In-Demand Admin assistant Jobs in Essendon Fields, Vic

Executive Assistant
VicGrid —Melbourne City Centre VIC
- Hybrid work
- Communication skills
- Employee assistance program
7d
Executive Assistant to the Principal
Victorian Government —Melbourne Western Suburbs VIC
- Full-time
- Administrative experience
- Communication skills
10d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
3d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program
14d
Administration Assistant
University of Melbourne —Parkville VIC
- $80,400 - $85,328 a year
- Full-time
- Administrative experience
- Clinic
- Front desk
- Health insurance
- Parental leave
6d
Executive Assistant
Kairos Recruitment —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- AI
1d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
13d
Executive Assistant
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- Budgeting
- Communication skills
Quick Apply
Admin Assistant
Detector Inspector —Carnegie VIC
Quick Apply
12h
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply

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Executive Assistant

VicGrid
Melbourne City Centre VIC

Apply Now

Job Details

7 days ago

Benefits

Employee assistance program

Qualifications

Power BI
Calendar management
Financial management
Document management
Communication skills

Full Job Description

The Opportunity

As Executive Assistant, you'll provide executive and project support in a fast-paced, high-impact environment, helping shape ways of working as our organisation continues to grow and mature. You'll keep priorities moving by managing schedules, correspondence, meetings and events, while coordinating projects and implementing effective systems that enable the team to perform at its best.

If this sounds like an organisation you want to be a part of, keep reading to find out some of the things you will be responsible for delivering and some of the skills and experience you will bring with you. You can also refer to the Position Description for more information.

What you will deliver

Provide high-quality executive and administrative support, including diary management, correspondence, reporting, meetings, invoices and records management.
Coordinate information, systems and workflows, ensuring quality, timeliness, governance and effective project and issue support.
Build strong relationships with all levels of internal and external stakeholders, fostering collaboration, professionalism and a positive team culture.

What you will bring

You thrive in a fast-paced, evolving environment, bringing a proactive mindset and partnering across the organisation.
Proven success supporting senior executives, anticipating needs, managing competing priorities and keeping critical work on track.
Strong communication and problem-solving skills, producing clear, high-quality written materials and applying sound judgement to complex issues.
Highly organised and systems-savvy, with experience managing diaries, documents and finances, and advanced Microsoft 365 skills; Power BI experience is desirable.

If you have transferable skills, a willingness to learn, and believe you'd be a great fit for the role, we'd love to hear from you.

What we offer you

We're building a workplace designed to inspire and engage. As we establish our footprint, you'll have the opportunity to help shape our culture and influence how we grow. Some benefits on offer:

Career development and growth opportunities
Wellbeing support through our Employee Assistance Program (EAP) for you and your family
Annual salary increases and performance-based progression payments
17.5% annual leave loading plus the option to purchase additional leave

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.

To be eligible for appointment to this role, applicants will be Australian/New Zealand citizen or an Australian Permanent Resident.

How to Apply

This is an ongoing Melbourne CBD-based role with hybrid work. To apply, submit your resume and a cover letter (maximum 2 pages).

Applications close at 11:59pm on Monday, 31 August 2026.

Apply Now

Refine Your Search

admin assistant jobs in essendon fields, vic

Executive Assistant

Executive Assistant to the Principal

Executive Assistant

Administrative Assistant - Learning & Teaching

Administration Assistant

Executive Assistant

Senior Product Developer Administration Assistant

Executive Assistant

Admin Assistant

Executive Assistant Investor Relations

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