Department: Executive Support Team
Department/Agency: Department of Communities and Justice
Location:
Parramatta, NSW, AU, 2150
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Req ID: 85051
Executive Assistant
Commissioning and Planning | Strategy, Policy and Commissioning
Location – Parramatta or Newcastle
Employment type – Ongoing Fulltime
Grade – Clerk Grade 5/6
Salary - $102,936 - $113,579 pa, plus employer’s contribution to superannuation and annual leave loading
About Commissioning and Planning
The Commissioning and Planning directorate in Strategy Policy and Commissioning lead engagement with the sector to inform and shape system reform, service improvement and innovation. We work in partnership to develop and procure services, manage contracts and monitor performance to ensure accountability and value for money. We are responsible for sector development, stewardship of the system and achieving quality outcomes for children, families, individuals and communities in NSW.
Commissioning and Planning is a statewide directorate and manage over 1300 human services contracts on behalf of DCJ, across multiple program areas.
Your role
This is an exciting opportunity for a highly organised and proactive Executive Assistant to provide high-level executive and administrative support within a fast-paced and purpose-driven environment.
This position is ideal for a professional who thrives in a dynamic environment, enjoys building strong relationships, and takes pride in delivering exceptional administrative support.
What you’ll do
As the Executive Assistant, you will:
Deliver high-level executive and administrative support, including diary management, meeting coordination and correspondence.
Assess and prioritise incoming requests to optimise the Executive Director's time and ensure key priorities are progressed.
Manage calendars, communications and records, including coordinating travel and supporting regional meetings and events.
Coordinate meetings and forums, including agenda preparation, minute taking and action tracking, including travel with the Director across the region.
Support the timely flow of information between the Executive Director, regional teams, government agencies and other stakeholders.
Undertake research and collate information to support informed decision-making, planning and coordination activities.
Maintain and improve administrative systems, processes and practices to support efficient service delivery.
Build and maintain effective working relationships to support coordination and collaboration across the organisation and with external stakeholders.
What we’re looking for
You are highly organised, adaptable and able to manage competing priorities while providing consistent, high-quality support in a confidential environment. You thrive in a fast-paced setting and can effectively coordinate multiple activities while supporting the Executive Director.
To be successful in this role, you will have:
Demonstrated experience providing high-level executive or administrative support in a professional environment.
Strong organisational skills with the ability to manage multiple priorities and tight deadlines.
Proven ability to exercise discretion, judgement and maintain confidentiality.
Strong attention to detail and the ability to ensure accuracy and timeliness in all outputs.
Ability to build effective working relationships with a range of internal and external stakeholders.
Experience in coordinating meetings, events, travel arrangements and administrative processes.
Proactive and solutions-focused, with the ability to anticipate needs and streamline processes.
Essential requirements:
Appointment is subject to reference checks; may also require a National Criminal History Check and/or Working with Children Check.
Download the role description.
To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.
We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.
What We Offer
We offer a variety of benefits, including:
A challenging and rewarding career
Flexible, autonomous work environment
Competitive pay and conditions
Training and development opportunities to build and maintain capabilities
Health & Wellbeing and Employee Assistance Programs.
Want more information? Visit our website to see more information on Working for us.
We do work that really matters
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.
Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!
Are you ready to join us?
Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date resume (maximum 3 pages).
Applications close Sunday, 9 August 2026 at 11:59pm AEST.
Got a question?
Should you require further information about the role please contact Caroline Beare, Senior Executive Officer by calling 0448 744 622 or emailing
[email protected]
If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Poppy Sgro on 02 9765 3929 or via email at
[email protected]
Visit Recruitment adjustments on the DCJ website to learn more.
Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.
Other Information
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
For more information visit Applying for DCJ jobs on the DCJ website.
Thank you for your interest in this role. We look forward to receiving your application.
To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/
The Welcome Experience
Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience
The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.
