In-Demand Administration support / reception Jobs in Melbourne, Vic

Barista/Customer Service Representative
Cubes.Co —Hawthorn VIC
- Full-time
- Hospitality
- Customer service
- Microsoft Office
Quick Apply
Deputy Practice Manager - HC - Practice Support
Advara HeartCare —Balwyn VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Parental leave
Senior Patient Services Officer
GenesisCare —Malvern VIC
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
- Parental leave
- Gym membership
Second In Charge | Highett | Full Time
For Health Group —Highett VIC
- Full-time
- Management
- Customer service
- Computer skills
Dental Assistant
North Richmond Community Health —Richmond VIC
- $34.22 an hour
- Part-time
- Clinic
- Organisational skills
- Communication skills
10d
Practice Manager
The Local Doctor —Diamond Creek VIC
- From $100,000 a year
- Full-time
- Administrative experience
- Budgeting
- In-person
Quick Apply
12d
Shelter Veterinary Nurse
The Lost Dogs Home —North Melbourne VIC
- Part-time
- Private practice
- Nursing
- Clinic
- Employee assistance program
Psychologist
Psychology on Parade —Altona VIC
- $100,000 - $150,000 a year
- Part-time
- Doctoral degree
- Master's degree
- In-person
Quick Apply
Registered Psychologist, Accredited MH Social Worker, Marriage Counsellor
Bayside Counselling and Consultation Pty Ltd —Glen Waverley VIC
- Call employer
- Private practice
- Employee assistance program
Psychologist
Solution Psychology —Moonee Ponds VIC
- $108,000 - $160,000 a year
- Part-time
- Management
- Doctoral degree
- Master's degree
Quick Apply
Private Practice Psychologist
Bayside Counselling and Consultation Pty Ltd —Glen Waverley VIC
- Call employer
- Remote
- Private practice
- Work from home

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Deputy Practice Manager - HC - Practice Support
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Tertiary qualifications and/or 3-5+ year’s equivalent experience in the health professional industry. Employee benefits program including health perks, fitness…

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Barista/Customer Service Representative

Cubes.Co -
Hawthorn VIC

Quick Apply

Job Details

Permanent | Full-time

Qualifications

Hospitality
Customer service
Barista experience
Microsoft Office
Administrative experience
Communication skills
Time management

Full Job Description

About the Role

The Barista / Customer Service Representative is the welcoming face and central support of the company's flexible workspace environments. This role is responsible for delivering exceptional hospitality, creating positive member experiences, and ensuring the smooth day-to-day operation of the centre.

Combining premium customer service with high-quality barista expertise, the successful candidate will support Members, Visitors, and Clients while maintaining professional reception operations and fostering a vibrant workplace community. The role will primarily support the Hawthorn location and may provide assistance across multiple Victorian centres as required.

Key Responsibilities

Customer Service & Member Experience

Deliver exceptional customer service to Members, Visitors, and Clients at all times.
Develop strong relationships with Members and gain an understanding of their businesses and individual needs.
Respond to enquiries professionally, promptly, and with a hospitality-focused approach.
Welcome guests and ensure a positive and memorable experience from arrival to departure.
Act as a key point of contact for centre-related enquiries and support requests.

Barista & Hospitality Services

Prepare and serve high-quality specialty coffee and beverages.
Deliver professional café-style hospitality services throughout the centre.
Manage coffee service requirements for meetings, events, and client visits.
Ensure café and hospitality areas are clean, organised, and well-stocked.
Maintain food safety, hygiene, and presentation standards.

Reception & Administration

Manage daily reception operations, including answering enquiries and greeting visitors.
Coordinate meeting room bookings and ensure rooms are prepared to a high standard.
Manage incoming and outgoing mail, courier deliveries, access cards, keys, and registers.
Maintain accurate records and update CRM systems and company databases.
Support member onboarding, inductions, and offboarding processes in accordance with company procedures.

Centre Operations

Complete centre opening and closing procedures.
Ensure all communal areas and facilities are maintained to a high presentation standard.
Monitor centre functionality and report maintenance issues as required.
Liaise with building management and contractors to ensure timely resolution of facility concerns.
Assist with stock management, ordering, and inventory control.

Community & Events

Support the promotion and delivery of networking events, member activities, and community engagement initiatives.
Assist with event coordination, setup, execution, and pack-down.
Help foster a collaborative, welcoming, and professional community environment.
Encourage member participation and engagement within the centre.

Team Collaboration

Work closely with the Business Centre Manager and other internal stakeholders
Contribute to operational projects and continuous improvement initiatives.
Provide support across multiple locations when required.
Demonstrate flexibility and teamwork to meet operational needs.

Required Experience

2–3 years' experience in customer service, hospitality, café, reception, or front-of-house environments.
Proven barista experience with the ability to prepare high-quality specialty coffee.
Strong customer service skills with a passion for creating exceptional experiences.
Excellent verbal and written communication skills.
Demonstrated ability to build positive relationships with customers and stakeholders.
Strong organisational and time management skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Proficiency with basic administrative systems and Microsoft Office applications.

About us

Cubes.Co transforms commercial spaces into inspiring, hospitality-led coworking communities. We create environments where people and businesses love to work, blending premium design, genuine connection, and operational excellence. Whether you're a solo founder or a growing team, Cubes.Co is where culture, creativity, and community come together.

Apply now to become our next Barista/Customer Service Representative

Company Overview

Please visit our company website for more information

Quick Apply

Refine Your Search

administration support / reception jobs in melbourne, vic

Barista/Customer Service Representative

Deputy Practice Manager - HC - Practice Support

Senior Patient Services Officer

Second In Charge | Highett | Full Time

Dental Assistant

Practice Manager

Shelter Veterinary Nurse

Psychologist

Registered Psychologist, Accredited MH Social Worker, Marriage Counsellor

Psychologist

Private Practice Psychologist