In-Demand Administration assistant Jobs in Brunswick, Vic

Executive Assistant - People Partnering & Services
CSIRO —Melbourne VIC
- $100,000 - $113,000 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1h
Administrative Assistant, Corporate
Herbert Smith Freehills —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Office Admin / Customer Service
Wabtec —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
Quick Apply
Executive Assistant (12-month Contract)
Up —Melbourne VIC
- $110,000 - $130,000 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- AI
- Employee assistance program
8h
Executive Assistant
Ultra Blu —Moonee Ponds VIC
- $50 - $70 an hour
- Contract
- Bar
- Bachelor's degree
- Patient care
- Employee discount
Quick Apply
Wholesale and Product Development Admin Assistant
Munro Footwear Group —Abbotsford VIC
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
9d
Administration Assistant and Office Manager
Emmanuel College —Altona North VIC
- Full-time
- Administrative experience
- University
Executive Assistant - Audit & Assurance
BDO —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
- On-the-job training
Executive Assistant
Australian Unity —Melbourne VIC
- Microsoft Office
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
6d
Executive Assistant to the Medical Director
The Royal Melbourne Hospital —Parkville VIC
- Full-time
- Microsoft Office
- Bachelor's degree
- No degree
- Annual leave
- Employee assistance program
Assistant Executive Housekeeper
Voyages Tourism Australia —Melbourne VIC
- Full-time
- Leadership
- Communication skills
- Resort
- Relocation assistance
Administration Assistant and Office Manager
Emnmanuel College —Altona North VIC
- Full-time
- Administrative experience
- University
Quick Apply
Executive Assistant
Supreme Court —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Organisational skills
3d
Executive Assistant
Babcock International —Abbotsford VIC
- Contract
- Administrative experience
- Parental leave
Office Administrator - Mandarin Speaking Adv
ICare Property —Box Hill VIC
- $50,000 - $60,000 a year
- Full-time
- Sales
- Microsoft Office
- Administrative experience
Quick Apply
Executive Assistant - CFO
ABN Group —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Annual leave
8d
Executive Assistant (Secretariat Office)
The Salvation Army —Blackburn VIC
- Full-time
- In-person
- Leadership
- Parental leave
- Employee assistance program
Administrative Assistant to Deputy Principal Campus Director (St Catherine)
Kolbe Catholic College —Mickleham VIC
- Full-time
- Management
- Administrative experience
- University
1d
Administration Assistant - 12 month FTC
ERM Group —Melbourne VIC
- Full-time
- Microsoft Office
- In-person
- Communication skills
4d
Executive Assistant – True Business Partner to EGM
UGL Limited —Melbourne VIC
- Overtime
- Hybrid work
- In-person
- Wellness program
- Parental leave

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Executive Assistant - People Partnering & Services

CSIRO -
Melbourne VIC

Apply Now

Job Details

Part-time
$100,000 - $113,000 a year
1 hour ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SAP
Microsoft Office
Administrative experience
Organisational skills
Diploma
Document management systems
Communication skills

Full Job Description

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation.

Role highlights

Partner with a senior People leader to deliver strategic outcomes
Coordinate executive priorities and drive efficient ways of working
Part-time opportunity within a collaborative team supporting world-class science

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity
We are seeking a highly organised and proactive Executive Assistant to support the Director, People Partnering & Services (PP&S).

In this role, you will provide high-level executive and administrative support for the People Leadership team, helping to ensure the smooth and efficient operation of the PP&S group and broader People function. Working closely with senior leaders and diverse stakeholders across CSIRO, you will play a critical role in delivering professional and effective support in a fast-paced environment.

This is an exciting opportunity for a professional seeking a part-time role, where you can provide high-level executive support, build strong stakeholder relationships and contribute to work that delivers impact through science and innovation.

Your high-level duties will include:

Providing proactive diary, travel and meeting management support for the Director PP&S.
Coordinating meetings, workshops and events, including scheduling, preparing agendas, documentation and presentations, and taking minutes where required.
Preparing and drafting correspondence, briefing notes, reports, executive papers and presentations.
Supporting procurement activities and assisting with expenditure monitoring and reconciliation.
Maintaining electronic records and document management systems in line with CSIRO policies and records management requirements.
Assisting with People-led programs, governance activities, steering committees and business initiatives.
Conducting desktop research and preparing briefing materials and information reports.

Role particulars

Location: Clayton (VIC)

Salary: AU$100k – AU$113k per annum (pro-rata for part-time) + 15.4% superannuation

Tenure: Indefinite, Part-time (20 hours per week)

Reference: 103737

As the successful candidate, you will bring:

Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
Strong organisational skills, with the ability to coordinate multiple tasks, meet deadlines and follow through on actions.
Well-developed written communication skills, including drafting and reviewing correspondence, reports, presentations and executive papers.
Proven ability to manage complex diaries, meetings, travel and competing priorities with sound judgement, discretion and responsiveness.
Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment.
Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
Strong digital literacy with demonstrated proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook, SAP.

For full details about this role, and other criteria, please review the Position Description.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact person listed in the Position Description and let us know how we can support you.

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Eligibility

Applications for this position are open to Australian Citizens, New Zealand Citizens and Australian Permanent Residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

How to apply

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close

2nd August 2026, 11pm AEST.

Apply Now

Refine Your Search

administration assistant jobs in brunswick, vic

Executive Assistant - People Partnering & Services

Administrative Assistant, Corporate

Office Admin / Customer Service

Executive Assistant (12-month Contract)

Executive Assistant

Wholesale and Product Development Admin Assistant

Administration Assistant and Office Manager

Executive Assistant - Audit & Assurance

Executive Assistant

Executive Assistant to the Medical Director

Assistant Executive Housekeeper

Administration Assistant and Office Manager

Executive Assistant

Executive Assistant

Office Administrator - Mandarin Speaking Adv

Executive Assistant - CFO

Executive Assistant (Secretariat Office)

Administrative Assistant to Deputy Principal Campus Director (St Catherine)

Administration Assistant - 12 month FTC

Executive Assistant – True Business Partner to EGM

I want to receive the latest job alert for administration assistant in brunswick, vic

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