Job description
Agency Department of Health Work unit Population and Primary Health Care
Job title Administration Coordinator Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $77,344 - $88,179 Location Darwin
Position number 50069 RTF 352319 Closing 28/07/2026
Contact officer Damien Milne on 08 8928 7483 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=352319
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative coordination to the business area to ensure quality operation and service
delivery.
Context statement
Custodial Care delivers primary health services to patients in custody within a secure and complex correctional environment. The
Administration Coordinator supports the coordination of external appointments, visiting specialist clinics and Telehealth services
in line with custodial protocols. The role requires strong administrative skills across finance, minute taking and records management,
along with maintaining administrative and security processes, travel booking and credit card processing. Strong attention to detail
and highly developed organisational and time management skills are essential to operate effectively in this secure care setting.
Key duties and responsibilities
1. Provide comprehensive administrative coordination which may include:
- delivering well-coordinated administrative support services such as monitoring, preparing, and managing information and
reports and developing robust work processes.
- managing general enquiries and liaising effectively with stakeholders to assist in the smooth operation of the division.
- maintaining appropriate administrative systems, registers, processes, databases, and records management
- ensure client-centric services and the management of effective and efficient workflows.
- managing a range of procurement functions including travel, liaising with suppliers, purchasing, and processing transactions
- providing support to working groups/committees as required
2. Liaise in a discreet and confidential manner with a range of people across all levels of staff within the agency, Executive and
other internal and external stakeholders.
Selection criteria
Essential
1. Proven ability to work effectively in a team support role; with a high-level of personal motivation, attention to detail, sound
judgement, the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.
2. Knowledge and experience in delivering well-coordinated administrative support services; including document preparation,
collation and distribution, management of information and records; and developing robust work processes.
3. Experience operating in a fast-paced environment with strong organisational and time management skills; with demonstrated
ability to prioritise tasks.
4. Demonstrated ability to work autonomously, with minimal supervision.
5. Sound knowledge in computer systems, records management and business systems, or the ability to obtain.
6. Well-developed interpersonal, oral, and written communication skills, with a demonstrated ability to communicate
professionally and effectively at all levels and with people from diverse backgrounds.
Desirable
1. Certificate III in office administration or business.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice
and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.
For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with
blood or body substances), check with contact person for requirements.
