In-Demand Administration assistant Jobs in Perth, Wa

Executive Assistant
Payload Industries Pty Ltd —Perth WA
- Full-time
Part-Time Driver & Admin Assistant
Bare Funeral Group Pty Ltd —Perth WA
- AI
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Executive Assistant

Payload Industries Pty Ltd
Perth WA

Apply Now

Job Details

Full-time

Full Job Description

Step beyond traditional EA support & be the trusted partner to the CEO & ELT
Bring structure, momentum, and follow-through to strategic business priorities
Work at the heart of an expanding global organisation

About Schlam Payload

Schlam Payload is the global expert in load and haul attachments.

Headquartered in Western Australia, we design and manufacture the industry’s leading mining truck bodies and buckets for hard rock operations. Backed by unmatched lifecycle support, our focus on innovation, engineering excellence, and quality has made us the partner of choice for many of the world’s leading mining companies.

About the Role

We are seeking a highly capable Executive Assistant to partner closely with our CEO and Executive Leadership Team (ELT). This is not a traditional EA role — it is a strategic, outcomes-focused position designed for a professional who manages ambiguity, operates with autonomy, and contributes at a business-wide level.

This role has been reimagined to elevate executive support beyond diary management. You will be a trusted operator who ensures the CEO and ELT function at pace, with clarity and impact, in a fast-moving and often changing environment.

The CEO travels extensively and requires someone who can proactively anticipate needs, adapt quickly, and keep things running seamlessly behind the scenes.
Key Responsibilities:

Provide high-level support to a globally active CEO, managing complex and some changing schedules, travel, and priorities.
Coordination of Board meetings
Make timely, sound decisions with incomplete information, using judgement and context
Identify inefficiencies and lead improvements (e.g. reviewing and optimising meeting cadence and ways of working).
Build strong, trusted relationships across the organisation and externally.
Be highly proficient with systems and tools, taking ownership of execution in supporting the ELT.

Who You Are & How You Operate

You create clarity, momentum and structure for the CEO and ELT. You anticipate needs, act decisively, and keep the business moving. You're comfortable working with ambiguity, using sound judgement to make calls with incomplete information. You remove friction, lift how we operate, and build trusted relationships that enable outcomes.

You bring:

Proven experience operating at a senior EA supporting executive leaders in a global reaching business
Expertise in coordinating board meetings, including scheduling, agenda preparation, board paper distribution, minute-taking, stakeholder liaison
The confidence to work autonomously and make decisions, even when direction or information is limited
Strong judgement and an ability to balance pace with quality of decision-making
A natural ability to build relationships and influence outcomes through clear, effective communication
A highly organised, adaptable and proactive approach to work
Strong IT and digital capability, with a self-sufficient, solutions-focused mindset
Alignment to a flat, low-hierarchy environment, where outcomes are achieved through collaboration—not authority

If you're ready to step beyond traditional EA support and operate as a trusted, high-impact partner to the CEO and ELT, apply now.

Apply Now

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administration assistant jobs in perth, wa

Executive Assistant

Part-Time Driver & Admin Assistant

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