In-Demand Administration assistant Jobs in Parramatta, Nsw

Office Administrator & Personal Assistant
STC Lawyers and Associates —Burwood NSW
- From $55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
6h
Executive Assistant to Executive Director (Administration Officer Lvl 5) - Bankstown-Lidcombe Hospital - Perm FT
NSW Health —Bankstown NSW
- $82,337.78 - $84,205.25 a year
- Part-time
- Management
- Administrative experience
- Organisational skills
- Annual leave
- Parental leave
7h
Executive Assistant, Institutional Client Solutions - Sydney
Blackstone Group —Sydney NSW
- Full-time
- Management
- Sales
- Salesforce
6h
Sales Admin Assistant (Casual)
Nick Scali —North Ryde NSW
- Microsoft Office
- Communication skills
Quick Apply
6h
St George Hospital PAS and Administrative Support Officer - AO2 - F/T
NSW Health —Kogarah NSW
- $69,272.27 - $71,570.21 a year
- Full-time
- Microsoft Office
- EMR systems
- Communication skills
- Health insurance
- Annual leave
7h
Executive Assistant - Banking and Financial Services
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Management
- Organisational skills
- Annual leave
- Work from home
Executive & Personal Assistant
Hyecorp Property Group —Chatswood NSW
- Full-time
- Finance
- Construction experience
Quick Apply
10d
Executive Assistant - CEO
Nuix —Sydney NSW
- Hybrid work
- Administrative experience
- Communication skills
Administrative Assistant, Company Secretariat
GHD —Sydney NSW
- Microsoft Office
- Administrative experience
- Organisational skills
Executive Assistant, APJC Technology, APJC Technology
Amazon Web Services Australia Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AWS
- Leadership
Executive Assistant
DCOH —Sydney NSW
- Contract
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
1d
Executive Assistant - Macquarie Capital, Infrastructure
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
- Time management
- Annual leave
- Work from home
8d
Executive Assistant & Corporate Services Manager APAC
Lightsource BP —Sydney NSW
- Budgeting
- Leadership
- Communication skills
- Health insurance
Executive Assistant (Corporate Services)
Soda Talent Solutions —Sydney NSW
- Contract
- Microsoft Office
- Leadership
- Time management
Executive Assistant Hotel Manager
TFE Hotels —Sydney NSW
- Full-time
- Management
- Analysis skills
- Team management
Executive Assistant & Office Lead (Canberra & Sydney)
Amentum —Sydney NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Dental insurance
Executive Assistant, Data Center Planning and Delivery
Amazon Corporate Services Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AWS
- Organisational skills
Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia
Bank of America —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Office Assistant/Office Manager
We Are Social —Sydney NSW
- Full-time
- Marketing
- Office experience
Quick Apply
6d
Executive Assistant - M&A /Capital Markets
MinterEllison —Sydney NSW
- Contract
- Microsoft Office
- Organisational skills
- AI

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Office Administrator & Personal Assistant

STC Lawyers and Associates
Burwood NSW

Quick Apply

Job Details

Permanent | Full-time | Fixed term
From $55,000 a year
6 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Investment
Mandarin
Microsoft Excel
Microsoft Outlook
Law
Customer service
Cantonese
English
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Time management
Office experience

Full Job Description

Office Administrator & Personal Assistant

Location: Burwood, NSW
Employment Type: Full-time (On-site)

Company Description

STC Lawyers & Associates is a specialist Australian immigration law firm based in Sydney. We provide strategic legal advice and representation across a broad range of Australian visa matters, including employer-sponsored visas, skilled migration, business and investment visas, partner visas, appeals, and Ministerial Intervention.

With more than 1,000 successful cases, our firm is recognised for delivering practical, client-focused solutions while maintaining the highest professional standards. We serve clients across Australia and internationally through both in-person and virtual consultations, with services available in English, Mandarin and Cantonese.

As our firm continues to grow, we are seeking a highly organised, proactive and professional Office Administrator & Personal Assistant to support the daily operations of the office and provide executive assistance to the Principal Lawyer.

