Position Overview
We are seeking a highly organised and detail-oriented Administrative Officer to join our team. This role is initially offered on a part-time basis (3 days per week) and is expected to grow into a full-time position as business needs increase.
The successful candidate will play a key role in supporting the day-to-day operations of the business through payroll processing, bookkeeping, stock management, supplier coordination, purchasing, and shipment tracking. This is an excellent opportunity for someone who enjoys a varied role and wants to grow alongside a developing business.
Key ResponsibilitiesPayroll & Administration
- Process employee wages and maintain payroll records.
- Ensure payroll is completed accurately and on time.
- Maintain employee records and administrative documentation.
- Assist with general office administration and filing.
Bookkeeping & Accounts
- Manage daily bookkeeping activities.
- Process accounts payable and accounts receivable.
- Reconcile bank accounts and financial records.
- Maintain accurate financial data and assist with reporting.
- Work with external accountants or bookkeepers as required.
Stock & Inventory Management
- Monitor stock levels and maintain inventory records.
- Conduct regular stock checks and investigate discrepancies.
- Ensure stock movements are accurately recorded.
- Coordinate stock replenishment to meet operational requirements.
Supplier & Purchasing Coordination
- Liaise with suppliers regarding orders, pricing, and product availability.
- Create and issue Purchase Orders (POs).
- Follow up on outstanding orders and supplier deliveries.
- Build and maintain positive supplier relationships.
Shipping & Logistics
- Track incoming shipments and monitor delivery schedules.
- Coordinate with suppliers, freight companies, and internal stakeholders regarding shipment status.
- Resolve delivery issues and communicate potential delays.
- Maintain accurate shipping and receiving records.
Skills & ExperienceEssential
- Previous experience in administration, bookkeeping, accounts, or a similar role.
- Experience processing payroll/wages.
- Strong organisational and time-management skills.
- High level of accuracy and attention to detail.
- Proficiency in Microsoft Office, particularly Excel.
- Strong communication and interpersonal skills.
- Ability to work independently and manage multiple priorities.
Desirable
- Experience using accounting software such as Xero, MYOB, QuickBooks, or similar.
- Experience with inventory or stock management systems.
- Understanding of purchasing and supply chain processes.
- Experience coordinating freight or logistics activities.
Personal Attributes
- Reliable and trustworthy.
- Proactive and solution-focused.
- Strong numerical and analytical skills.
- Able to build positive relationships with suppliers and team members.
- Flexible and adaptable in a growing business environment.
Employment Details
- Initial commitment: 3 days per week.
- Opportunity to increase hours and transition to a full-time position as business requirements grow.
- Competitive remuneration based on skills and experience.
To apply, please submit your resume and a brief cover letter outlining your relevant experience in payroll, bookkeeping, administration, stock control, and supplier coordination.
Provide your feedback on BizChatYou said: Please add to the essential skills - fully complitent using xero, Great excel skills and experince using stock management systems and it would be very benificial if that have used cin7Copilot said:
Certainly. I'd update the Essential Skills & Experience section to strengthen the accounting and inventory requirements:
Skills & ExperienceEssential
- Previous experience in administration, bookkeeping, accounts, or a similar role.
- Proven experience processing payroll and employee wages.
- Fully competent in Xero, including invoicing, accounts payable and receivable, bank reconciliations, payroll, and financial reporting.
- Advanced Microsoft Excel skills, with the ability to manage spreadsheets, reporting, data analysis, and reconciliations.
- Experience using stock and inventory management systems in a business environment.
- Strong organisational and time-management skills.
- High level of accuracy and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple priorities.
- Experience creating and managing Purchase Orders (POs) and tracking supplier deliveries and shipments.
Highly Desirable
- Previous experience using CIN7 inventory management software.
- Experience coordinating freight, logistics, and shipment tracking.
- Experience working with suppliers and managing purchasing processes.
- Understanding of inventory control and stock forecasting.
You could also add a sentence to the Position Overview such as:
Candidates with strong Xero, Excel, inventory management, and CIN7 experience will be highly regarded.
This helps attract applicants with the specific systems knowledge you're looking for.
