In-Demand Executive support officer Jobs in Sunshine, Vic

Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Director Operational Analysis & Optimisation
Peter MacCallum Cancer Centre —Parkville VIC
- $145,000 - $190,000 a year
- Full-time
- Hybrid work
- Management
- Administrative experience
- SQL
- Annual leave
Youth Justice, Senior Practice Advisor - Dandenong
Victorian Government —Melbourne VIC
- $142,790 - $191,087 a year
- Full-time
- Experience working with children
- Employee assistance program
CHIEF CORPORATE SERVICES OFFICER
SHK Asia Pacific —Melbourne VIC
- Leadership
13d
GAZ - APS 6 - VIC - Executive Assistant - Corporate Services
Federal Court of Australia —Melbourne VIC
- $99,734 - $111,701 a year
- Full-time
- Administrative experience
- AI
- Communication skills
13d
Audit Officer (Schools)
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Analysis skills
- Bachelor's degree
- SharePoint
6d
Portfolio Manager, Enterprise Bargaining Team
Victoria Police —Melbourne City Centre VIC
- Weekend availability
- Analysis skills
- No degree
- Communication skills
4d
Audit Officer (Schools)
Department of Education —Melbourne City Centre VIC
- Full-time
- Analysis skills
- Bachelor's degree
- SharePoint
6d
Executive Advisor (Strategic Finance)
Victoria Police —Melbourne City Centre VIC
- Full-time
- Analysis skills
4d
Chief Technology Officer - Digital Platforms and Shared Services
Victorian Government —Melbourne VIC
- $240,938 - $310,385 a year
- Part-time
- AI
9d
Head of Third Party Governance & Sourcing
AustralianSuper —Melbourne VIC
- Full-time
- Financial services
- AI
- Business
13d
Senior Advisor - Aboriginal Cultural Planning
The Victorian Aboriginal Child Care Agency (VACCA) —Preston VIC
- $105,570 - $110,350 a year
- Full-time
- Experience working with children
- Parental leave
13d
Senior Governance, Reporting and Project Officer
Victoria Legal Aid —Melbourne VIC
- $104,925 - $122,409 a year
- Full-time
- Hybrid work
- Leadership
- Commuter assistance
- Work from home
2d
Manager, Communications and Advocacy
Catholic Education Commission of Victoria —Melbourne VIC
- Marketing
- Leadership
- Communication skills
5d
Deputy General Counsel
Victorian Government —Melbourne VIC
- $240,938 - $310,385 a year
- Full-time
- Management
- Analysis skills
- Leadership
12d
Chief Medical Information Officer
Victorian Government —Melbourne Western Suburbs VIC
- $174,938 - $241,539 a year
- Part-time
- Medicine
- Patient monitoring
- Research
- Employee assistance program
- Gym membership
13d
Youth Justice Team Manager - Enhanced Bail Supervision and Support - North West Metro
Victorian Government —Melbourne Western Suburbs VIC
- $122,383 - $140,849 a year
- Full-time
- Experience working with children
- Communication skills
5d
Deputy Manager - Supply
Western Health —Melbourne VIC
- Full-time
- Management
- ERP systems
- Administrative experience
9d
Senior Manager of People
Pattern —Melbourne VIC
- Full-time
- Bachelor's degree
- Human resources
- Recruiting
- Annual leave
- Parental leave
Portfolio Manager, Enterprise Bargaining Team
Victorian Government —Melbourne VIC
- $166,939 - $191,084 a year
- Weekend availability
- Analysis skills
- No degree
- Communication skills
4d

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Executive Assistant

AFCA -
Melbourne VIC

Quick Apply

Job Details

Full-time

Qualifications

Jira
Confluence
Budgeting
Communication skills

Full Job Description

Company Description

Fairness feels good

Make a real impact at AFCA. Where fairness drives every decision. Help us deliver world-class, independent complaints resolution for Australians. As a not-for-profit and progressive financial ombudsman, we’re championing positive change. Achieving our purpose takes progressive thinking, accountability and resilience. At AFCA, our inclusive leadership values every voice. We offer our people flexible work options, thoughtful benefits and opportunities to deepen expertise. Flourish in a diverse, caring culture. Feel the difference of belonging to an organisation intentionally designed to put people first.

