Job description
Agency Department of Children and Families Work unit Homelessness and Emergency
Management
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed from 01/11/2026 to 30/06/2029
Salary $79,664 - $90,824 Location Darwin
Position number 48000 RTF 354947 Closing 10/09/2026
Contact Officer Kelly Hunter, Executive Director on 08 8999 8830 or [email protected]
About the agency https://families.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=354947
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF
YOUR TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support.
Context statement
The Department of Children and Families brings together a range of policy, advocacy and frontline service delivery functions
that work together to deliver a whole of life approach to supporting children and families across the Territory. This includes
child protection, out of home care, homelessness services, prevention of domestic, family and sexual violence and family and
parent support services.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:
- Providing high level secretarial support including minute taking and logistical support to working groups,
committees, and events/functions
- Monitoring all communication channels in and out of the Executive’s office, including email and diary management,
scheduling meetings, and travel arrangements
- Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring
effective and efficient workflows within the unit
- Managing a range of procurement functions including travel arrangements, purchasing, and processing credit card
transactions
- Supporting working groups, committees and for events/functions the Executive/work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff
within the agency, the Minister’s office, external stakeholders and the general public.
Selection Criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing
calendars, scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with
a willingness to adopt new technology.
3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive
improvements.
Further Information
The recommended applicant will be required to hold a current Working with Children Clearance and undergo a criminal
history check (a criminal history will not exclude an applicant from this position unless it is a relevant criminal history).
Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees. CF
4 outlines what capabilities are required for this vacancy. The CF is available here.
