Business and Training Support Officer
Job Location: Edinburgh Parks SA- We offer a range of hybrid and flexible working arrangements, such as, hybrid, flexibility and 9-day fortnight.
Who we are:
Join BAE Systems and you'll be part of something bigger. As a valued member of our global colleague network, you'll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You'll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow - shaping a safer future, for all of us.
From the depths of the ocean, to the far reaches of space - there's no limit to where a career at BAE Systems could take you.
Role Description:
We have an exciting 12-month fixed term opportunity for a Business and Training Support Officer to work with our Training Lead in the Advanced Manufacturing space. You will provide administrative support to the Advanced Manufacturing business to ensure efficient daily operations are maintained. The Business and Training Support Officer will facilitate communication and collaboration between various departments and stakeholders and assists with the planning and development of training including setting up and assisting with the management of training schedules, other training administration, and running monthly reports.
Core Duties:
- Coordinate meetings, inclusive of meeting logistics, catering, minute taking, recording actions and maintaining meeting agendas
- Arrange domestic and international travel, including flights, accommodation, visit requirements and transport as required
- Organise and support business events, provide customer service, escort and supervise visitors within secured areas
- Raise purchase orders, process payment of invoices and reconcile credit card expenses in line with company policy
- Maintain office supplies, consumables and stationery as required
- Collate data and contribute to the development of reports, manuals, presentations and correspondence as required
- Prepare correspondence on behalf of manager and/ or team leads
- Maintain document control/ storage and team site/s
- Contribute to appropriate systems, procedures and controls to enhance the efficiency of processes and presentation of content
- Provide cover for periods of leave for other administrative team members within the organisation as required
- Maintaining training records and databases (MQIS) including setting up of courses, engagements, and attendances
- Assisting with the on-boarding and induction of new staff members to Advanced Manufacturing
- Assisting with training enquiries and support needs along with booking internal and external courses as required
- Coordinating training schedules, including equipment setup & materials preparation
- Ad-hoc tasks as required
About You:
- An ability to gain understanding of specific software packages to input data including: Jira, Sharepoint, Oracle, MQIS (Manufacturing Quality Information System)
- Effective stakeholder engagement and maintenance of positive relationships
- Be a motivated self-starter with excellent time management skills
- An ability to contribute in a team environment, providing support to meet deliverables and adding value in a collaborative environment
- Sound written and verbal communication skills
- High attention to detail and organisational and problem-solving skills
- Flexible with a lean-in approach Computer literacy, with intermediate knowledge of MS Suite and SharePoint. Familiarity with Oracle is desirable
- Ability to obtain and maintain Australian Government Security Clearance
- International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role
Why BAE Systems?
Here you'll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work - this is a place where you can grow your career with confidence and be empowered to be your best. You'll be recognised for your contribution and enjoy rewards tailored to what's most important to you and your family - support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.
A place where everyone can thrive
We're committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.
We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.
We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.
We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.
If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.
Security statement
Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.
International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information
