In-Demand And personal assistant Jobs in Melbourne, Vic

Executive Assistant
Department of Education —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
4d
Executive Assistant
Emergency Services Telecommunications Authority (ESTA) —Burwood East VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Free parking
- Employee assistance program
9d
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply
5d

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Executive Assistant Investor Relations
4DMedical —Carlton VIC
Coordinate all logistical aspects of investor-facing activities, including investor conferences, non-deal roadshows, earnings calls, investor days, shareholder…
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Executive Assistant
Emergency Services Telecommunications Authority (ESTA) —Burwood East VIC
Maintain an up-to-date register of key activities and projects and their status, ensuring the Executive is across any issues in a timely manner.
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Executive Assistant

Department of Education -
Melbourne VIC

Apply Now

Job Details

Full-time
$100,894 - $114,476 a year
4 days ago

Full Job Description

Overview

Work Type: Fixed-term - Full-time

Salary: $100,894 - $114,476

Grade: VPS 4

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DE/PES/1935560

The role of Executive Assistant will be to directly assist the Executive Director of the Communications Division, with responsibilities including: diary and email management; coordination of correspondence, briefings and recruitment requests; and researching and distributing relevant information, as well as providing high-level confidential support to the Executive Director

Job Summary

A fixed term opportunity exists to join Communications division, Executive Director team in the role of Executive Assistant.

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Communications Division collaborates with key stakeholders to strategically shape and deliver communication and community engagement opportunities.

The Division is responsible for the delivery of communications on behalf of the department to support and improve Victoria's education.

The partnership allows the Division to support the Victorian Government priorities in early childhood development, and school education. This includes engaging with the Department's workforce, supporting the implementation of policies and reforms, protecting, and strengthening the reputation of our education and providing communications support and advice to the Victorian Government.

About the role

This is a fixed term role to 31 December 2026.

The role of Executive Assistant provides high-level confidential support to the Executive Director and is a key point of contact for internal and external stakeholders, requiring proven experience in dealing with a range of high-level stakeholders, adaptability to changing priorities, and exceptional relationship manager capability to negotiate with senior staff and external stakeholders on behalf of the Executive Director. You will support knowledge and information management, as well as coordination across the division, requiring exceptional communications skills, high-level interpersonal and stakeholder management skills.

Key Responsibilities

As the Executive Assistant, you will be responsible for:

Executive Director diary and email management; coordination of correspondence, briefings and recruitment requests; and researching and distributing relevant information.
Providing high-level confidential support to the Executive Director
Being the key point of contact for internal and external stakeholders
Working collaborative with the executive support team.

How to apply

Applicants are required to submit a CV and cover letter (max 2 pages for cover letter) summarising their skills, relevant experience, and suitability to the role in line with the duties, required capabilities and the Key Selection Criteria.

For more details regarding this position please see attached position descriptions.

The Department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Applications close at 11:59 pm on 16 July 2026

Applications close Thursday 16 July 2026 at 11.59pm

Posted

8 July 2026

Apply Now

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