Executive Assistant to the CEO / Founder
Kantoko —Surry Hills NSW
- Full-time
- Hybrid work
- Communication skills
Quick Apply
Administrator
Woodhouse —North Sydney NSW
- Administrative experience
- Office experience
Office Assistant/Office Manager
We Are Social —Sydney NSW
- Full-time
- Marketing
- Office experience
Quick Apply
1d
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez & Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Administrative Assistant - APAC Construction
Digital Realty —North Sydney NSW
- Full-time
11d
Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney
Alvarez and Marsal —Sydney NSW
- $80,350 - $93,750 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
Executive Assistant
All In IT Solutions —Stanmore NSW
- Full-time
- Microsoft Office
Executive Assistant
Commonwealth Bank —Sydney NSW
- Full-time
4d
Expressions of interest Law Clerk/ Junior Office Assistant
GMP —Sydney NSW
- Full-time
- Organisational skills
- Communication skills
Quick Apply
2d
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Sales
- Maintenance
- Analysis skills
- Opportunities for advancement
2d

More jobs to discover

Find similar jobs that you might be interested in.

Administration Officer
Premier Fire —Chatswood NSW
The position entails day to day operation of work impairment submissions and worker inductions, excellent communication, handling of incoming calls and emails…
$63,000 a year
Quick Apply
General Admin VA
The Doing Co —Sydney NSW
Create and edit on-brand graphics and posts using Canva. Confident with bookkeeping / financial admin tasks (invoice entry, reconciliation, expense tracking) :…

I want to receive the latest job alert for administration assistant in parramatta, nsw

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administration assistant jobs near parramatta, nsw

Office Assistant jobs in Sydney NSW

Executive Assistant jobs in Sydney NSW

Junior Office Assistant jobs in Sydney NSW

Office Assistant jobs in Blacktown Nsw

Marketing Assistant jobs in Sydney Nsw

Retail Assistant, Glassons jobs in Bondi Junction Nsw

Office Assistant jobs in Western Australia

Office Assistant jobs in Oakhurst Nsw

Assistant In Nursing, No Experience Required jobs in Perth Wa

Office Assistant jobs in Ellen Grove Qld

Lab Assistant jobs in Brisbane Qld

Dental Assistant No Experience jobs in Brisbane Qld

Executive Assistant jobs in Canberra Act

Executive Assistant jobs in Greater Adelaide Sa

Trade Assistant jobs in Melbourne Vic

Executive Assistant jobs in Queensland

Assistant Accountant, Financial Accountant jobs in Riverwood Nsw

Trainee Dental Assistant Receptionist jobs in Brisbane Qld

Administrative Assistant jobs in Fairlight Nsw

Administrative Assistant jobs in South Perth Wa

Executive Assistant to the CEO / Founder

Kantoko
Surry Hills NSW

Quick Apply

Job Details

Full-time

Qualifications

Slack
Communication skills

Full Job Description

The role

We're hiring an Executive Assistant to work directly with our Founder & CEO, Zac Altman. This is a high-trust, hands-on role. Your job is to extend Zac's focus and reliability: protecting his time, closing loops that would otherwise drop, and making sure meetings, commitments, and logistics run cleanly. Alongside this, you'll own the day-to-day running of our Surry Hills office and make it a calm, well-run place to work.

You'll work alongside our Head of Ops with Founder/CEO support as your clear priority.

This role suits someone highly organised, genuinely proactive, detail-oriented, and discreet - someone who gets energy from making things run well behind the scenes. The best person for this role anticipates what's needed next rather than waiting to be asked.

What you'll do

CEO support (primary focus)

Own Zac's calendar: scheduling, rescheduling, protecting focus time, and enforcing a deliberate weekly rhythm.
Triage and organise his inbox; draft replies and follow-ups where helpful.
Keep commitments, follow-ups, and open loops moving so nothing drops.
Coordinate internal and external meetings: invites, logistics, prep materials, timing.
Help prepare for investor and leadership meetings: materials, agendas, read-aheads.
Support light personal admin where it overlaps with the work day.

Office management

Own the day-to-day running of our Surry Hills office
Manage snacks, drinks, cleaners, deliveries, access, office supplies, and vendors.
Keep meeting rooms, shared spaces, and the guest experience sharp.
Organise team lunches, all-hands, events, and in-office logistics.
Support onboarding logistics so new starters have what they need on day one.

Team coordination

Light support with hiring scheduling and internal coordination
Ad hoc admin support tied to the CEO or office
Work in close partnership with Ops without doubling up on their remit

What good looks like

Zac's time is noticeably better protected and better used.
Nothing drops: commitments, follow-ups, and recurring rituals all land.
Meetings are prepared, timely, and produce clear next steps.
The office feels calm, organised, and well run
There is visibly less day-to-day friction across the company

Your Experience:

3+ years supporting a founder, CEO, or senior executive (ideally in a startup or small high-growth environment)
Strong calendar, scheduling, and logistics instincts
Excellent written communication and professional judgement
A real system for tracking open loops... not relying on memory
High discretion and trustworthiness
Comfortable with shifting priorities and the occasional left turn
Confident using common workplace tools (e.g. Microsoft 365, Notion / Coda.io, Slack, or similar)
Happy to work in the office 4-5 days a week

Quick Apply

Refine Your Search

administration assistant jobs in parramatta, nsw

Executive Assistant to the CEO / Founder

Administrator

Office Assistant/Office Manager

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Administrative Assistant - APAC Construction

Executive (Analyst) & Assistant Manager, Transaction Services (Financial Due Diligence) - Brisbane or Sydney

Executive Assistant

Executive Assistant

Expressions of interest Law Clerk/ Junior Office Assistant

Executive Assistant Manager

More jobs to discover

I want to receive the latest job alert for administration assistant in parramatta, nsw

Related Searches

Explore jobs in more locations

The role

What you'll do

What good looks like

Your Experience:

Job Seeker Tools

Employer Tools

Browse

Stay Connected