In-Demand Executive assistant/office Jobs in Parramatta, Nsw

Executive Assistant
Department of Education —Sydney NSW
- $102,936 - $113,579 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Opportunities for advancement
5d
Guest Service Ambassador
JLL —Sydney NSW
- Weekend availability
- Google Suite
- Customer service
- Salesforce
- Health insurance
- Parental leave
Full Stack Web Developer
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Moveworks Sr Customer Success Manager
ServiceNow —Sydney NSW
- Full-time
- Hybrid work
- Bachelor's degree
- No degree
- AI
Quick Apply
Luxury Cruise Specialists
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Guest Service Ambassador
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Weekend availability
- Google Suite
- Customer service
- Salesforce
- Health insurance
- Parental leave
Quick Apply
Account Director
JLL —Sydney NSW
- Hybrid work
- Financial services
- AI
- Leadership
- Health insurance
- Employee discount
Airfare Specialist
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Staff Software Engineer - Consumer Cards
Commonwealth Bank —Sydney NSW
- Full-time
- Systems design
- AWS
- APIs
Workspace Experience & Operations Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Financial services
- AI
- Leadership
- Health insurance
- Parental leave
Quick Apply
Executive Assistant to the Head of School and Dean
University of Sydney —Camperdown NSW
- $117,133 - $127,610 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
4d
Branch Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Account Director
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Hybrid work
- Financial services
- AI
- Leadership
- Health insurance
- Employee discount
Quick Apply
Frequent Flyer Points Advisors & Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Reward Travel Team Manager
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Business Development Manager
Nosto —Sydney NSW
- Hybrid work
- Sales
- AI
- Annual leave
Sales Team Leader
Firstclass.com.au —Sydney NSW
- $100,000 - $150,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Client Technology - Engineering - Architecture
EY —Sydney NSW
- $134,000 - $195,000 a year
- Azure
- Recruiting
- APIs
- Parental leave

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executive assistant/office jobs near parramatta, nsw

Executive Assistant

Department of Education -
Sydney NSW

Apply Now

Job Details

Temporary | Contract
$102,936 - $113,579 a year
5 days ago

Benefits

Opportunities for advancement
Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Working with Children Check
Communication skills

Full Job Description

Department of Education

Reference number

15719-44400235

Occupation

Executive Support and Secretarial

Work type

Contract / Temporary

Location

Sydney - Greater West, Sydney - Inner West

Salary Information

From AUD $102,936.00 to $113,579.00 per year

Closing date

09 September 2026 at 11:59pm

At the NSW Department of Education, we educate and inspire lifelong learners – from early childhood, through schooling to vocational education and training.

Temporary Full-Time: Up to 24 September 2027.
Location Eveleigh or Parramatta with flexible working arrangements available across NSW Department of Education offices.
A talent pool may be created through this recruitment process to fill anticipated vacancies over the next 18 months
Competitive remuneration ranging from $102,939 to $113,579 plus super & annual leave loading

The Executive Assistant provides high-level administrative and executive support to the Executive Director, Planning and Assessments, while enabling effective coordination across the broader directorate. This is a key role supporting smooth communication, well-managed operational workflows, and timely delivery of administrative functions that help leadership achieve quality outcomes.

What you’ll do

Act as the Executive Director’s point of contact by analysing requests, prioritising matters, and initiating action with discretion and confidentiality
Manage the Executive’s diary, appointments, records, and correspondence
Coordinate travel arrangements and schedule and support meetings to enable effective operational delivery
Provide high-quality administration support, including word processing, PowerPoint, spreadsheets, databases, statistical and scheduling support
Track and follow up on staff deliverables to ensure work quality and on-time completion
Attend meetings to capture minutes and actions, then follow up with relevant staff to ensure completion
Support leadership with purchasing, preparing orders, and processing payments in line with department policy, procedures, and relevant delegations
Monitor, raise, and implement improvements to administrative and executive support practices, systems, and procedures to optimise efficiency
Maintain effective records administration, ensuring systems stay up to date and records movement/tracking is completed in a timely manner
Manage competing priorities in a dynamic, high-volume environment while maintaining confidentiality, accuracy, and timely communication
Coordinate and communicate effectively across multiple teams and stakeholders, ensuring deliverables are tracked and followed up consistently

