In-Demand Administration assistant Jobs in Parramatta, Nsw

Executive Assistant - CEO
Nuix —Sydney NSW
- Hybrid work
- Administrative experience
- Communication skills
Executive Assistant - Macquarie Capital, Infrastructure
Macquarie Group Limited —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- Communication skills
- Time management
- Annual leave
- Work from home
5d
Executive Assistant & Office Lead (Canberra & Sydney)
Amentum —Sydney NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee stock purchase plan
- Dental insurance
Executive Assistant (Corporate Services)
Soda Talent Solutions —Sydney NSW
- Contract
- Microsoft Office
- Leadership
- Time management
Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia
Bank of America —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Executive Assistant Hotel Manager
TFE Hotels —Sydney NSW
- Full-time
- Management
- Analysis skills
- Team management
Executive Assistant & Corporate Services Manager APAC
Lightsource BP —Sydney NSW
- Budgeting
- Leadership
- Communication skills
- Health insurance
Executive Assistant, Data Center Planning and Delivery
Amazon Corporate Services Pty Ltd —Sydney NSW
- Full-time
- Microsoft Office
- AWS
- Organisational skills
Executive Assistant - M&A /Capital Markets
MinterEllison —Sydney NSW
- Contract
- Microsoft Office
- Organisational skills
- AI
Operations Manager / Executive Assistant
Stone Real Estate —Crows Nest NSW
- Sales
- Communication skills
- Time management
Executive Team Assistant/ Office Manager
GUNN AGRI PARTNERS —Bondi Junction NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Quick Apply
Executive Assistant to the CEO / Founder
Kantoko —Surry Hills NSW
- Full-time
- Hybrid work
- Communication skills
Quick Apply
Administrator
Woodhouse —North Sydney NSW
- Administrative experience
- Office experience
Office Assistant/Office Manager
We Are Social —Sydney NSW
- Full-time
- Marketing
- Office experience
Quick Apply
3d
Administrative Assistant - APAC Construction
Digital Realty —North Sydney NSW
- Full-time
14d
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez & Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez and Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Sales
- Maintenance
- Analysis skills
- Opportunities for advancement
5d
Executive Assistant
All In IT Solutions —Stanmore NSW
- Full-time
- Microsoft Office

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Executive Assistant - Macquarie Capital, Infrastructure
Macquarie Group Limited —Sydney NSW
2-5 years’ experience as an Executive Assistant. 2 days of paid volunteer leave and donation matching. Access to a wide range of learning and development…
5d
Network Administrator
NSW Police Force —Parramatta NSW
Demonstrated experience in working within competing priorities and with a range of project. A permanent resident of Australia; or.
$107,131 - $125,720 a year
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Executive Assistant - CEO

Nuix -
Sydney NSW

Apply Now

Job Details

Qualifications

Moving
Slack
Administrative experience
Communication skills

Full Job Description

We're on a mission to be a Force For Good, through our People, Products and Purpose at Nuix. Nuix is one of the greatest comeback Technology success stories in Australia, and we're making massive waves each day. Nuix is, and will be, a pioneer in the Australian Technology space, and we're carrying the torch on what "good" looks like.

This extends to our People. We're fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. Our impact extends outside of our 9-5, and our place in society isn't always defined by corporate metrics. We're determined to make a positive difference in the world, whether through our solutions which help the top companies, governments and agencies find the truth and combat illegal activities, or through our people who care about contributing and giving back both within, and outside, of Nuix. We are a Force For Good.

We're selective about who comes on board, and you should be too. But if the above sounds like a match, get in touch today and get ready for the possibility of starting a once-in-a-career journey.

Role Overview:

The Executive Assistant to the CEO is a critical role at the centre of Nuix’s most senior executive relationship. This is not a traditional administrative role - it is an executive function in its own right. The person who holds it operates as a trusted extension of the CEO, managing the rhythm of the business at the executive level and ensuring the CEO can operate at full effectiveness.

The role carries a meaningful Board coordination remit alongside CEO support. This is not peripheral - it is a core part of the job. The EA is the operational hub connecting the CEO, the Board Chair, Non-Executive Directors and the Company Secretary. They ensure the Board cycle runs with precision: scheduling, logistics, materials, travel and the day-to-day administrative mechanics that underpin good governance.

The role requires someone who can read the room, anticipate what is needed before it is asked, manage competing priorities without losing composure, and navigate the political complexity of a listed company environment with discretion and maturity.

As Nuix continues to execute against its transformation agenda, the EA to the CEO will play a supporting role in keeping the ELT connected, the Board cycle on track, and the executive function operating effectively.

Location:

The role will be base in our Sydney CBD offices 5 days per week.

Key Responsibilities

Executive Support - CEO

Manage a complex, rapidly shifting calendar across multiple time zones, with full ownership of prioritisation and diary discipline.

Prepare the CEO for every engagement - briefing notes, pre-reads, talking points, and context - so they walk in ready.

Draft, review and triage correspondence on behalf of the CEO, exercising sound judgement on what requires attention, what can be resolved, and what can be delegated.

Coordinate domestic and international travel, including detailed itineraries, logistics, visa requirements and ground arrangements.

Manage expenses, approvals and administrative obligations for the CEO with accuracy and timeliness.

Anticipate the needs of the CEO proactively - surfacing information, flagging risks to schedule or commitments, and resolving issues before they escalate.

Board Liaison

This is a substantive part of the role. The EA is the primary administrative and logistical support for the Board, working closely with the Company Secretary and the Board Chair’s office.

Coordinate all Board and committee meeting logistics end-to-end: scheduling, venue, catering, technology setup, and travel arrangements for Non-Executive Directors.

