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Location: Braybrook
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Employment Type: Full-Time, Fixed Term (until August 2027)
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Salary: Admin Grade 3 + Superannuation + Salary Packaging
About the role:
Reporting to the Project Manager for the Project Delivery Office, this role will provide a broad range of project officer and administration support for the Director Digital Health, the Project Delivery Office Team and other senior managers of the Digital Health Division. Key duties and responsibilities of this role fall into the following portfolios of work:
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Administration - Diary management, processing leave requests, organising team meetings, assisting with preparation of project reports and briefs, documentation formatting and auditing, maintenance and coordination of divisional team resources, secretariat duties for Digital Health meetings and associated Governance Meetings, maintaining registers and responding to enquiries.
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Project Management – preparation of project reports and briefs, coordinating resources, maintaining project documentation and monitoring project plans, preparation of auditing sessions and reports to ensure the department’s project outcomes are achieved on time, budget, to quality standards and within agreed scope, in line with established project management methodology.
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Stakeholder Engagement - communicate with key stakeholders and coordinate working groups, committees and consultations to facilitate exchange of information and support project completion in line with project plans.
Key responsibilities:
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Provide administrative support to the Digital Health Divisional Director and Senior Leadership Team. This includes being the key contact for the daily requirements, management of diary and calendar, coordination of leave requests, reimbursements and divisional staff emails.
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Provide administrative and project support to the Digital Health Project team – including hosting external health services, arrangement of team events and catering.
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Maintaining department Masterfile, key contacts, internal room bookings and calendars.
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Actively manage queries and responses for the Digital Health Project team including management of the shared mailboxes.
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Co-ordination and secretariat duties for Digital Health meetings and associated Governance Meetings including meeting scheduling, agendas, minutes, reports and project documentation.
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Maintain a record of Digital Health project team assets.
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Perform other general administrative duties as required/directed.
About you:
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Exceptional organisational skills with strong attention to detail and ability to manage multiple priorities.
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Experience working in a fast paced and agile professional environment.
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Excellent verbal and written communication skills with the ability to communicate effectively with all levels of personnel within the organisation.
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Personal maturity and experience in dealing effectively with managing multiple tasks with competing priorities, working under pressure and delivering against tight deadlines using skills in prioritisation, problem solving, organisation, decision-making, time management, and planning.
Click here for the Position Description.
About Western Health
Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne’s western suburbs.
With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.
We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women’s health and maternity, chronic diseases, geriatrics and cardiology.
We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia’s most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.
Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women’s and Children’s), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women’s prison located in Ravenhall.
Why join us?
Compensation and benefits
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Competitive salary packages aligned with market standards.
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Health and wellbeing programs, including flexible work arrangements.
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Scholarships and grants to support your continuous learning journey.
Learning and development opportunities
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Access the Western Health Learning Academy (WHA) for personalised learning pathways.
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Professional growth programs, including postgraduate studies and clinical education.
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Mentorship and career support.
Community impact and inclusion
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Make a meaningful difference in patients’ lives through compassionate care.
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Join a workforce that champions diversity and inclusion.
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Engage in community wellbeing initiatives and groundbreaking healthcare research.
Organisational culture and environment
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Thrive in a collaborative, compassionate and innovative team environment.
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Be part of a culture that celebrates continuous improvement and excellence in healthcare.
Ready to make an impact?
If you’re passionate about supporting a growing digital health team, we’d love to hear from you. Simply click on the “apply” button and follow the prompts.
If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.
Closing date: 11:59pm on 4 August 2026.
Enquiries: For further information about this role, contact Anusha Neupane via
[email protected].
Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.
Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.
All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).
Western Health is committed to the psychosocial safety of all applicants and employees.
Western Health does not accept unsolicited resumes/applications from recruitment agencies.
