- 2x Permanent full-time roles, with hybrid working based out of vibrant Surry Hills!
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Connect leadership with the wider business within the fast-paced W Digital (the digital technology arm of Woolworths Group) ecosystem
We are Woolworths Group
We are Woolworths Group. 200,000+ bright minds, passionate hearts and unique perspectives connected by a shared Purpose – ‘to create better experiences together for a better tomorrow.’ It’s that Purpose that fuels our ambition to explore new ideas, make brave commitments and innovate better ways to meet the food and everyday needs of more than 24 million customers every week.
If you’re excited to turn today’s blue sky thinking into a better tomorrow for future generations, you’ll find yourself supported and enriched in a dynamic, inclusive and empowering workplace that reflects the diverse communities we serve. With a culture of genuine care, a flexible approach to work and opportunities across the group to grow your career and make a meaningful impact, the possibilities for what we can achieve together are endless.
The Opportunity
As the Executive Assistant for W Digital you will serve as a vital strategic partner providing comprehensive operational support to our General Managers/Directors. Operating within the dynamic WDigital ecosystem, this role goes beyond traditional administration to act as the central anchor and heartbeat of the business unit. You will streamline complex schedules, facilitate critical executive communications, and oversee essential financial and operational processes. Your proactive foresight and ability to navigate ambiguity will directly foster a collaborative, high performing culture and ensure leadership remains positioned for success.
What you'll do
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Manage complex, rapidly shifting calendars and travel itineraries for multiple senior executives, prioritising engagements that drive the strategic business agenda.
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Lead the planning, execution, and budget alignment of high impact leadership events, including team town halls, executive leadership T offsites, and strategic workshops.
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Drive the operational rhythm by orchestrating annual team cadences, monitoring executive budgets, and managing end-to-end financial processes including invoice approvals and expense reconciliations.
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Facilitate seamless information flow and executive correspondence across the management chain, acting as a trusted gatekeeper and connector for internal and external stakeholders.
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Support People & Culture initiatives by coordinating new starter onboarding sessions, scheduling performance reviews, and maintaining strict confidentiality on sensitive matters.
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Optimise day-to-day administrative operations, proactively resolving scheduling conflicts and continuously identifying opportunities to improve process efficiencies.
What you'll bring
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Experience: 5+ years of dedicated experience supporting multiple senior executives (1:3 & 1:4 ratio) within a fast-paced corporate environment; experience within an Agile ecosystem is highly desirable.
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Technical Savvy: Proficiency with Google Suite products, corporate financial systems (such as Expense8, Ariba, or SuccessFactors), FCM travel management tools, and consistent AI usage.
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Financial Acumen: Strong confidence navigating budget structures, managing accounts payable, handling cross-charges, and processing corporate credit card reconciliations.
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Project & Event Management: Proven capability to organise large-scale corporate events and strategy launches with meticulous attention to detail and strong cost control.
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Communication & Collaboration: Exceptional written and verbal communication skills, with the ability to build strong relationships across a diverse executive assistant cohort and stakeholder network.
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Mindset: A proactive, self-motivated, and resilient attitude, characterized by high emotional intelligence, discretion, and the ability to remain calm under pressure.
What you’ll experience
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A global business with endless career possibilities around every corner and across every discipline – with valuable exposure to a vast and exciting business network
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Access to Sonder. Sonder provides free confidential 24/7 personalised financial, medical safety, psychological or physical support for team members and their families
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A progressive and competitive leave policy that gives you more space for what matters to you
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Team discounts across our range of Woolworths Group brands you know and love and a robust rewards program that celebrates and incentivises purpose-driven work
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Opportunity to Salary Sacrifice, enabling team members to purchase selected eligible items or services from pre-tax salary. Can be used for novated leases, superannuation contributions, Qantas Club membership, computing devices etc.
Everyone belongs at Woolworths Group
Diversity, equity, inclusion, and belonging are key to realising our purpose of better together for a better tomorrow. We recognise the value our team’s diversity brings to our business, customers, and communities and that teams with diverse experiences and backgrounds enrich our group and are better able to innovate and solve problems. As one of the largest employers in Australia and New Zealand, we aim to create a truly inclusive workplace where everyone feels that they belong, can be their best selves, and reach their full potential.
We encourage all candidates to apply. Please let us know in your application if we can support you with any adjustments in the hiring process.