Role Description

This is a full-time, on-site position based in Burwood, NSW.

The Office Administrator & Personal Assistant plays a key role in ensuring the efficient operation of the firm by managing office administration, coordinating schedules, supporting legal staff, and providing executive assistance to the Principal Lawyer. This position requires excellent organisational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Office Administration

Manage day-to-day office operations and ensure the office runs efficiently.
Answer and direct incoming telephone calls and emails professionally.
Welcome clients and visitors and provide exceptional customer service.
Schedule appointments, meetings and conference calls.
Maintain electronic and physical filing systems.
Prepare, proofread and format legal correspondence and administrative documents.
Assist with document scanning, printing, binding and file preparation.
Maintain office supplies and coordinate orders with suppliers.
Liaise with couriers, service providers and building management.
Coordinate office maintenance and equipment servicing.
Assist with onboarding new staff and maintaining office procedures.
Support lawyers and migration agents with general administrative tasks.

Personal Assistant Duties

Manage the Lawyers' and Managers' diary, appointments and travel arrangements.
Coordinate meetings and prepare agendas where required.
Monitor emails and assist with prioritising correspondence.
Follow up outstanding tasks and deadlines.
Assist with preparing presentations, reports and meeting materials.
Handle confidential information with discretion and professionalism.
Assist with event coordination, networking functions and business meetings.
Support business development activities and special projects as required.

Client & Practice Support

Maintain accurate client records within the firm's practice management system.
Assist with preparing engagement documents and client correspondence.
Monitor document requests and follow up outstanding client information.
Ensure administrative compliance with firm procedures.
Provide administrative support for marketing events and seminars when required.

Qualifications & Skills

Previous experience in office administration, executive assistance or a similar administrative role.
Excellent organisational and time management skills.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple tasks and work under pressure.
Professional presentation and customer service skills.
Ability to handle confidential information with discretion.
Strong problem-solving skills and a proactive attitude.
Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint).
Experience using practice management or CRM software is highly regarded.
Experience within a legal or professional services environment is advantageous but not essential.
Fluency in English is required. Mandarin and/or Cantonese language skills are highly regarded.

About You

You are highly organised, dependable and proactive, with the ability to anticipate needs before they arise. You enjoy working in a fast-paced professional environment, take pride in delivering high-quality administrative support, and have excellent interpersonal skills. You can manage competing priorities while maintaining accuracy, confidentiality and exceptional client service.

If you are looking to build a long-term career within a dynamic and growing law firm, we would love to hear from you.

Pay: From $55,000.00 per year

Application Question(s):

Have you previously worked in a legal, accounting, or other professional services environment?
Are you available to work full-time from our Burwood office, Monday to Friday from 10am to 6.30pm?
Do you have unrestricted working rights in Australia?
What are your salary expectations (excluding super)?
Do you speak any languages other than English?
Which Microsoft Office applications are you confident using?

Experience:

office administration or personal assistant role: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administration assistant jobs in parramatta, nsw

Office Administrator & Personal Assistant

Executive Assistant to Executive Director (Administration Officer Lvl 5) - Bankstown-Lidcombe Hospital - Perm FT

Executive Assistant, Institutional Client Solutions - Sydney

Sales Admin Assistant (Casual)

St George Hospital PAS and Administrative Support Officer - AO2 - F/T

Executive Assistant - Banking and Financial Services

Executive & Personal Assistant

Executive Assistant - CEO

Administrative Assistant, Company Secretariat

Executive Assistant, APJC Technology, APJC Technology

Executive Assistant

Executive Assistant - Macquarie Capital, Infrastructure

Executive Assistant & Corporate Services Manager APAC

Executive Assistant (Corporate Services)

Executive Assistant Hotel Manager

Executive Assistant & Office Lead (Canberra & Sydney)

Executive Assistant, Data Center Planning and Delivery

Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia

Office Assistant/Office Manager

Executive Assistant - M&A /Capital Markets

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