In-Demand Scheduling coordinator Jobs in Parramatta, Nsw

Executive Assistant
Minetek —North Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Quick Apply
7d
Content Creator
Rev. Bill Crews Foundation —Ashfield NSW
- $70,000 - $80,000 a year
- Weekend availability
- Organisational skills
- Communication skills
- Employee assistance program
Quick Apply
Facilities Coordinator (Hard Services)
CBRE —Sydney NSW
- Full-time
- Hospitality
- Customer service
- Maintenance
Agricultural Youth Initiatives Event Manager
Royal Agricultural Society of NSW —Sydney Olympic Park NSW
- Weekend availability
- Sales
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
7d
Transport Supervisor
Linfox —Kemps Creek NSW
- Full-time
- Parental leave
7d
SABA - Marketing Executive
Saba —Mascot NSW
- Weekend availability
- Management
- AI
- Marketing
- Parental leave
- Employee assistance program
Quick Apply
6d
Facilities Support
Rev. Bill Crews Foundation —Ashfield NSW
- $75,000 - $80,000 a year
- Weekend availability
- Carpentry
- Maintenance
- Power tools
- Employee assistance program
Quick Apply
Lifecycle Marketing Operations Coordinator
CoStar Group —Sydney NSW
- Full-time
- CRM software
- Sales
- Marketing
- Annual leave
Senior Content Specialist
The Local Project —Sydney NSW
- Full-time
Quick Apply
Lifecycle Marketing Operations Coordinator
Domain Group —Pyrmont NSW
- CRM software
- Sales
- Marketing
- Annual leave
Assistant Project Manager
DAB-Jones Lang LaSalle (NSW) Pty Ltd —Sydney NSW
- Full-time
- Management
- Microsoft Office
- SharePoint
- Health insurance
- Parental leave
Quick Apply
7d
Occupational Therapist ( Hybrid/WFH)
Vista Healthcare —Parramatta NSW
- $80,000 - $100,000 a year
- Part-time
- Bachelor's degree
- Communication skills
- Travel reimbursement
- Work from home
Quick Apply
1d
Extra Curricular Drama Coordinator
Kambala School —Sydney NSW
- Contract
- Administrative experience
- Communication skills
- Teaching
Quick Apply
Technical Trainer - Netflix Animation Studios
Netflix —Sydney NSW
- Management
- Communication skills
- Teaching
- Health insurance
- Dental insurance
HR Co
JPJ Audio —Sydney NSW
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
SABA - Marketing Executive
APG & Co —Mascot NSW
- Weekend availability
- Management
- AI
- Marketing
- Parental leave
- Employee assistance program
Quick Apply
6d
Engineering Officer
Ausgrid —Potts Hill NSW
- $126,000 - $149,000 a year
- Engineering
- Organisational skills
- Budgeting
- Parental leave
Project Coordinator - Fabrication / Boilermaking
Griffin Marine Services —Sydney NSW
- Full-time
- Engineering
- Microsoft Office
- Welding
- Fuel card
- On-the-job training
Quick Apply
Delivery Coordinator
Harmony New Energy Auto Pro Servicing Pty Ltd —Haberfield NSW
- Urgently hiring
- Customer service
- Communication skills
Quick Apply
INTEGRATED MANAGER
Two Palms Media —Darlinghurst NSW

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Executive Assistant

Minetek -
North Sydney NSW

Quick Apply

Job Details

Permanent | Full-time
7 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
CRM software
Microsoft Excel
Microsoft Outlook
Management
Microsoft Office
Calendar management
Manufacturing
HubSpot
Document management
Leadership
Communication skills

Full Job Description

About the Company:

Minetek is a global air, water and sound solutions provider based here in Australia. The business is a leader in the provision of water evaporation, water management, underground ventilation, sound attenuation and noise control solutions

With over 150 years combined experience, the business has successfully delivered thousands of ‘world-first’ projects for hundreds of clients across the globe.

