This role requires advanced Microsoft Excel skills and is ideal for someone who is highly organised, analytical, and experienced in retail administration, purchasing, and stock coordination.
As our Retail Administration & Purchasing Assistant, you will play a key role in supporting the smooth day-to-day running of our retail operations. This position is heavily focused on office administration, purchasing support, and stock coordination, while working closely with suppliers, internal teams, and retail partners.This role is ideal for a self-starter who is proactive, highly organised, and people-focused, with the ability to take initiative and keep multiple moving parts running efficiently in a fast-paced retail environment.
Key Responsibilities: Office & Retail Administration
- Provide comprehensive administrative support to the accounts, sales, and retail team.
- Maintain accurate records for suppliers, pricing, stock, sales, and accounts.
- Assist with order processing, invoicing, data entry, and general office administration.
- Act as a key liaison between the office, suppliers, and the retail team.
Purchasing & Stock Support
- Monitor stock levels and assist with placing timely purchase orders to avoid stock shortages or over-ordering.
- Support inventory management and stock distribution across retail and wholesale channels.
- Assist with stock reconciliation, tracking, and reporting.
Supplier Coordination & Support
- Support the development and maintenance of positive, long-term supplier relationships.
- Communicate with suppliers regarding orders, deliveries, pricing updates, and promotions.
- Assist in identifying opportunities for improved efficiencies, pricing, and supplier support.
Sales Support & CRM Administration
- Maintain accurate supplier, customer, and sales data within CRM systems.
- Prepare and distribute regular sales, stock, and performance reports for management.
- Provide administrative support to the sales team, including follow-ups and coordination.
Compliance & Standards
- Support compliance with food safety, company policies, and relevant regulatory requirements.
- Ensure all documentation, processes, and records are maintained accurately.
About You
- Previous experience in retail administration, office support, purchasing, accounts assistance, or stock coordination
- Advanced Microsoft Excel skills are essential, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, reporting, and spreadsheet management.
- Experience using CRM systems and Microsoft Office.
- Strong analytical and problem-solving skills with the ability to interpret data and identify trends.
- Comfortable working in a retail-focused office environment
- A self-starter who is proactive and able to work independently
- Highly organised with strong attention to detail
- Excellent communication skills with a natural ability to build positive relationships
- Ability to manage multiple tasks, priorities, and deadlines
- A strong interest in retail operations and customer service Why Join Us?
- Join an established, community-focused retail business with strong supplier relationships
- Play a vital support role that directly impacts retail and operational success
- Supportive, collaborative team environment
- Opportunities for skill development and career growth
- Competitive remuneration package
Job Types: Full-time, Part-time
Pay: $27.00 – $35.00 per hour
Benefits:
Work Location: In person
