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Executive Assistant

Medtronic -
Sydney NSW

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative experience
Calendar management
Recruiting
Leadership

Full Job Description

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The Integrated Cardiac Therapies (ICT), Cardiac and Vascular Surgery (CVS), and Peripheral Vascular Health (PVH) businesses support healthcare professionals and health systems through a portfolio of therapies and technologies focused on cardiovascular care.

As an Executive Assistant, you will provide executive and operational support across this operating unit structure, partnering closely with senior leadership and contributing to business coordination, communications, events, and administrative operations.

This position is based in Sydney, Macquarie Park and follows a hybrid work model. Success in this role requires the ability to work with discretion, sound judgement, flexibility, integrity, and the strong ability to build trust.

This role provides high-level executive, administrative, and operational support to the Senior Business Director ANZ, ICT CVS PVH while also providing limited administrative support to senior business leaders within the business. The position plays a critical role in enabling leadership effectiveness through proactive calendar management, communications support, travel coordination, event management, and business administration.

Primary Responsibilities

Manage complex executive calendars, coordinate meetings across multiple time zones, and resolve scheduling conflicts.
Coordinate domestic and international travel arrangements and manage travel-related changes in accordance with company policy.
Prepare expense reports, support purchase order processing, and administer meeting-related financial activities.
Lead planning and execution of large-scale leadership meetings, team events, customer engagement dinners, and other business events.
Prepare presentations, reports, meeting agendas, minutes, and follow-up actions to support leadership priorities.
Serve as a key point of contact between executives and internal and external stakeholders, ensuring effective communication and timely follow-up.
Maintain organisational charts, distribution lists, and support compliance-related administrative activities.
Provide operational and administrative support on special projects and business priorities as assigned.

Required Qualifications

5+ years of experience providing executive administrative support to senior leaders within a multinational corporate environment.
Experience managing complex executive calendars, travel arrangements, executive communications, and confidential information.
Experience independently planning and delivering large-scale meetings, events, or leadership offsites.
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Experience using Concur for travel and expense management.

Preferred Qualifications

Relevant qualification in Business Administration, Event Management, or a related discipline.
Experience supporting senior business leaders in the medical technology, healthcare, or similarly regulated industry.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. ‌

Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind:

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [email protected] . ‌

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

Apply Now

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