In-Demand Coordinator facilities Jobs in Parramatta, Nsw

Service Coordinator & Administration Assistant (HVAC)
HVAC/R Services —North Rocks NSW
- $60,808.72 - $85,589.00 a year
- Full-time
- Office
- Microsoft Office
- Administrative experience
- On-the-job training
Quick Apply
Project Coordinator
NSW Police Force —Parramatta NSW
- $116,981 - $129,492 a year
- Full-time
4h
Facilities Specialist
City FM Australia —Kemps Creek NSW
- Full-time
- Management
- Maintenance
- Administrative experience
Quick Apply
Onsite Assistant Facility Manager
Reserve Bank of Australia —Baulkham Hills NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
9d
Work Health and Safety - WHS Business Partner
Uniting NSW.ACT —Parramatta NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee discount
10d
Human Resources Coordinator
Silverchain —Bella Vista NSW
- Up to $18,500 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Human resources
Quick Apply
1d
Youth Program Officer
Cumberland Council —Merrylands NSW
- $1,696.50 - $1,950.97 a week
- Weekend availability
- Customer service
- Microsoft Office
- Administrative experience
- Health insurance
- Annual leave
10d
Senior Facilities Coordinator
Industrial Light & Magic —Moore Park NSW
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
Facilities Coordinator - Soft Services
Cushman & Wakefield —St Leonards NSW
- Full-time
- Customer service
- Office
- Microsoft Office
Quick Apply
8d
First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards
Firstclass.com.au —Parramatta NSW
- $100,000 - $150,000 a year
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Project Officer
City of Ryde —Ryde NSW
- $106,756.18 - $118,617.98 a year
- Hybrid work
- Microsoft Office
- Organisational skills
- Civil Engineering
- Work from home
- Parental leave
11d
Administration Assistant - Part-time - Remote
Healthproof —North Sydney NSW
- $55,000 - $60,000 a year
- Full-time
- Remote
- English
- Administrative experience
- Communication skills
- Work from home
- Referral program
Quick Apply
WSLHD - Preventative Maintenance Coordinator
Western Sydney Local Health District —Sydney NSW
- $91,326 - $121,497 a year
- Full-time
- Maintenance
- No degree
- Communication skills
10d
Executive Assistant & Office Coordinator
Compass Education —Sydney NSW
- Part-time
- Office
- Administrative experience
- In-person
- Parental leave
- Employee assistance program
Quick Apply
Facilities and Maintenance Coordinator
Icon Group —Sydney NSW
- Full-time
- Electrical experience
- HVAC
- Manufacturing
Business Administrator
Bupa —North Rocks NSW
- Full-time
- Microsoft Office
- Administrative experience
- No degree
Network Coordinator
Bega Cheese —Chullora NSW
- Full-time
- CRM software
- Management
- Customer service
Volunteer / Administration Assistant
Blacktown City Council —Blacktown NSW
- From $1,468.72 a week
- Full-time
- Administrative experience
- Computer skills
- Communication skills
1d
Health and Safety (Systems) Advisor
Abergeldie Complex Infrastructure —Auburn NSW
- Contract
- Hybrid work
- Management
- Administrative experience
- Communication skills
Workplace Experience Coordinator
Aurecon Group —Sydney NSW
- Full-time
- Hospitality
- Customer service
- Organisational skills

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Service Coordinator & Administration Assistant (HVAC)

HVAC/R Services
North Rocks NSW

Quick Apply

Job Details

Full-time
$60,808.72 - $85,589.00 a year

Benefits

On-the-job training
On-site parking

Qualifications

Microsoft Office
Administrative experience
Data entry
Computer skills
Construction experience
Communication skills
Office experience

Full Job Description

Join Our Growing Air Conditioning Team Based in North Rocks!

HVAC/R Services is a growing commercial air conditioning and refrigeration company servicing clients across Sydney and surrounding areas. We pride ourselves on delivering reliable, high-quality service and building long-term relationships with our customers.

