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- Microsoft Word
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Administration Manager

JLL -
North Rocks NSW

Apply Now

Job Details

Casual
14 days ago

Benefits

Group activities
Health insurance
Parental leave
Employee discount
Paid volunteer leave
Maternity leave
Insurance services

Qualifications

Microsoft Word
Microsoft Excel
Administrative experience
SharePoint
Computer skills
Communication skills
Property management
Time management

Full Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

This Role: Focuses on accounts payable, accounts receivable, and general administration functions to ensure efficient property management administration.

An Overview of the role:
Accounts Payable
Process invoices for payment, ensuring accuracy and timeliness
Set up new suppliers in the system
Manage purchase orders and track payments
Reconcile processed work and maintain historical records
Manage petty cash and corporate credit card expenses

Accounts Receivable
Issue copies of tax invoices and statements to tenants upon request
Collect and process rent payments, including follow-up on late payments
Assist the SML team with managing the casual mall leasing bookings
Assist the Retail Manager with reconciling tenant accounts
Process tenant recoveries (e.g. utilities, outgoings, Cat 1’s)
Assist with arrears management and reporting

Financial Administration
Assist the Retail Manager in preparing monthly financial reports and client reporting
Support budget and forecast preparation
Assist the Marketing Manager in collating sales figures from tenants
Process rent reviews and update billing details
Assist the Retail Manager with outgoings reconciliations and adjustments
Assist with annual audit processes

Lease Administration
Maintain accurate lease registers and tenancy schedules
Assist the Retail Manager with the process of lease assignments (LAAFS)

General Administration
Assist the Team with customer service
Manage office supplies and stationery orders
Handle lost property
Maintain filing systems and records (Sharepoint)
Support Centre Manager, Retail Manager, Operations Manager, and Marketing Manager as needed
Perform ad hoc administrative duties as required

Reporting
Prepare and distribute various reports (e.g., arrears, occupancy, financial performance)
Assist in compiling monthly client reports and annual business plans

Sounds like you? This is what we are looking for:
Knowledge of lease administration processes
Experience with property management software (e.g. MRI) highly desirable
Exceptional communication and multitasking skills
Strong organizational and time management abilities
Intermediate computer skills (MS Word, MS Excel)
Attention to detail and high degree of accuracy
Ability to work independently and as part of a team
Professional and proactive attitude

Benefits:
Great employee discounts off fitness, wellbeing & other renowned brands
18 weeks paid maternity leave
Private Health Insurance Discounts
Active Social Club
Employee assistant program
Novated Lease for EV cars
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices

What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 

Interested candidates, please apply following the link below quoting job reference number ABREQ518755
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Apply Now

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