About the position
Provide high quality administrative and governance support to Council and internal committees by coordinating meetings, preparing agendas and minutes, maintaining action tracking, and ensuring compliance with legislative, policy and procedural requirements to support effective and transparent decision making.
Key Responsibilities
- Coordinate Council and committee meetings including scheduling, preparation of meeting runsheets, agenda timelines, workflow management and distribution of papers
- Assemble, manage and quality‑check agendas and business papers in consultation with Chairs, Directors and report authors
- Provide internal assistance and support to staff in the use of the agenda and meeting management software, including guidance on report submission, workflows, deadlines and basic system issues
- Attend meetings and prepare clear, accurate and timely minutes, capturing resolutions, decisions, councillor questions and actions, and maintain official records
- Coordinate the receipt, tracking and follow‑up of councillor questions and requests arising from meetings, ensuring responses are obtained from responsible officers and issued within agreed timeframes
- Maintain and monitor action lists and resolutions, follow up with responsible officers, and support the General Manager to action resolutions, report on progress and outstanding actions to support timeliness, accountability and transparency to Councillors and the Community
- Publish agendas, minutes, resolutions and supporting documents to Council’s website
- Assist Councillors in preparing notices of motion in consultation with the General Manager and Executives
About you
- Tertiary qualifications in administration, governance, public administration or related discipline and/or equivalent relevant experience
- Demonstrated experience providing committee, meeting or governance support, including agenda preparation and minute‑taking
- Demonstrated ability to manage multiple deadlines in a high‑governance environment with strong attention to detail
What we offer
- Permanent full time, 35 hours per week
- Salary from $70,248 to $75,399 per year (depending on qualifications, skills and experience) plus 12% superannuation
- Training Courses + Professional Development
- Flexible work arrangements with access to Indoor Accrued Time (Flexi)
- 40% discount on yearly Aquatic and Fitness Centre membership for staff and families at local facility (conditions apply)
- Access to EAP program for employees and their immediate family
About Muswellbrook
Muswellbrook Shire Council is a progressive local government area, located under two hours from Newcastle and Tamworth and three hours from Sydney, in the beautiful Upper Hunter Valley.
The Shire has a long history in energy generation and is one of the largest coal mining areas in Australia. As we move towards a Net Zero economy, we are at the centre of renewable energy transition and innovation.
Working at Muswellbrook Shire Council, you will be part of driving change to create a bright and prosperous future for our community, in a location which has plentiful opportunities and an enviable lifestyle.
It is a great place to grow your career and be part of something bigger – we have space for you.
Further information and to apply
- For more information on this position please contact the hiring manager Katie Solomou, Manager Governance and Risk, on (02) 6549 3752
- If you need assistance or an adjustment when submitting your application please contact Human Resources on (02) 6549 3700 or via email [email protected].
- To complete your online application, you will be asked to upload a copy of your resume and provide responses to questions which are based on the criteria listed in the Position Description. Please keep your responses concise. Any incomplete applications will not be considered past the closure date.
- Please note that as part of Muswellbrook shire Council's recruitment process, prior to an offer of employment being made, recommended candidates may be subject to a medical assessment which may include alcohol and other drugs testing.
- Applications close on 20 July 2026 at 11:59pm.
The Welcome Experience
The Welcome Experience in Muswellbrook connects you and your family with local people and local resources to help you settle in and feel at home in your new community faster.