Job Description

We have a newly created opportunity to join AFCA as the Executive Assistant to our Chief Technology Officer (CTO). This is not your typical EA role, you'll be a trusted adviser, proactive operator, and the person who keeps a busy executive, leadership team, and technology function running at their best. If you're energised by pace, thrive in complexity, and pride yourself on always being three steps ahead, we'd love to hear from you.

As the right-hand person to our CTO, you'll play a critical role in ensuring priorities stay on track and opportunities don't get missed. You'll be the hub connecting leaders, teams, and stakeholders across the business.

What you'll do:

Manage executive diary, ensuring maximum impact and effectiveness.
Coordinate leadership rhythms including 1:1s, leadership meetings, town halls, business updates and team forums.
Prepare presentations, reports, communications, and briefing materials.
Organise leadership meetings end-to-end, including agendas, actions and follow-up.
Preparing professional executive communications, presentations and reports that support engagement, alignment and decision-making across the organisation.
Identifying opportunities to improve processes, streamline workflows and enhance collaboration through tools such as Microsoft 365, Jira and Confluence.
Act as a trusted point of contact for internal and external stakeholders.
Support recruitment, onboarding and offboarding activities across the technology function.
Manage travel arrangements, expenses, invoices, purchase orders and budget administration.
Drive engagement initiatives, celebrations, team events and recognition activities.
Anticipate challenges before they arise and proactively solve problems.
Collaborate closely with AFCA's Executive Assistant community and support broader executive priorities as needed.

Qualifications

We're looking for someone who combines strong executive support experience with pace, sound judgement and a genuine partnership mindset.

You'll bring:

Experience supporting senior executives, ideally within Technology, Digital, Cyber, Data, Transformation or similarly complex environments.
Exceptional stakeholder management skills and the ability to build trusted relationships across all organisational levels.
Advanced Microsoft 365 skills and experience using collaboration tools such as Jira and Confluence.
Strong written communication skills with the ability to produce high-quality executive documentation and presentations.
Outstanding planning, prioritisation and multitasking capabilities.
Sound judgement, discretion and professionalism when handling confidential information.
The ability to work independently, anticipate needs and proactively solve problems.
Resilience, adaptability and a positive, solutions-focused mindset in a changing environment.

Additional Information

Gold AWEI Accreditation 2025 – Recognised for LGBTQ+ workplace inclusion.
Accredited Family Friendly Workplace – Supporting work-life balance and inclusivity.
Hybrid working – Flexible arrangements with two days a week in our modern offices designed for collaboration and wellbeing.
Additional and inclusive leave options – Flexible public holidays, gender affirmation leave, women’s health leave, and bonus paid time off over the end of year holiday period.

To apply

If you’re passionate about fairness and believe your skills align with this role, we encourage you to apply even if you don’t meet every single criterion.

We welcome applications from people of all backgrounds, cultures, abilities, sexual orientations, and gender identities. If you require any accessibility support during the recruitment process, please reach out to our team at [email protected].

We believe fairness starts with people. That’s why we don’t use AI or automated tools to screen candidates. As a result, our processes may take a little longer, and we thank you for your patience.

About AFCA

The Australian Financial Complaints Authority (AFCA) was established in 2018 as a private not-for-profit ombudsman service providing free, fair and independent help with financial disputes. The original team has grown to over 1600 dedicated professionals. Since 2018, AFCA has received more than 634,000 complaints, helping to secure $2.1 billion in compensation for consumers.

AFCA is a 2026 Circle Back Initiative Employer - we are committed to responding to every applicant.

Quick Apply

Refine Your Search

executive support officer jobs in sunshine, vic

Executive Assistant

Director Operational Analysis & Optimisation

Youth Justice, Senior Practice Advisor - Dandenong

CHIEF CORPORATE SERVICES OFFICER

GAZ - APS 6 - VIC - Executive Assistant - Corporate Services

Audit Officer (Schools)

Portfolio Manager, Enterprise Bargaining Team

Audit Officer (Schools)

Executive Advisor (Strategic Finance)

Chief Technology Officer - Digital Platforms and Shared Services

Head of Third Party Governance & Sourcing

Senior Advisor - Aboriginal Cultural Planning

Senior Governance, Reporting and Project Officer

Manager, Communications and Advocacy

Deputy General Counsel

Chief Medical Information Officer

Youth Justice Team Manager - Enhanced Bail Supervision and Support - North West Metro

Deputy Manager - Supply

Senior Manager of People

Portfolio Manager, Enterprise Bargaining Team

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