Provide your feedback on BizChatYou said: please add that and show me the enire advertCopilot said: Administrative Officer (Part-Time with Opportunity to Grow to Full-Time)About the Role
We are seeking a highly organised, detail-oriented, and proactive Administrative Officer to join our team. This role is initially offered on a part-time basis (3 days per week), with the opportunity to increase to full-time hours as the business grows and operational demands increase.
This is a varied and hands-on role that will be central to the smooth running of the business. The successful candidate will be responsible for payroll processing, bookkeeping, stock management, supplier coordination, purchasing, and shipment tracking. We are looking for someone who can work independently, take ownership of their responsibilities, and contribute to the ongoing growth of the company.
Candidates with strong Xero, Excel, inventory management, and CIN7 experience will be highly regarded.
Key ResponsibilitiesPayroll & Administration
- Process employee wages and maintain payroll records.
- Ensure payroll is completed accurately and on time.
- Maintain employee records and administrative documentation.
- Assist with general office administration and filing.
- Support management with reporting and administrative tasks as required.
Bookkeeping & Accounts
- Manage daily bookkeeping activities.
- Process accounts payable and accounts receivable.
- Reconcile bank accounts and financial records.
- Maintain accurate financial data and assist with financial reporting.
- Work closely with external accountants and auditors when required.
- Ensure all records are maintained accurately and in compliance with business procedures.
Stock & Inventory Management
- Monitor stock levels and maintain inventory records.
- Conduct regular stock takes and investigate discrepancies.
- Ensure all stock movements are accurately recorded.
- Coordinate stock replenishment to support operational requirements.
- Generate inventory reports and provide insights into stock performance.
Supplier & Purchasing Coordination
- Liaise with suppliers regarding orders, pricing, availability, and lead times.
- Create and issue Purchase Orders (POs).
- Follow up outstanding orders and supplier deliveries.
- Negotiate and maintain positive supplier relationships.
- Assist in identifying opportunities for cost savings and process improvements.
Shipping & Logistics
- Track incoming shipments and monitor delivery schedules.
- Coordinate with suppliers, freight companies, and internal stakeholders regarding shipment status.
- Resolve delivery issues and communicate delays where necessary.
- Maintain accurate shipping, receiving, and logistics records.
- Ensure stock arrivals are reconciled against purchase orders and supplier invoices.
Skills & ExperienceEssential
- Previous experience in administration, bookkeeping, accounts, or a similar role.
- Proven experience processing payroll and employee wages.
- Fully competent in Xero, including invoicing, accounts payable and receivable, bank reconciliations, payroll, and financial reporting.
- Advanced Microsoft Excel skills, with the ability to manage spreadsheets, reporting, data analysis, and reconciliations.
- Experience using stock and inventory management systems.
- Experience creating and managing Purchase Orders (POs).
- Experience tracking supplier orders and shipments.
- Strong organisational and time-management skills.
- High level of accuracy and attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple priorities.
Highly Desirable
- Previous experience using CIN7 inventory management software.
- Experience coordinating freight, logistics, and shipment tracking.
- Experience working with suppliers and purchasing processes.
- Understanding of inventory control and stock forecasting.
- Experience working within a growing small to medium-sized business environment.
Personal Attributes
- Reliable, trustworthy, and professional.
- Proactive with a strong problem-solving mindset.
- Excellent attention to detail and high level of accuracy.
- Strong numerical and analytical skills.
- Able to build positive relationships with suppliers, customers, and team members.
- Flexible and adaptable within a growing business.
- Takes pride in ownership of tasks and seeing them through to completion.
Employment Details
- Part-time position commencing at 3 days per week.
- Opportunity to increase hours and transition to a full-time role as business requirements grow.
- Competitive remuneration based on skills and experience.
- Supportive and growing business environment.
How to Apply
Please submit your resume along with a brief cover letter outlining your experience in:
- Payroll and wage processing
- Xero bookkeeping and accounts administration
- Inventory and stock management systems
- Supplier coordination and purchasing
- Shipment tracking and logistics
- CIN7 (if applicable)
Pay: $35.00 – $40.00 per hour
Expected hours: 24.0 per week
Work Location: In person
