In-Demand Admin assistant Jobs in Malvern, Vic

Administration Assistant
University of Melbourne —Parkville VIC
- $80,400 - $85,328 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Health insurance
- Parental leave
6d
Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
7d
Admin & Sales Support
Dynasty Signs —Dandenong VIC
- $25 - $28 an hour
- Part-time
- In-person
- Communication skills
Quick Apply
8d
Executive Assistant
Kairos Recruitment —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- AI
1d
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
7d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
13d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply

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Medical Receptionist Secretary Mental Health Psychiatry Clinic
Melbourne Mental Health —Hawthorn VIC
You will provide diligent secretarial support to the clinicians at Melbourne Mental Health to ensure high quality patient care is always maintained.
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Administration Assistant

University of Melbourne -
Parkville VIC

Apply Now

Job Details

Full-time
$80,400 - $85,328 a year
6 days ago

Benefits

Health insurance
Parental leave
Employee assistance program
Salary packaging

Qualifications

Medical scheduling
Administrative experience
Front desk
Working with Children Check
Medical administration

Full Job Description

Role type: Full time; Continuing
Department: Student and Scholarly Services
Salary: UOM 4 - $80,400 - $85,328 p.a. plus 17% super

Impactful administration role in a university health clinic / support diverse clinicians and patients / develop medical administration skills with strong training

Join our Health Service team and shape a seamless, caring experience for every patient you support.

Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
You will provide reception and administrative support in a busy multidisciplinary university health clinic.
You will help students and staff access timely , safe care while growing your medical administration skills.

What you will deliver:

Provide welcoming, efficient front-of-house reception, managing patient enquiries, check-in and appointment scheduling.

Administer patient appointments, billing and clinical records using Best Practice, AutoMed and related Health Service systems.

Maintain accurate , confidential patient information in line with privacy, health records and clinical governance requirements.

Support quality, safety and accreditation activities, including infection control, OHS, and keeping clinic spaces organised .

Collaborate with clinicians and colleagues to resolve issues, improve processes and ensure smooth day-to-day operations.

You may be a great fit if you:

Bring experience in medical administration or healthcare reception within a busy clinical environment.

Use clinical practice management systems, including Best Practice, and learn new digital tools quickly.

Manage competing priorities with strong organisation , accuracy and attention to detail in record-keeping.

Communicate professionally and empathetically with diverse patients and stakeholders, maintaining confidentiality.

Uphold infection control, OHS and cleanliness standards to support a safe clinical environment.

Apply sound judgement and problem-solving in fast-paced situations, escalating issues appropriately when required .

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

Build future financial security with 17% superannuation

Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning

Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave

Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company

Health and well-being services including a leading Employee Assistance Program

Your new team – Health Service Team
The Health Service sits within Wellbeing Services in Student and Scholarly Services, supporting the University community. You will join a multidisciplinary clinic offering GP, psychology, psychiatry and specialist care to students and staff. The team values compassionate service, collaboration and continuous improvement, creating a supportive environment for developing medical administration skills.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation . The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected] .

Application essentials:

Visit "apply with us" to learn more about the process, including tips and FAQs.

You must have current valid work rights for Australia. Visa sponsorship is not available for this role.

A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.

Please upload your resume and a cover letter outlining your interest and experience as part of the application process.

Want to know more?

For questions related to our recruitment process email Alex Spezza at [email protected]

For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').

Apply today, and join a community that’s shaping the future.

Applications close: Wednesday 26th of August 2026 11:55 PM; AEST.

JR-016568 - Administration Assistant - PD.pdf
JR-016568 - Administration Assistant - PD.docx

Apply Now

Refine Your Search

admin assistant jobs in malvern, vic

Administration Assistant

Executive Assistant

Admin & Sales Support

Executive Assistant

Executive Assistant

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Executive Assistant Investor Relations

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