Track board calendar deadlines across the ELT, following up to ensure submissions land on time.

Manage NED scheduling - meeting requests, director travel, pre-meeting logistics and site visits.

Maintain a forward view of the Board cycle - anticipating workload peaks and coordinating resources accordingly.

Handle all Board-related correspondence and communications with professionalism and complete confidentiality.

Executive Team Coordination

Coordinate the ELT meeting cycle - scheduling, agenda management, pre-read distribution, action tracking and follow-through.

Manage the CEO’s direct engagement with ELT members, tracking commitments and ensuring nothing falls through.

Partner with ELT Executive Assistants and Team Assistants to maintain a coordinated executive support function across the business.

Support key leadership events - offsites, all-hands, SKO - as required, in partnership with P&C and Events.

Act as a central coordination point for cross-functional executive commitments, ensuring the CEO is briefed, prepared and represented appropriately.

Success Metrics (first 12 months)

CEO operating at full effectiveness, with diary and preparation managed to a high standard from day one.

Board cycle running smoothly - zero missed deadlines, materials distributed on time, director logistics handled without friction.

Trusted by the ELT, CoSec and Board Chair’s office as the reliable operational hub of the executive and governance function.

Visible and proactive - known across the business as someone who makes things happen and resolves issues before they land.

Skills, Knowledge and Expertise

Experience

Significant executive assistant experience supporting C-suite or Board-level leaders in a complex, fast-moving organisation.

Experience in a listed company environment highly desirable - familiarity with Board cycles, ASX obligations, investor relations and governance rhythms.

Proven track record managing sensitive, confidential information with complete discretion.

Prior experience coordinating across a senior leadership team or managing a small team of administrative or support staff.

Skills

Exceptional organisational capability - able to manage multiple competing priorities without losing precision or composure.

Strong written communication - produces clear, well-structured correspondence that requires minimal rework.

Technologically fluent - proficient across productivity and collaboration platforms (Microsoft 365, Slack, board portals) and quick to adapt.

Commercial awareness - understands the business context well enough to make intelligent prioritisation decisions.

Politically astute - reads situations accurately, understands complex organisational dynamics, and navigates with care and professionalism.

Personal Attributes

The right person for this role will bring the following to the table:

Sharp and fast. You process information quickly, form a view, and act. You don't need everything spelled out - you connect the dots.

Direct without being abrasive. You communicate with economy and clarity. You say what needs to be said, respectfully.

Comfortable in the grey. You can make a call when the playbook doesn't cover it. You're not paralysed by ambiguity - you make a reasonable judgement and move.

Anticipatory by instinct. You're already thinking two steps ahead - what's coming, what will be needed, what could go wrong. You surface issues before they become problems.

Unflappable under pressure. The pace is real and the stakes are high. You hold your composure, stay solution-focused, and don't transmit stress upward.

Discreet by default. You handle sensitive information - commercial, personal, governance - as a matter of course. Trust is the foundation of this role.

Low ego, high standards. You're not here to be seen. You're here to make the people you support more effective. You take real pride in that.

Warm, not just capable. You're commercially sharp and operationally excellent - and you're also genuinely good with people. You build trust quickly, treat everyone with the same decency, and understand that how you show up matters as much as what you get done. Nuix is a team, and this role sits at its centre.

Straightforward and reliable. What you commit to, you deliver. You don't overpromise, you don't make excuses, and you close the loop.

Nuix is an equal opportunities employer. Don’t let imposter syndrome hold you back! We welcome all applications and are a flexible employer.

We strive to make any required adjustments where possible to make the process fair and equitable for everyone. If you need any accommodations throughout the interview process, please note this in your job application.

Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page.

https://www.nuix.com/

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix Vision

Finding Truth in a Digital World.

Nuix Mission Statement

Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence.

Nuix Values

TAKE OWNERSHIP
RESILIENT
UNAFRAID
TEAM NUIX
HERO OUR CUSTOMERS

We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to.

Nuix is an Equal Opportunity Employer

Love the role, but not the right fit for you? Know someone that might be awesome for this role?
We're always looking for talented people who want to make a real impact. If you refer someone and we successfully hire them, you'll receive a $1,000 gift card.
Send referrals to [email protected] or message us on LinkedIn. T's & C's apply.

To all recruitment agencies: Nuix does not accept agency CV's unless we have an existing agreement. Please do not forward CV's to us, or our Nuix employees directly. Nuix is not responsible for any fees related to unsolicited resumes, or where there is not an agreement in place.

Apply Now

Refine Your Search

administration assistant jobs in parramatta, nsw

Executive Assistant - CEO

Executive Assistant - Macquarie Capital, Infrastructure

Executive Assistant & Office Lead (Canberra & Sydney)

Executive Assistant (Corporate Services)

Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia

Executive Assistant Hotel Manager

Executive Assistant & Corporate Services Manager APAC

Executive Assistant, Data Center Planning and Delivery

Executive Assistant - M&A /Capital Markets

Operations Manager / Executive Assistant

Executive Team Assistant/ Office Manager

Executive Assistant to the CEO / Founder

Administrator

Office Assistant/Office Manager

Administrative Assistant - APAC Construction

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Executive Assistant Manager

Executive Assistant

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Role Overview:

Location:

Key Responsibilities

Skills, Knowledge and Expertise

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix Vision

Nuix Mission Statement

Nuix Values

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administration assistant jobs in parramatta, nsw

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I want to receive the latest job alert for administration assistant in parramatta, nsw

Related Searches

Explore jobs in more locations

Role Overview:

Location:

Key Responsibilities

Skills, Knowledge and Expertise

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values. Nuix Vision

Nuix Mission Statement

Nuix Values

As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values.

Nuix Vision