If you are someone who thrives on variety, takes pride in keeping things organised, and enjoys being the person that a senior leadership team genuinely relies on, this Executive Office Administrator role at Peter Warren Automotive could be exactly what you are looking for.
About the role
Based at Warwick Farm and reporting to the Executive Assistant, you will provide hands-on administrative and coordination support to three senior executives, giving you real exposure to the inner workings of one of Australia's largest automotive groups.
Your days will include a mix of:
- Managing busy executive diaries, a core part of how you will add value from day one
- Coordinating travel bookings, including flights and accommodation, so executives can focus on what matters
- Preparing for meetings, from setting up the room and arranging refreshments for guests, to ensuring all materials are ready in advance
- Triaging a shared corporate inbox, sorting spam, redirecting to the appropriate parties and preparing concise summaries of complaints or feedback for distribution to relevant leaders
- Supporting the planning and logistics of events including conferences, summits and the annual Christmas party
- Handling office management tasks such as stationery orders and ad hoc requests, keeping the executive floor running without a hitch
- Assisting with bank statement reconciliations and Motor Dealer Licence requirements for Queensland operations
- Greeting visitors and guests with confidence, representing the executive team professionally at every interaction
About You
You are a calm, organised and proactive administrator who enjoys anticipating what is needed before being asked.
We are looking for someone who brings:
- Proven experience in an office administrator or similar support role
- Excellent diary and inbox management skills, with a sharp eye for prioritisation
- Strong written communication, particularly when drafting or summarising correspondence on behalf of others
- Confidence greeting and engaging with a wide range of people, from team members to senior guests
- Discretion and good judgement when handling sensitive or confidential information
- A practical, solutions-focused approach to managing competing demands across multiple executives
The benefits
This is a role where no two days look the same, and where your organisational ability will directly support the people leading one of Australia's most established automotive businesses.
Benefits include:
- A permanent, full-time position with real long-term career prospects within a large organisation
- Broad exposure to executive-level operations across multiple business functions
- A collaborative team environment where your contribution is noticed and appreciated
- Convenient Warwick Farm location with access to public transport
- The chance to build lasting professional skills in a high-trust, high-visibility support role
If you think this role is right for you, apply today and don't miss out on a great opportunity!
Peter Warren Automotive Holdings is one of Australia's largest multi-franchise automotive dealer groups. We have expanded across Southwest Sydney, Sydney's North Shore, Regional NSW, Northern NSW, and throughout Southeast Queensland and Victoria.
We represent some of the finest vehicle brands and offer a complete range of services, including expert mechanical servicing, to cover all aspects of vehicle ownership. With over 2000 dedicated employees across multiple locations, our team is built on a foundation of extensive industry knowledge, outstanding sales and customer service, and leading expertise.
We value our people as one of our greatest assets and are looking for passionate individuals to join our growing team.