For further information please click here to view the role description

About you

Has demonstrated experience in providing high quality executive and administrative support who thrives in a fast-paced, high-volume environment
Are adaptable and flexible, willing to step in when needed to support business outcomes
Takes ownership of challenges and has a hands-on and proactive approach
Possesses excellent written and verbal communication skills, with a strong grasp on corporate protocols
Has demonstrated experience in using Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
Are comfortable managing confidential information, balancing competing priorities and working independently while remaining responsive to directorate needs
Has demonstrated experience in preparing high-quality documents and analysing and interpreting data
Enjoys working collaboratively and can influence and coordinate across multiple stakeholders
Knowledge of and commitment to implementing the Department’s Aboriginal Education Policy and upholding the Department’s Partnership Agreement with the NSW AECG and to ensure quality outcomes for Aboriginal people.

Essential requirements of the role

Demonstrated understanding of and commitment to the value of public education.

Benefits

Flexible working arrangements
35 hour working week
Competitive, salary sacrificing, employer’s contribution to superannuation and annual leave loading
Flex Leave entitlements, generous holidays & leave conditions
Opportunities for advancement and mobility across the Department to support your career growth

How to apply

Attach a resume (maximum 5 pages) and a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of this role and respond to the pre-screening questions below:

This role supports an Executive Director and broader directorate in a fast-paced, high-volume environment. Tell us about a time you managed competing priorities under short deadlines, how did you prioritise, and what was the outcome? (300-word max)

How do you ensure confidentiality and use discretion when handling sensitive requests, correspondence, and stakeholder information? (300-word max)

How do you improve administrative systems and practices? Provide a specific example of a process you streamlined or a change you implemented to improve efficiency or quality outcomes. (300-word max)

Applicants are encouraged to prepare their application materials independently. The selection panel values authentic and personally written responses that reflect your own experience, insights and alignment with the Department’s values and priorities.

Please refer to the Applicant’s Guide to Applying to assist you with your application.

If you are an existing Education Support Staff (corporate staff) with the NSW Department of Education,

All other applicants please submit your application by clicking ‘Apply Now’.

Note: the selection process will include a range of assessment techniques to assist in determining your suitability for the role. Successful candidates will be required to undertake pre-employment screening for this role which includes a National Criminal History Check.

As a condition of employment, successful candidates not currently employed by the Department must provide a valid Working with Children Check (WWCC) clearance number. Renewal is not required after the WWCC expires, as long as you remain in a non–child-related role. Employer obligations only apply while the WWCC is valid.

Candidates must have Australian work rights (citizens, permanent residents, New Zealand citizens or a valid work visa). Ongoing (permanent) roles are open to Australian citizens and permanent residents and New Zealand citizens, while temporary roles welcome applicants with a visa.

Closing date: Wednesday 9 September 2026 at 11:59pm.

For role enquiries please contact Allie Dearing via email [email protected]

We welcome applications from people of all backgrounds, including but not limited to Aboriginal and/or Torres Strait Islander people, people of any age or gender, people from culturally and linguistically diverse groups and/or from the LGBTQIA+ community, veterans, refugees, people with disability, people with sensory differences, and neurodiverse people. If we can make some adjustments to our recruitment/interview process to better help you shine, please reach out to the contact person for this recruitment, details listed above. For more information, visit the NSW Department of Education’s Diversity, equity and inclusion webpage.

A recruitment pool may be created through this recruitment process. A recruitment pool is a group of applicants who have been assessed and identified as suitable for this role, and who may be considered for a range of similar roles, including temporary, term or ongoing roles, over the next 18 months.

Apply Now

Refine Your Search

executive assistant/office jobs in parramatta, nsw

Executive Assistant

Guest Service Ambassador

Full Stack Web Developer

Moveworks Sr Customer Success Manager

Luxury Cruise Specialists

Guest Service Ambassador

Account Director

Airfare Specialist

Staff Software Engineer - Consumer Cards

Workspace Experience & Operations Manager

Executive Assistant to the Head of School and Dean

Branch Manager

Account Director

Frequent Flyer Points Advisors & Consultants

Reward Travel Team Manager

Business Development Manager

Sales Team Leader

Client Technology - Engineering - Architecture

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