About Us
Colombiantojos is a vibrant and growing culinary business celebrating authentic Colombian culture and flavors.
Operating across permanent venues, festive events, and catering operations, we pride ourselves on exceptional service and high-quality experiences. We are looking for an organized, proactive, and dynamic Office Manager to keep our administrative, financial, and operational gears turning smoothly.
The Role
As our Office Manager, you will be the backbone of our central operations. You will oversee day-to-day administrative systems, streamline business workflows, and coordinate our staff across multiple fast-paced environments. From managing payroll to ensuring regulatory compliance, your leadership will directly impact our business growth and day-to-day efficiency.
Key Responsibilities
Managing and controlling office administrative systems, procedures, and workflows to support overall business operations.
Developing, implementing, and continuously improving internal administrative policies and processes.
Managing and being fully responsible for the performance, coordination, and output of administrative and operational staff.
Leading recruitment processes, onboarding, and training of new employees to meet business operational standards.
Allocating duties, setting priorities, and making operational decisions to ensure efficient daily workflow.
Managing staff scheduling, task distribution, and internal coordination across all areas of the business.
Controlling and optimising the use of business resources, including staff, equipment, and materials.
Maintaining and controlling accurate administrative and financial records in line with regulatory and business requirements.
Managing accounts payable and receivable, including invoicing, payment scheduling, and cash flow oversight.
Preparing and coordinating financial documentation for taxation, GST, and accounting purposes in collaboration with external accountants.
Managing payroll operations, ensuring compliance with superannuation and employment obligations.
Ensuring compliance with workplace regulations, including WorkCover and operational requirements.
Supporting and managing the administrative coordination of business operations across multiple service locations and events.
Qualifications & Requirements
Education: A relevant Diploma, Certificate IV, or higher qualification in Business Administration, Office Management, Management, or a related field.
Experience: A minimum of three (3) years of proven experience in office management or senior administration, ideally within the hospitality, catering, or a similar fast-paced industry.
Tech Savvy: Intermediate to advanced Microsoft Office skills, alongside practical experience with POS systems and business administration software.
Industry Knowledge: Solid understanding of payroll systems, rostering, basic accounts, and Australian workplace compliance.
Language Skills: Professional proficiency in English is required; fluency in Spanish is highly regarded to connect with our core brand roots.
Logistics & Flexibility: A current Victorian Driver's Licence is desirable. You must have the ability to work flexible hours when occasionally required for festivals and major catering events.
What We Are Looking For
Outstanding verbal and written communication skills.
Meticulous attention to detail and sharp problem-solving capabilities.
Strong organizational and time-management skills with a track record of coordinating teams across multiple locations.
How to Apply
If you are an organized professional ready to take ownership of a diverse and rewarding role, we would love to hear from you!
Pay: $80,000.00 per year
Work Location: In person
