About EVT: At EVT we believe in changing the game. Why? Because no one wants ordinary. If you're seeking to be part of the kind of wow-factor moments you can help shape, then you've come to the right place.
As market-leading experience creators, we bring to life some of the best-known brands and properties in entertainment, ventures, and travel. Our portfolio includes over 140 entertainment experiences like Event Cinemas and Moonlight Cinemas, 150 award-winning restaurants and bars, and 80+ hotels, including QT, Rydges, Atura, LyLo, and Thredbo. Our ventures include a ~$2.3B property portfolio and hotel management, just to name a few.
Key Responsibilities
1. Calendar & Priority Management
- Strategically manage and optimise each executive’s calendar, protecting focus time.
- Plan and coordinate meetings, appointments, and events to align with business priorities.
- Resolve scheduling conflicts and re-prioritise engagements as necessary.
- Coordinate scheduling across two executives with overlapping and sometimes competing priorities, using sound judgement to sequence and protect time appropriately.
2. Communication & Information Flow
- Screen, triage, and respond to internal and external communications on behalf of the executive.
- Draft and proofread correspondence, presentations, and reports with professional clarity.
- Coordinate updates and follow-ups across teams and key stakeholders.
- Build strong working relationships with each executive’s direct reports and key stakeholders to keep information flowing smoothly in both directions.
3. Travel & Logistics
- Plan and manage domestic and international travel, including flights, accommodation, transportation, and visas in line with EVT’s Travel Policy.
- Create detailed itineraries and handle last-minute changes or issues.
- Manage logistics for offsite meetings, executive events, or board reviews.
- Coordinate joint or overlapping travel where the executives are travelling together or to related engagements, and reconcile travel-related expenses accurately and on time.
4. Project Coordination & Strategic Support
- Track action items, project timelines, and deliverables to ensure alignment with executive priorities.
- Prepare briefing materials, decks, and agendas for meetings.
- Provide confidential support on strategic projects and sensitive business initiatives.
- Support preparation for Board and Group Executive meetings, ensuring papers, packs and follow-up actions are delivered accurately and on time.
5. Administrative & Operational Excellence
- Maintain organised and secure filing systems, both physical and digital.
- Prepare expense reports, manage budgets, and oversee office supply inventory.
- Assist in planning and executing company events, offsites, or key meetings.
- Manage purchase orders, invoicing and reconciliation in line with EVT financial policies and delegations of authority.
6. Stakeholder & Relationship Management
- Build and maintain effective working relationships with hotel owners, franchise and brand partners, and stakeholders across EVT’s divisions on behalf of the executives.
- Act as a professional and consistent first point of contact for both executives, reflecting EVT’s values in every interaction.
- Coordinate closely with other Executive Assistants across EVT’s divisions (Hotels, Entertainment, Thredbo, Connect Hospitality) to ensure joined-up scheduling and information sharing.
- Support the proactive planning and coordination of owner and stakeholder entertainment, including scheduling around EVT's event calendar for development purposes, and tracking past attendance by owners, agents, consultants, and target stakeholders to inform future invitations aligned to rights partner events.
What You’ll Bring
- Minimum 3–5 years of experience supporting C-level executives or senior leadership.
- Exceptional written and verbal communication skills.
- Strong organisational, time management, and multitasking abilities.
- High level of discretion, professionalism, and problem-solving skills.
- Proficiency in Microsoft Office, Google Workspace, etc.
- Proven ability to prioritize competing demands and act independently.
- Experience supporting multiple senior executives simultaneously is highly regarded, ideally within a fast-paced, multi-site, or ASX-listed environment.
- Sound commercial acumen and the ability to understand and balance priorities across property operations and business development.
- Experience coordinating Board or governance-level meetings and materials is highly regarded.
- Demonstrated ability to build trusted relationships with a wide range of internal and external stakeholders, including hotel owners and franchise partners.
- A proactive, solutions-focused mindset consistent with EVT’s LED framework and values of Empowerment, Possibilities and Community.
How You Work
- Daymaker ethos — no one’s too big for the small things.
- Inclusive leader — values diverse perspectives; builds belonging.
- Hands-on and non-hierarchical — leads from the front.
- Resilient and solutions-focused — stays calm, moves fast.
- Growth mindset — learns, shares, and levels up others.
Perks from Day One
As part of EVT, you unlock Elevate Perks from your first day. Parity for all levels - no ivory towers.
- 50% off dining and stays across EVT hotels – QT, Rydges, Atura, LyLo and more.
- $2 movie tickets + discounts on Gold Class, Moonlight Cinema and Candy Bar.
- Seasonal perks at Thredbo.
- Rapid career growth across our hotel & entertainment network.
- Paid parental leave; community & volunteering opportunities.
Apply Now
Join the EVT Head Office and become an EVT experience creator, opportunity taker, the ultimate Daymaker.
Join and make a positive impact on our people, communities, and environment every day.
Send your CV and a short cover letter. We welcome applicants from all backgrounds and review applications as they come in - don’t wait! We can’t wait to see the places your career will go with EVT.
When you click apply, you’ll be taken to our secure EVT careers portal (powered by Dayforce). This is our official system for managing applications across the EVT Group. You’ll simply enter your details and answer a few quick screening questions so we can get to know you better.
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