We're looking for an organised, proactive and friendly Service Coordinator & Administration Assistant to become an integral part of our team. This is a varied role where no two days are the same. You'll be the central point of communication between our customers, technicians and office team, helping to keep our operations running smoothly.

If you're someone who enjoys multitasking, takes pride in being organised and loves working in a supportive team environment, we'd love to hear from you.

About the Role

As our Service Coordinator & Administration Assistant, you'll provide administrative and customer service support across the business while assisting with the coordination of our field technicians.

Your responsibilities will include:

Service Administration

Raise work orders within our service management system.
Allocate job numbers and ensure job information is complete.
Upload service reports, photographs and compliance documentation.
Close completed jobs following review.
Assist with preparing daily invoices.

Customer Service

Answer incoming phone calls and emails professionally.
Schedule service calls, maintenance visits and inspections.
Keep customers informed of technician arrival times and job progress.
Escalate urgent customer issues where required.
Follow up customers for missing information and documentation.

Technician Support

Receive and monitor technician timesheets.
Follow up outstanding service reports.
Assist technicians with administrative requests.
Prepare job packs and site documentation.
Update technician schedules when required.

Administration & Data Entry

Enter purchase orders and supplier information.
Maintain customer records and equipment asset registers.
File electronic documents accurately.
Maintain compliance records, licences and certifications.

Purchasing Support

Order office supplies.
Assist with ordering common HVAC parts and materials.
Track supplier deliveries.
Match delivery dockets to purchase orders.

Compliance Administration

Prepare SWMS, site inductions and client documentation.
Ensure company licences, insurances and certifications remain current.
Maintain contractor records.
Upload documentation to customer portals.

Financial Administration

Assist with customer invoicing.
Enter supplier invoices.
Follow up outstanding paperwork prior to invoicing.
Assist with debtor reminders under supervision.

General Office Duties

Reception and front office duties.
Mail and courier management.
Meeting room preparation.
Maintain a tidy and organised office.
Assist with company events and team activities.

About You

We're looking for someone who is:

Highly organised with excellent attention to detail.
Friendly, professional and customer focused.
Able to prioritise tasks in a busy environment.
Confident communicating with customers, technicians and suppliers.
A strong problem solver with a positive attitude.
Reliable, motivated and willing to learn.
Comfortable using Microsoft Office and learning new software systems.
Able to work both independently and as part of a team.

Ideally you'll have:

Previous administration, service coordination or office support experience.
Strong data entry and computer skills.
Excellent written and verbal communication skills.
Experience in a trades, construction, facilities management or HVAC business (highly regarded but not essential).

What We Offer

Stable full-time employment.
Supportive and friendly team environment.
Modern office based in North Rocks.
On-the-job training and ongoing development.
Opportunity to grow your career as the business continues to expand.
A varied role where every day is different.
Free on-site parking.

Apply Now

If you're an organised administrator who enjoys helping customers and keeping a busy office running efficiently, we'd love to hear from you.

Please submit your resume together with a brief cover letter outlining why you'd be a great fit for the role.

Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: $60,808.72 – $85,589.00 per year

Application Question(s):

Do you have administration experience within the trades and construction industry?

Experience:

Administration: 2 years (Required)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

coordinator facilities jobs in parramatta, nsw

Service Coordinator & Administration Assistant (HVAC)

Project Coordinator

Facilities Specialist

Onsite Assistant Facility Manager

Work Health and Safety - WHS Business Partner

Human Resources Coordinator

Youth Program Officer

Senior Facilities Coordinator

Facilities Coordinator - Soft Services

First Class Travel Consultants Top Travel Sales Consultants? First-Class Clients, First-Class Rewards

Project Officer

Administration Assistant - Part-time - Remote

WSLHD - Preventative Maintenance Coordinator

Executive Assistant & Office Coordinator

Facilities and Maintenance Coordinator

Business Administrator

Network Coordinator

Volunteer / Administration Assistant

Health and Safety (Systems) Advisor

Workplace Experience Coordinator

I want to receive the latest job alert for coordinator facilities in parramatta, nsw

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