In-Demand Admin assistant Jobs in Moonee Ponds, Vic

Administrator
Holistic Growth Solutions —Keilor Park VIC
- From $70,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
5d
Administration Assistant (casual)
Anglicare Victoria —Collingwood VIC
- $36.22 an hour
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
13h
Receptionist / Administrative Assistant | Casual | South Yarra, VIC
United Physiotherapy Group —South Yarra VIC
- From $32 an hour
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Private practice
- Employee discount
- Referral program
Quick Apply
3d
Administration Assistant
Victorian Government —Melbourne Western Suburbs VIC
- $69,438 - $76,764 a year
- Part-time
- Leadership
- Employee assistance program
11d
Administration Assistant
Goodstart Early Learning —Chadstone VIC
- Up to $39.34 an hour
- Part-time
- Customer service
- Experience working with children
- Travel reimbursement
- Parental leave
Admin Assistant - General
Victorian Government —Melbourne Northern Suburbs VIC
- Full-time
- Communication skills
6d
Legal Administration Assistant
Lovisa —Hawthorn VIC
- Administrative experience
- Organisational skills
- Computer skills
- Gym membership
- Free food
Quick Apply
5d
Office Assistant
Windragon —Cheltenham VIC
- $26.50 - $27.00 an hour
- Part-time
- Administrative experience
- In-person
- Office experience
Quick Apply
10d
Administration Assistant
MacKillop Family Services —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Executive Assistant
Myer —Docklands VIC
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Gym membership
19h
Executive Assistant
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Medical Receptionist/Senior Administration Assistant
Heart Health Cardiology —Camberwell VIC
- $30 - $38 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
14d
Migration Administrative Assistant
B.Smart Migration —Melbourne VIC
- Full-time
- No experience needed
- In-person
- Communication skills
- On-the-job training
Quick Apply
11d
Administration Support - Instrumental Music Coordination/General Admin Support
Victorian Government —Melbourne VIC
- Part-time
- Senior Secondary Certificate of Education
- Communication skills
- Teaching
5d
Department Administration Assistant
The Salvation Army —Blackburn VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
3d
Manufacturing Admin Assistant
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9d
Executive Assistant
Villa Maria Catholic Homes —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Parental leave
10d
VCE/VET/VASS Administrative Assistant
Bialik College —Hawthorn VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
- Gym membership
7d
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
14d

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Administrator

Holistic Growth Solutions
Keilor Park VIC

Quick Apply

Job Details

Full-time
From $70,000 a year
5 days ago

Qualifications

Accounts receivable
Microsoft Excel
Accounts payable
Certificate IV
Xero
Administrative experience
Security
Construction experience
Accounting
Communication skills
Time management

Full Job Description

AP/AR Administration Assistant

Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

Our client is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. They are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

They are currently seeking an AP/AR Administration Assistant to join their growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

About the Role

Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions, and strong administrative support across the business.

Key Responsibilities

Accounts Receivable

Assist with customer invoicing and debtor management.
Upload and maintain invoices within customer portals.
Monitor outstanding receivables and follow up payments.
Reconcile customer accounts and investigate discrepancies.
Support cash flow management activities.
Maintain accurate customer records and account information.
Assist with progress claims when required.

Accounts Payable

Assist with end-to-end accounts payable processing.
Process supplier and subcontractor invoices accurately and efficiently.
Resolve supplier account enquiries.
Monitor creditor balances and payment terms.
Build and maintain strong supplier relationships.

Administration & Business Support

Assist with administration and filing systems.
Support purchase order administration and tracking.
Manage email correspondence.
Assist with supplier onboarding and account setup.
Coordinate approvals and financial documentation.
Provide administrative support to management.
Support document control and compliance activities.

Compliance & Continuous Improvement

Ensure compliance with company financial procedures and policies.
Maintain confidentiality of financial and employee information.
Identify opportunities to improve systems and processes.
Support SecureTel's quality, safety, and compliance objectives.

About You

To be successful in this role, you will have:

Essential

Minimum 2 years' experience in Finance and Administration.
Strong Accounts Receivable and Accounts Payable experience.
Experience using Xero accounting software.
Sound understanding of bookkeeping principles and financial processes.
Intermediate to advanced Microsoft Excel skills.
Excellent attention to detail and accuracy.
Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Ability to manage competing priorities and meet deadlines.
Ability to maintain strict confidentiality.

Desirable

Certificate IV in Accounting, Bookkeeping, or equivalent qualification.
Experience within the security, trades, construction, maintenance, or service industries.
Experience using Simpro software.
Understanding of Fair Work and employment obligations.

Personal Attributes

We are looking for someone who demonstrates:

Integrity and professionalism.
Reliability and accountability.
A proactive, solutions-focused approach.
Strong interpersonal skills.
The ability to work independently and as part of a team.
A commitment to continuous improvement and operational excellence.

Why Join?

Their people are critical to their success. They offer:

A supportive and professional team environment.
Opportunities for growth and development.
A stable and growing Australian business.
A culture built on integrity, teamwork, safety, and continuous improvement.
The opportunity to make a meaningful contribution to the success of the business and our clients.

Pay: From $70,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

admin assistant jobs in moonee ponds, vic

Administrator

Administration Assistant (casual)

Receptionist / Administrative Assistant | Casual | South Yarra, VIC

Administration Assistant

Administration Assistant

Admin Assistant - General

Legal Administration Assistant

Office Assistant

Administration Assistant

Administrator/Office Assistant

Executive Assistant

Executive Assistant

Medical Receptionist/Senior Administration Assistant

Migration Administrative Assistant

Administration Support - Instrumental Music Coordination/General Admin Support

Department Administration Assistant

Manufacturing Admin Assistant

Executive Assistant

VCE/VET/VASS Administrative Assistant

Executive Assistant

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