About the Role:

We are seeking a highly organised, proactive and commercially minded Executive Assistant to provide high-level administrative and operational support to senior leadership.

The role will require someone who can work with a high degree of discretion and independence, confidently communicate with internal teams and external stakeholders, and anticipate requirements before they become issues.

This position is based in our North Sydney office.

Key Responsibilities:

Executive Support

Provide high-level administrative and organisational support to senior leadership.
Manage complex calendars, appointments, meetings and competing priorities.
Coordinate internal and external meetings, including preparation of agendas, meeting materials and relevant documentation.
Monitor executive commitments and ensure follow-ups and actions are completed.
Prepare, format and review correspondence, reports, presentations and other executive documents.
Assist with preparation for leadership meetings, presentations and business reviews.
Maintain accurate records of key decisions, actions and commitments.
Handle confidential and commercially sensitive information with a high level of discretion.

Communication & Stakeholder Coordination

Act as a professional point of contact between the executive and internal and external stakeholders.
Coordinate communication across departments and ensure important information reaches the appropriate stakeholders.
Draft and coordinate emails, correspondence and executive communications.
Build effective working relationships with employees, clients, suppliers, partners and other stakeholders.
Follow up outstanding information, approvals and actions on behalf of the executive.

Travel & Logistics

Coordinate domestic and international travel arrangements, including flights, accommodation, ground transport and itineraries.
Prepare detailed travel schedules and supporting documentation.
Coordinate meetings and logistics around executive travel.
Assist with travel-related administration, expenses and reconciliations.
Respond quickly and effectively to changes in travel or scheduling requirements.

Skills and Qualifications:

Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator or similar role.
Experience supporting executives or members of a leadership team.
Strong diary, calendar and meeting management skills.
Experience working across multiple locations or with international stakeholders.
Experience coordinating domestic and international business travel.
Proficiency with Microsoft Office, particularly Outlook, Word, Excel and PowerPoint
Familiarity with project management, CRM (HubSpot), ERP or document-management systems.
Experience working in mining, engineering, manufacturing, construction or another technical/industrial environment is an advantage.
Excellent written and verbal communication skills.
Strong organisational and time-management skills.
Demonstrated ability to manage multiple priorities and competing deadlines.
High level of attention to detail and accuracy.
Ability to work independently and use initiative.
Demonstrated discretion when handling confidential information.
Strong stakeholder management and interpersonal skills.
Ability to quickly learn and work across different systems and business platforms.

Culture and Benefits

Minetek is an organisation with strong company values, a business that cares about the personal and professional development of its employees. We work hard to provide a work environment that encourages open communication and collaboration, whilst remaining constantly mindful of what it takes to evolve a culture that will support long-term employee engagement.

We are offering a competitive salary package, along with exceptional company benefits. For your excellent performance, you will also be rewarded with career development opportunities and great team support.

Company Overview

Minetek is an innovative, solution-driven company specialising in engineering, designing, manufacturing and implementing conventional and advanced equipment used in the industrial and mining sectors.

Quick Apply

Refine Your Search

scheduling coordinator jobs in parramatta, nsw

Executive Assistant

Content Creator

Facilities Coordinator (Hard Services)

Agricultural Youth Initiatives Event Manager

Transport Supervisor

SABA - Marketing Executive

Facilities Support

Lifecycle Marketing Operations Coordinator

Senior Content Specialist

Lifecycle Marketing Operations Coordinator

Assistant Project Manager

Occupational Therapist ( Hybrid/WFH)

Extra Curricular Drama Coordinator

Technical Trainer - Netflix Animation Studios

HR Co

SABA - Marketing Executive

Engineering Officer

Project Coordinator - Fabrication / Boilermaking

Delivery Coordinator

INTEGRATED MANAGER

I want to receive the latest job alert for scheduling coordinator in parramatta, nsw

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