In-Demand Executive assistant/office Jobs in Parramatta, Nsw

Executive Assistant
Minetek —North Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
9d
Executive Assistant | Corporate Operations Group
Macquarie Group Limited —Sydney NSW
- Microsoft Office
- Administrative experience
Executive Assistant, Infrastructure
OMERS —Sydney NSW
- Full-time
- Customer service
- Microsoft Office
- Communication skills
3d
Team PA / Front of House Support
Finity —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Practice Executive (Senior Legal Secretary/Executive Assistant)
Ashurst LLP —Sydney NSW
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
Client Suites Supervisor
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Hospitality
- Front desk
- AI
- Health insurance
- Parental leave
Quick Apply
Operations Manager / Executive Assistant
Stone Real Estate —Crows Nest NSW
- Sales
- Communication skills
- Time management
Travel Product Coordinator at First Class Travel
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Executive Assistant - Group Finance
Ramsay Health Care —St Leonards NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Referral program
Quick Apply
After Hours International Airfare Consultants
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Community Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Sales
- Microsoft Office
- Organisational skills
- Health insurance
- Parental leave
Quick Apply
Media Implementation Account Manager (Activation)
Omnicom Group —Sydney NSW
- Full-time
- Communication skills
- Parental leave
Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia
Bank of America —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant Manager
Ovolo Group —Elizabeth Bay NSW
- Leadership
- Communication skills
- Hotel experience
8d
Legal Executive Assistant - Tax
MinterEllison —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Support Senior Analyst
Accenture —Sydney NSW
- Full-time
- Software troubleshooting
- Administrative experience
- Communication skills
Media Implementation Account Director (Activation)
Omnicom Group —Sydney NSW
- Full-time
- Parental leave
Personal Assistant - Teaching and Learning K - 12
St Andrew's Cathedral School —Sydney NSW
- Weekend availability
- Microsoft Office
- Administrative experience
- Organisational skills
1d
Guest Service Ambassador
JLL —Sydney NSW
- Weekend availability
- Google Suite
- Customer service
- Salesforce
- Health insurance
- Parental leave
Senior Executive Assistant to General Manager
Waverley Council —Bondi Junction NSW
- Full-time
- Communication skills
- Employee assistance program
- Gym membership
7d

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executive assistant/office jobs near parramatta, nsw

Executive Assistant

Minetek -
North Sydney NSW

Quick Apply

Job Details

Permanent | Full-time
9 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Calendar management
Manufacturing
HubSpot
Document management
Leadership
Communication skills

Full Job Description

About the Company:

Minetek is a global air, water and sound solutions provider based here in Australia. The business is a leader in the provision of water evaporation, water management, underground ventilation, sound attenuation and noise control solutions

With over 150 years combined experience, the business has successfully delivered thousands of ‘world-first’ projects for hundreds of clients across the globe.

About the Role:

We are seeking a highly organised, proactive and commercially minded Executive Assistant to provide high-level administrative and operational support to senior leadership.

The role will require someone who can work with a high degree of discretion and independence, confidently communicate with internal teams and external stakeholders, and anticipate requirements before they become issues.

This position is based in our North Sydney office.

Key Responsibilities:

Executive Support

Provide high-level administrative and organisational support to senior leadership.
Manage complex calendars, appointments, meetings and competing priorities.
Coordinate internal and external meetings, including preparation of agendas, meeting materials and relevant documentation.
Monitor executive commitments and ensure follow-ups and actions are completed.
Prepare, format and review correspondence, reports, presentations and other executive documents.
Assist with preparation for leadership meetings, presentations and business reviews.
Maintain accurate records of key decisions, actions and commitments.
Handle confidential and commercially sensitive information with a high level of discretion.

Communication & Stakeholder Coordination

Act as a professional point of contact between the executive and internal and external stakeholders.
Coordinate communication across departments and ensure important information reaches the appropriate stakeholders.
Draft and coordinate emails, correspondence and executive communications.
Build effective working relationships with employees, clients, suppliers, partners and other stakeholders.
Follow up outstanding information, approvals and actions on behalf of the executive.

Travel & Logistics

Coordinate domestic and international travel arrangements, including flights, accommodation, ground transport and itineraries.
Prepare detailed travel schedules and supporting documentation.
Coordinate meetings and logistics around executive travel.
Assist with travel-related administration, expenses and reconciliations.
Respond quickly and effectively to changes in travel or scheduling requirements.

Skills and Qualifications:

Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator or similar role.
Experience supporting executives or members of a leadership team.
Strong diary, calendar and meeting management skills.
Experience working across multiple locations or with international stakeholders.
Experience coordinating domestic and international business travel.
Proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint
Familiarity with project management, CRM (HubSpot), ERP or document-management systems.
Experience working in mining, engineering, manufacturing, construction or another technical/industrial environment is an advantage.
Excellent written and verbal communication skills.
Strong organisational and time-management skills.
Demonstrated ability to manage multiple priorities and competing deadlines.
High level of attention to detail and accuracy.
Ability to work independently and use initiative.
Demonstrated discretion when handling confidential information.
Strong stakeholder management and interpersonal skills.
Ability to quickly learn and work across different systems and business platforms.

Culture and Benefits

Minetek is an organisation with strong company values, a business that cares about the personal and professional development of its employees. We work hard to provide a work environment that encourages open communication and collaboration, whilst remaining constantly mindful of what it takes to evolve a culture that will support long-term employee engagement.

We are offering a competitive salary package, along with exceptional company benefits. For your excellent performance, you will also be rewarded with career development opportunities and great team support.

Company Overview

Minetek is an innovative, solution-driven company specialising in engineering, designing, manufacturing and implementing conventional and advanced equipment used in the industrial and mining sectors.

Quick Apply

Refine Your Search

executive assistant/office jobs in parramatta, nsw

Executive Assistant

Executive Assistant | Corporate Operations Group

Executive Assistant, Infrastructure

Team PA / Front of House Support

Practice Executive (Senior Legal Secretary/Executive Assistant)

Client Suites Supervisor

Operations Manager / Executive Assistant

Travel Product Coordinator at First Class Travel

Executive Assistant - Group Finance

After Hours International Airfare Consultants

Community Manager

Media Implementation Account Manager (Activation)

Executive Assistant, Global Corporate & Investment Banking, Sydney, Australia

Executive Assistant Manager

Legal Executive Assistant - Tax

Executive Support Senior Analyst

Media Implementation Account Director (Activation)

Personal Assistant - Teaching and Learning K - 12

Guest Service Ambassador

Senior Executive Assistant to General Manager

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