In-Demand Admin assistant Jobs in Brooklyn, Vic

Administrator
Holistic Growth Solutions —Keilor Park VIC
- From $70,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Construction experience
Quick Apply
5d
Administration Assistant
Victorian Government —Melbourne Western Suburbs VIC
- $69,438 - $76,764 a year
- Part-time
- Leadership
- Employee assistance program
11d
Administration Assistant (casual)
Anglicare Victoria —Collingwood VIC
- $36.22 an hour
- Urgently hiring
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6h
Office Administrator PT
Valeo Construction Group —South Melbourne VIC
- $48,000 - $53,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
6d
Receptionist / Administrative Assistant | Casual | South Yarra, VIC
United Physiotherapy Group —South Yarra VIC
- From $32 an hour
- Weekend availability
- Microsoft Powerpoint
- Microsoft Word
- Private practice
- Employee discount
- Referral program
Quick Apply
3d
Administration Assistant
Goodstart Early Learning —Chadstone VIC
- Up to $39.34 an hour
- Part-time
- Customer service
- Experience working with children
- Travel reimbursement
- Parental leave
Executive Assistant
Victorian Maxillofacial Surgeons —Parkville VIC
- $70,000 - $75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental insurance
Quick Apply
Legal Administration Assistant
Lovisa —Hawthorn VIC
- Administrative experience
- Organisational skills
- Computer skills
- Gym membership
- Free food
Quick Apply
5d
Administration Assistant
MacKillop Family Services —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
Administrator/Office Assistant
Taylor Thomson Whitting —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
Warehouse Administration Assistant
Vasty Alpha Group —Thomastown VIC
- From $30 an hour
- Temporary
- CRM software
- ERP systems
- Microsoft Office
- Employee stock purchase plan
- Employee discount
Quick Apply
11d
Executive Assistant
Myer —Docklands VIC
- Contract
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Gym membership
12h
Executive Assistant
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Executive Assistant - Legal and Company Secretary
Siemens —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Culinary Administration Assistant
Compass Group Australia —Melbourne VIC
- Weekend availability
- Microsoft Word
- Hospitality
- Microsoft Excel
10d
Administrative Assistant, Real Estate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Migration Administrative Assistant
B.Smart Migration —Melbourne VIC
- Full-time
- No experience needed
- In-person
- Communication skills
- On-the-job training
Quick Apply
11d
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Front Office Assistant Manager
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Customer service
- Supervising experience
- Resort
- Relocation assistance
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount

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Administrator

Holistic Growth Solutions
Keilor Park VIC

Quick Apply

Job Details

Full-time
From $70,000 a year
5 days ago

Qualifications

Accounts receivable
Microsoft Excel
Accounts payable
Certificate IV
Xero
Administrative experience
Security
Construction experience
Accounting
Communication skills
Time management

Full Job Description

AP/AR Administration Assistant

Are you an organised and detail-oriented finance professional looking for a role where you can make a genuine impact?

Our client is a leading Australian security installation and maintenance company delivering high-quality electronic security solutions across commercial, industrial, government, and residential sectors. They are committed to operational excellence, customer service, compliance, and supporting our people to thrive.

They are currently seeking an AP/AR Administration Assistant to join their growing team and provide essential support across Accounts Payable, Accounts Receivable, and general administration functions. This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and wants to contribute to the success of a respected Australian business.

About the Role

Reporting directly to the Managing Director, you will play a critical role in supporting SecureTel's financial operations, ensuring accurate records, timely processing of transactions, and strong administrative support across the business.

Key Responsibilities

Accounts Receivable

Assist with customer invoicing and debtor management.
Upload and maintain invoices within customer portals.
Monitor outstanding receivables and follow up payments.
Reconcile customer accounts and investigate discrepancies.
Support cash flow management activities.
Maintain accurate customer records and account information.
Assist with progress claims when required.

Accounts Payable

Assist with end-to-end accounts payable processing.
Process supplier and subcontractor invoices accurately and efficiently.
Resolve supplier account enquiries.
Monitor creditor balances and payment terms.
Build and maintain strong supplier relationships.

Administration & Business Support

Assist with administration and filing systems.
Support purchase order administration and tracking.
Manage email correspondence.
Assist with supplier onboarding and account setup.
Coordinate approvals and financial documentation.
Provide administrative support to management.
Support document control and compliance activities.

Compliance & Continuous Improvement

Ensure compliance with company financial procedures and policies.
Maintain confidentiality of financial and employee information.
Identify opportunities to improve systems and processes.
Support SecureTel's quality, safety, and compliance objectives.

About You

To be successful in this role, you will have:

Essential

Minimum 2 years' experience in Finance and Administration.
Strong Accounts Receivable and Accounts Payable experience.
Experience using Xero accounting software.
Sound understanding of bookkeeping principles and financial processes.
Intermediate to advanced Microsoft Excel skills.
Excellent attention to detail and accuracy.
Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Ability to manage competing priorities and meet deadlines.
Ability to maintain strict confidentiality.

Desirable

Certificate IV in Accounting, Bookkeeping, or equivalent qualification.
Experience within the security, trades, construction, maintenance, or service industries.
Experience using Simpro software.
Understanding of Fair Work and employment obligations.

Personal Attributes

We are looking for someone who demonstrates:

Integrity and professionalism.
Reliability and accountability.
A proactive, solutions-focused approach.
Strong interpersonal skills.
The ability to work independently and as part of a team.
A commitment to continuous improvement and operational excellence.

Why Join?

Their people are critical to their success. They offer:

A supportive and professional team environment.
Opportunities for growth and development.
A stable and growing Australian business.
A culture built on integrity, teamwork, safety, and continuous improvement.
The opportunity to make a meaningful contribution to the success of the business and our clients.

Pay: From $70,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

admin assistant jobs in brooklyn, vic

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Receptionist / Administrative Assistant | Casual | South Yarra, VIC

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