In-Demand Event coordinator Jobs

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Functions & Events Planner Executive (Fixed contract for maternity cover)

Caloundra RSL -
Caloundra QLD

Quick Apply

Job Details

Full-time
21 hours ago

Qualifications

Hospitality
Customer service
Microsoft Office
Administrative experience
Organisational skills
Communication skills

Full Job Description

Are you passionate about creating exceptional events and delivering outstanding customer experiences? Caloundra RSL is seeking a highly organised and enthusiastic Functions & Events Planner Executive to join our team.

Position Summary:
Functions & Events Planner Executive is responsible for planning and coordinating exceptional events at Caloundra RSL. Acting as the primary point of contact for clients from initial enquiry through to event completion, this role ensures every event is well organised, professionally executed and provides an outstanding guest experience.
Working closely with internal departments, suppliers and clients, Functions & Events Planner Executive coordinates all event logistics and communicates event requirements to ensure seamless delivery.

Key Responsibilities:
Event Sales & Client Coordination

Respond to event and function enquiries in a timely and professional manner.
Conduct venue tours and consultations with prospective and confirmed clients.
Prepare event proposals, quotations and booking confirmations.
Build strong relationships with clients and provide guidance throughout the planning process.
Convert enquiries into confirmed bookings through exceptional customer service.

Event Planning

Coordinate all event details including catering requirements, room layouts, entertainment, styling, audiovisual requirements and event timelines.
Prepare Event Orders (EOs), floor plans, run sheets and event documentation.
Ensure event information is accurate and distributed to relevant departments within required timeframes.
Coordinate external suppliers, entertainers and contractors where required.

Event Delivery

Liaise with Food & Beverage, Operations, Kitchen, Reception, Maintenance and other departments to ensure events are delivered as planned.
Conduct pre-event checks to ensure venues are presented to a high standard.
Be available to assist with event execution when required, providing support to clients and operational teams.
Resolve client requests or unexpected issues professionally and efficiently.
Conduct post-event follow-up with clients and seek feedback to continually improve the guest experience.

Administration

Maintain accurate event records within the venue booking system.
Prepare client correspondence, confirmations and event documentation.
Ensure all event information is current and communicated to relevant stakeholders.
Maintain organised filing and administration systems.

Compliance & Standards

Ensure all events comply with venue policies, licensing requirements and Workplace Health & Safety standards.
Maintain a high level of professionalism and confidentiality.
Contribute to continuous improvement of event planning processes and customer service standards.

Skills & Experience:

Previous experience in event coordination, hospitality, venue coordination or customer service.
Excellent organisational skills with the ability to manage multiple events simultaneously.
Strong written and verbal communication skills.
Exceptional attention to detail.
Ability to build rapport with clients and internal stakeholders.
Proficient in Microsoft Office and event booking systems particularly Ivvy.
Ability to work independently while contributing positively to a team environment.
Flexible availability, including occasional evenings and weekends to support key events.

Personal Attributes:

Passionate about creating memorable guest experiences.
Professional, approachable and customer-focused.
Highly organised with excellent time management.
Calm and adaptable under pressure.
Positive, proactive and solution-oriented.
Strong eye for detail and presentation.
A collaborative team player who enjoys working in a fast-paced hospitality environment.

Caloundra RSL Services Club Inc is passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background including people with a disability.
To join the amazing team at the Caloundra RSL Club click the Apply Now button to submit your resume!
Due to the number of applicants only shortlisted candidates will be contacted.

Quick Apply

Refine Your Search

event coordinator jobs

Functions & Events Planner Executive (Fixed contract for maternity cover)

Business Development Manager, Corporate & Events

Food & Beverage Manager - Events & Conferencing

Gender-Based Violence (GBV) Program Coordinator

Events Manager - Peakhurst Hotel

Events - Operations Manager

Retail Centre Marketing & Events Executive

Senior Manager, NFR Events and Breach Management

ITC Nurse Program Coordinator – Malala Health- FIFO – Darwin – Maningrida

Manager Events, MCG

Senior Manager, Risk Events & Issues Management (12-months Fixed Term)

Event Planner/Coordinator

Activation & Events Producer

Coordinator Semester and Mobility – New Colombo Plan (NCP) Program Support Unit (PSU)

Arts Programming and Major Events Specialist

Event Cinemas Miranda - Gold Class Bar Manager

Event Cinemas Miranda - Gold Class Bar Manager

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