WA
- Full-time
- Microsoft Excel
- Customer service
- Administrative experience
- Parental leave
Area Manager
Coates Hire —Davenport WA
- Full-time
- Leadership
- Negotiation
- Parental leave
- Employee discount
13d
Assistant Village Manager
Civeo —Karratha WA
- Full-time
- Remote
- Management
- Administrative experience
- First Aid Certification
- Employee assistance program
- Employee discount
1d
Service Manager - WA
JLG —Kewdale WA
- Full-time
- Customer service
- ERP systems
- Computer skills
Cleaning Technician
Cleaning Day —Perth WA
- $32.31 - $42.00 an hour
- Part-time
- In-person
Quick Apply
14d

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Project Coordinator / Operations Administrator

Xcalibur -
Jandakot WA

Quick Apply

Job Details

Full-time
$70,000 - $80,000 a year

Qualifications

Management
Microsoft Office
Administrative experience
Calendar management
Business Administration
Business
Communication skills

Full Job Description

About the Role

We are seeking a highly organised, professional, and proactive Professional Assistant to the Operations Director to join our team based in Jandakot. This role is ideal for an experienced administrative professional who thrives in a fast-paced, project-based operational environment and can provide high-level support to ensure the smooth running of daily activities.

The successful candidate will play a key role in supporting the Operations Director through effective diary management, meeting coordination, communication support, and general administrative assistance.

Key Responsibilities

In this role, you will be responsible for providing professional and confidential administrative support to the Operations Director, including:

Managing a busy diary and coordinating appointments
Scheduling meetings and preparing meeting invites
Assisting with travel arrangements and logistics where required
Preparing correspondence, documents, and presentations
Taking meeting minutes and following up on action items
Supporting communication between internal teams and external stakeholders
Assisting with project administration and operational coordination
Maintaining organised records, files, and documentation
Providing general secretarial and business administrative support
Assisting with ad hoc tasks to support the Operations Director and broader operational team

About You

To be successful in this role, you will have:

3 to 5 years’ experience in an administrative or assistant role within a project-based operational environment
Strong written and verbal communication skills
Excellent organisational and time-management abilities
Proven experience managing diaries and scheduling meetings
A professional, discreet, and approachable manner
Strong attention to detail and the ability to manage multiple priorities
Good judgement, initiative, and the ability to work independently
Strong proficiency in Microsoft Office and general business systems

Qualifications

A qualification in Secretarial Studies, Business Administration, or an equivalent field will be advantageous

Why Join Us?

This is an exciting opportunity to join a dynamic operational environment where you will play an important support role in helping drive efficiency and coordination at leadership level. You will be part of a professional team and have the opportunity to contribute meaningfully to the success of the business.

How to Apply
If you are a motivated and capable professional assistant looking for your next opportunity in a dynamic operational setting, we would love to hear from you.

Quick Apply

Refine Your Search

assistant & business coordinator jobs in western australia

Project Coordinator / Operations Administrator

Executive Assistant & Business Coordinator

Project & Operations Coordinator

Executive Assistant & Consulting Coordinator

Customer service / Internal Sales

Client Care Coordinator

Area Manager

Assistant Village Manager

Service Manager - WA

Cleaning Technician

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